Copy of Parliamentary Procedure

Activity

Today we will be moving and allocating candies.

1. How would we motion to approve this activity?

2. How much candy should be allocated for eating purposes? How would we make that a motion? (funding request)

3. Practice makes perfect!

Funding Request

To approve a funding request:

- "I move to allocate (amount of money) to (club name) for (purpose of funding). They have a deadline of (date) to submit the requisition form."

- Second

- Discussion

- Vote

Parliamentary Procedure

Brown Act:

• California Government Code 54950 et sec.
• Act of the California State Legislature, that guarantees the public's right to attend and participate in meetings of local legislative bodies

How to make a motion

• Rules:
• Must have a section for public to speak
• Must be open to the public
• Must post agenda 72 hours in advance (cannot change agenda after 72 hours)
• Cannot speak about voting items before or after a meeting
• Must post minutes from meeting so anyone who couldn't be there can understand what happened

Must be stated in the form:

- "I move to..."

- "I move that..."

Must be seconded

Can be amended

- "I move to amend the previous motion..."

Debatable/ Open to discussion

Majority Vote

-roll call

Evelyn Valenzuela and Alex Wildman

If the President, chair, or non-voting member makes a motion, it must be "so moved" before a second.

Types of Motions

- Main

• used to intro new ideas

-Subsidiary

• to defer action on motion

-Privileged

• to set time and/or place for another meeting to continue business of session.

- Incidental

• to reverse decision of chair if they have made an error

Order of Business

- Call to Order by President

-Minutes of previous meeting read and approved.

-Old Business (business left over from previous meeting)

-New Business (presented by members in the form of motions)

-Reports

-Adjournment and Closing Ceremony

Parliamentary Procedure Basics

Voting

We use the methods of

-Roll Call

-and Ballot (must show name and how voted on ballot, which will be posted on the minutes)

The Gavel

-Used by president or chair

-Remember you MUST FIRST be recognized by the chair to speak

-number of taps have specific meaning:

• one tap= follows announcement of adjournment

~completion of a business item

~members to be seated

• two taps

~call meeting to order

• three taps

~stand

Parliamentary Procedure Terms

Parliamentary Procedure

Quorum= 1/2 number of members in a club +1

ex: if we have 14 members, quorum is (14/2)+1= 8

Majority= 1/2 of members present at any meeting + 1

Point of Personal Privilege= Ask chair to go to bathroom, change temp, etc.

Motion=A suggestion on action the board should take and seeing what the rest of the board thinks

What is Parliamentary Procedure or "Parli Pro?"

Rules for conducting a successful meeting.

Goal: All board members get a chance to voice their opinion or debate in an orderly fashion.