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personal archiving

at your desk!

file formats

email

metadata and file naming

We made it!

March 2014

with well organized records

Shared Drive

create a folder template

determine folder direction

don't float folders

don't use mac specific options

avoid redundancy traps

Remember: you can contact Sylvia, Jessika, or Linda anytime with questions!

create a cheat sheet

consider starting over!

What is Not A Record?

Non-record material may include: 

Magazines or newspapers

Blank paper and other supplies

Purchased research

Data from outside the College

Article copies

Newspaper clippings

I-tunes library

Personal email

What is personal archiving?

back up! LOCKSS!

born digital and reformatted

your shared drive

Records!

What is A Record?

what is a record?

A record is any information generated in the course of conducting business, AND which must be maintained to meet the fiscal, legal, historical, or administrative needs of an organization.

Some examples (though not an exhaustive list): 

Fiscal data

Outgoing and incoming correspondence

Reports and statistical compilations

Minutes from College meetings

what is not a record?

what to keep and what to toss!

Wow! I have way too much stuff!

retention schedules

personal archiving and getting ready for the "big move"

how to prepare?

New Library 2014

College Archivist, Sylvia Kennick Brown

Records Manager and Digital Archivist, Jessika Drmacich

when we are moving

how we are moving

boxes and how to pack!

file folder naming

April 2013

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