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I expect spec formatting to be consistent for entire Project Manual

PageFormat

Updates Provide For

Parts

Part 1 GENERAL

Part 2 PRODUCTS

Part 3 EXECUTION

Articles

1.01 SUMMARY

1.02 PRICE AND PAYMENT PROCEDURES

1.03 REFERENCES

Paragraphs

Subparagraphs

A. Paragraph

1. Subparagraph

a. Subparagraph

1) Subparagraph

a) Subparagraph

End of Section

Text Left Justification

Full Justification, only with

Margins

Header & Footer

Separation from Text

  • Individual PDF files for each section
  • Single bookmarked PDF file containing all sections
  • Paper copy double-sided printed
  • Paper copy single-sided printed

Headers and Footers

Aligned flush at left and right margins

Aligned centered on margins

Project identification

Less Important - Bound edge

More Important - Unbound edge

Less Important - Bound edge

More Important - Unbound edge

I prefer specifications formatted with alternating headers and footers:

Tables

Fit to text level boundaries

Align at left margin

Include at end of Part 3

Graphics

Flush right on page

Align with text describing image

Space following text to clear image

Page Arrangement

Begin sections on right-hand page

Begin sections with page 1

Options - for Emphasis

Part & Article Titles

  • Frequent subparagraphs below third level
  • Underlining
  • Symbols
  • Roman numerals

SectionFormat

MasterFormat 2010

01 10 00 Summary

01 20 00 Price and Payment Procedures

01 30 00 Administrative Requirements

01 33 00 Submittals

01 40 00 Quality Requirements

01 50 00 Temporary Facilities and Controls

01 65 00 Product Delivery Requirements

01 66 00 Product Storage and Handling Requirements

01 71 00 Examination and Preparation

01 78 33 Bonds

01 78 36 Warranties

Part 1 Update

I plan to use separate article titles to specify the following submittal types

Parts 2 & 3 Update

Division 01 Titles

Related to Part 2

  • Routinely issuing and strictly enforcing instructions
  • Providing a sample page without instructions
  • Providing a publication date, revision number, and issue title
  • Assuming everyone will know what to do

Proportional font and Auto hyphenation

to avoid large white spaces

Division 01 Association

Improves value of hierarchical indentation

  • Control with page setup
  • Insert blank lines after header and before footer

Left & Right: 0.5 - 0.8 inches

Bound edge gutter: As required

Top & Bottom: 0.4 - 0.8 inches

I prefer working with specifications issued as:

Poll Question 2

Basic Structure

NOT BOTH

OR

Three lines of text - maximum

Mandatory Information

Section Number

Section Title

Page Number

Section Identification

Project Name

Project Location

Optional Information

Total pages in section

Author name

File name

Copyright notice

System Startup (including commissioning)

Maintenance Service

Titles moved to Part 3

New Primary Title

Separated from Submittals

Project Number

Issue Date

Package or Phase

Revision

1997

New Location moved from end of Part 1

Poll Question 1:

  • Yes - because it is all I have time to check
  • Yes - because it implies the specs are accurate
  • Yes - because it is industry accepted good practice
  • No - because only the content is important
  • No - enforcement is too difficult and too stressfuL
  • Allows submittals to be specified by A/E responsibility for the submittal

  • Requires careful coordination with Division 01 submittals requirements

Separated from Summary

New Primary Title

Option to Submittals title

Poll Question 4

  • Action Submittals
  • Informational Submittals
  • Sustainable Design Submittals
  • Closeout Submittals
  • Maintenance Material Submittals

Titles moved to Part 2

Poll Question 3

  • Yes - for paper copy
  • Yes - for electronic files
  • No - for paper copy
  • No - for electronic files

System Description

Performance Requirements

Design Requirements

User Format flexibility

Word processing capabilities

2008

Relating to Division 01

New Primary Title

Relating to Division 01

New Primary Title

From Part 1

List attachments following end of section

New Concept

01 71 00 Examination and Preparation

01 73 00 Execution

01 74 00 Cleaning and Waste Management

01 75 00 Starting and Adjusting

01 76 00 Protecting Installed Construction

01 77 00 Closeout Porcedures

01 78 00 Closeout Submittals

01 79 00 Demonstration and Training

01 93 00 Facility Maintenance

Division 01 Titles

Related to Part 3

New Title Order

01 64 00 Owner-Furnished Products

01 80 00 Performance Requirements

Titles from

Part 1

Things to Avoid

  • Write each product as single article
  • Write common materials & finishes as separate articles
  • Write each product as single article
  • Multiple articles for multiple products

Specifier Option

New Concept

New Primary Title

Relating to Division 01

New Primary Title

Section Titles

Portrait

Preferred

Larger font size

Bold font

White space above section number

Omit header on first page, only

Landscape

Permitted

Use with 2-column text

Bold font

Italic font

Formatting is controlled by:

Poll Question 5

Formatting Instructions - with Sample

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