PoA Course CH3 L3

Module 2: PoA Management

Chapter 3: Programme Management

Lecture 3 - Operational Management

Congratulations on Completing Chapter 3

Programme Coordination

Technology Management

Programme Operation

Complementary Reading Material

Climate Focus, 2011: "CME Starter Kit"

http://www.climatefocus.com/documents/cme_starter_kit

Technology Compliance

Contracts and Agreements

Central Database

Expand Operational Capacity

Access to Technology and Services

Distribution, Installation and Maintenance

Ensure access to technology and related services

Example:

Manage and organize contracts and agreements among stakeholders and participants

Keep records and documentation control process for each CPA under the PoA

• Access to technology and services
• Monitoring - CDM requirement

Stakeholder Consultation

Climate Focus, 2012: "Handbook to standardised eligibility criteria for frequent types of Programmes of Activities"

Ensure long-term compliance of the technology with design criteria and requirements defined in the CDM documents

Coordination Between Actors

Communication with the CDM EB

Staff and Local Partners

Technology must be supported by a sound system for proper installation and application, and continuing functionality

Use the roadmap in the business plan to estimate the necessary increase in capacity

Increase the amount of workload as programme develops

Organise yearly stakeholder meetings, integrate suggestions and address concerns

Experience from the PoA on Compact Fluorescent Lamps (CFL)

CME is the focal point for all communication with the CDM Executive Board

Purchasing

http://www.climatefocus.com/documents/handbook_to_standardized_eligibility_criteria

CME staff must be well equipped to assume their assigned tasks

All relevant stakeholders must be consulted about the programme's activity

Dissemination of technology depends on:

“Modalities of Communication Statement”

The database should be structured to meet these objectives:

• Record the number of activities and capacity of the activities in operation
• Keep up-to-date information on the location and capacity in operation of each activity
• Avoiding double-counting of activities
• Collect and record monitoring data in a secure audit trail
• Track which CPAs were sampled in each monitoring period

http://cdm.unfccc.int/Reference/PDDs_Forms/index.html#gov

CME must design the system according to the specific technology and end-user requirements

• Accessibility
• Customers confidence in continuous functionality

• Sourcing and financing
• Securing carbon standard compliance
• Promoting the programme
• Effective communication with CDM EB and programme participants

• Supplier performance – equipment and verifier
• Results of external audits
• Results of CDM Executive Board reviews
• Changes in UNFCCC CDM and PoA requirements

Climate Focus, 2013: "The handbook of Programmes of

Activities, 2nd edition"

• Internal audits on the implementation of the CME management
• Corrective and preventive action
• Nonconforming products/activities
• e.g. CPAs or units within the CPA

• Equipment and spare parts used in CPAs must follow the standards set in the PoA-DD
• Eventually require purchases to be made using purchase documents provided by the CME specifying the item and the quantity to be purchased
• Check the equipment received
• The equipment and parts should be protected from loss or damage until installation
• Inform relevant purchasing staff and CPA implementers that deviations can result in CER loss

• Requests for forwarding of CER
• Requests for addition and/or withdrawal of project participants and focal points, and changes to company names, legal status, contact details and specimen signatures
• Other project or programme related matters not covered by the above

• Lenders

• Central and local governments

• Consultants

• Technology providers

• Projects customers

• Projects workers and employees

Example:

Ensure records are regularly collected, complete, accurate and authorized, and protected from harm

• CME
• DNA
• DOE
• EB
• CER buyer
• Project Owners
• Investors

CME will have to consider:

System for Distribution,

Installation and Maintenance

Define the roles, responsibilities and competences of CPA inclusion personnel

http://www.climatefocus.com/documents/handbook_for_programme_of_activities_2nd_edition

Technical review

Experience from Domestic Biogas

Experience from Solar Water Heaters (SWH)

Conclusions from the review are related to:

Provide training and capacity development for the relevant personnel

Change in methodologies, boundary or crediting period requires to update the eligibility criteria

Experience from the PoA on Domestic Biogas

• Distribution systems
• Retailers
• Service and repair staff
• Substitution and

spare parts accessibility

Involve local partners for their:

Documents that need technical review:

• New CPA-DDs: eligibility criteria, underlying evidence associated with a new CPA
• Updates of CPA-DDs to meet new CDM requirements if changes in CDM rules occur
• Completed monitoring reports with underlying evidence

• New version of the PoA-DD and generic CPA-DD with updated eligibility criteria
• Validated by DOE and submitted to the CDM EB for approval

Check changes to any needed changes with the PoA-DD and/or CPA-DD

• New performance objectives
• Changes to the CME management system
• Resource requirements
• Resource plans
• Plans for new CPAs

Test Your Knowledge

Construct a sound database system from the beginning:

• Provide pre-defined values to avoid typos and errors

e.g. as drop-down menus

• System should automatically prevent duplicate entry of the same reference number e.g. serial numbers or invoices
• Allow for flexibility and have free text fields for “comments” where peculiarities or reason for deviations/changes can be recorded
• Enable cross-checking by adding references to hardcopy files or directly link them in an electronic format to make it easy to find them
• e.g. such as serial or invoice numbers
• Data entry should be restricted to prevent unauthorized changes

Agreements should state:

• Role of each stakeholder
• Incentive structure

e.g. fixed fees, share of revenues etc.

• Rights and risks of the different stakeholders
• Responsibilities of each stakeholder
• Allocation of carbon rights between parties

Keep decisions and rules regarding stakeholders documented and archived

CPAs included before changes must use the revised version of the CPA-DD, at the time of crediting period renewal

Update the CME manual to include changes

Clear and agreed upon legal rights and obligations between stakeholders

• Financial agreements with creditors
• Management agreements with individual CPA owners or end-user agreements
• Supply agreements with technology providers
• PoA validation and CPA inclusion agreements with DOEs

• Knowledge of the target group
• Knowledge of the Host Country legal system
• Experience with local markets
• Contacts with local finance institutions

Two criteria:

• Reviewer must be competent

Technology sets preconditions for the selection of applicable monitoring methodology

Template for post-registration changes request to the CDM EB

Changes might require DOE review and/or approval by CDM EB

• Reviewer must be different from the personnel that has prepared the material

http://cdm.unfccc.int/Reference/PDDs_Forms/index.html#gov

Prepare for eventual decrease in activities towards the end of the programme

Plan training of new staff well in advance

To test the knowledge you attained in Chapter 3, follow the link below and complete the multiple choice questionnaire:

Agreements documented and centrally recorded by CME

Hayashi et. al., 2010: PoA Blueprint Book, KfW Bankengruppe

http://www.classmarker.com/online-test/start/?quiz=eav51adf58f6c838

To continue learning more about PoAs,

continue to Chapter 4 by clicking the arrow below

Continue to Chapter 4

http://prezi.com/4vhmkzyxxl-f/?utm_campaign=share&utm_medium=copy