Advisory Planning

ADDITIONAL THINGS TO CONSIDER

RECOMMENDED NEXT STEPS

CREDIT RECOMMENDATIONS FOR COURSE CATALOG

OUTPUTS

PROGRAM EVALUATION

End

SHORT TERM DATA COLLECTION

• How to support staff and leadership if staff or leadership is not compliant with Advisory protocols.
• How to report concerns to District; process for all staff.

• Support/training on change management; example book-ChangeABLE Organization- William R. Daniels
• Use Advisory to streamline K.K.I.S reporting

• Increased attendance rates/decrease tardies
• Decrease D/F Rates; Increase GPA
• Improves campus culture; increase student connectedness
• Decrease discipline referrals

• Student’s grades, attendance and behavior checked at a minimum of 3 weeks but may be adjusted to a higher frequency.
• Survey developed for both student and staff feedback.
• Open forum meetings for staff feedback.
• Campus/District leadership report on Advisory key indicators (ATD , BHV, Grades, Grad Rates)

• Quarter credit (0.25) per semester
• School will establish criteria for credits
• Proficient/Not proficient; no impact on the GPA
• Citizenship Feedback

• Feedback from District team of logic model; Advisory
• matrix form and outlines.
• Look at all resources on all PUHSD campus to organize and format for use across schools.
• Provide logic models to schools with outlines
• Campus develop ASC team by February 1st, 2016
• Teams explore models of advisory
• Complete PUHSD Advisory Framework Form by March11, 2016
• Advisory Planning Team review school framework matrix to inform next steps as needed.

Subcommittee Opportunities:

LONG TERM DATA COLLECTION

• Synergy/School Wire/Technology Support for Advisory
• Students Services Planning & Access
• Common artifacts/resources
• Statement of intent for credit
• Criteria for students earning credit for Advisory

• Increase graduation rates
• Increase enrollment
• Increase college readiness; college knowledge
• Increase work readiness
• Increase District/campus rating

ACTIVITIES

Advisory supports for instruction & process:

Advisory Classroom Format & Travel Recommendations:

• Develop a folder online for all resources from all PUHSD campuses for ASC (Advisory Steering Committee) to use to build advisory documents/forms for their campus.
• Schools will provide an Advisory toolbox on their shared drive.

• First 7 minutes: check in, attendance, and announcements
• 5 min travel time
• 33 min of Advisory time

Example:

10:40 - End of 3rd Hour

10:45 - Advisory Start Time

10:45 - 10:52 - First Seven Minutes

10:53 - 10:57 - Travel Time

10:57 - 11:30 - Advisory Tutoring Time

Training

Advisory Class Objectives Recommendations:

• ASC (Advisory Steering Committee) will develop training for staff and create a manual for structure of Advisory which includes all stakeholders’ roles and expectations.
• District will support staff training efforts including new teacher induction and additional professional development.

• Orient students of purpose and process of Advisory.
• Build rapport with students
• Use no travel days to connect whole class together
• Provide academic interventions and supports
• Celebrate student successes and strengths

ADDITIONAL INPUTS

Facilities- # of available locations for Advisory

Staff- Advisory organizational chart

Technology-Allocation of campus resources

Supplies-Agendas/planner/ binders/classroom supplies i.e. text books

ROLES & EXPECTATIONS RECOMMENDATIONS

ADVISORY NEGOTIOABLES

Advisory Must Have Recommendations

ADMINISTRATION

TEACHERS

COUNSELORS

SUPPORT STAFF & TOA'S

Provide support where needed-determined by campus

• College & Career programming (ECAP, FAFSA, etc).
• Scheduling
• Counseling students
• Assist with support groups

Setup

• Visibility
• Create and maintain open communication
• Problem solving
• Messaging to students & parents
• Ensuring all stakeholders are accountable.
• Nurture community involvement/support for campus

• Take attendance
• Tack student travel
• Provide additional tutoring (as needed)
• Share announcements/messaging
• Monitor student attendance, behavior and academic progress
• Problem solve student issues with teachers, parents, counselors, admin, & other resource groups
• Advocate for students

• Liasons
• Librarian
• Professional Development Sepcialist
• ESS Faciliator

SETUP

Implementation

• Advisory Steering Committee (ASC)
• Advisory goals
• Advisory Organizational Chart
• Members must include: Admin, Teachers (recommend 1

from each department), Student Support Services,

Counselor, CTA chair or designee

• Training (initial and ongoing)
• Step by step manual for teachers
• Equity in assign roles based on school capacity and need
• Use planners/agendas
• Plan to clear campus
• Advisory will be 0.25 credit per semester

Training by role Freshman Academy (where applicable)

SECURITY

• Advisory pathway for scheduling 1yr vs. 4 yrs.
• Frequency of (ASC) meetings; new schools at least twice per month.
• Cohorts mixed GL, Pure GL, Freshman House
• Travel/Non-travel days (based on minimum)
• Supplies/resources
• Format for non-compliant students
• Steering committee membership determined based on school need
• Establish guidelines/process for clubs, special interest activities and workshops to meet during advisory.
• Schools will establish criteria for advisory credit

• Monitor student movement
• Ensure a clear campus during advisory

Implementation

Advisory Coordinators

STUDENTS

PARENTS

Additional Support

IMC

• Communicate with teachers, counselors, and admin.
• Support students as appropriate to their assignment

• First week common activities mapped out
• Internal schedule outlined
• Procedures for travel
• Assessment of facilities and available staff
• Feedback loop process for staff
• Sign-in & out process
• Campus plan for non-compliant students
• Plan to report student progress & celebrations
• Minimum of 3 travel days
• Through an identified process ASC must approve any club meetings during Advisory

Suggested Duties for Coordinators

• Make sure availability of computer labs, library, and technology
• Monitor student usage in labs, & library

Additional Support

• Identify personal strengths and weaknesses
• Seek support to be successful
• Develop organizational skills, time management skills
• Plan for post-secondary life.

• Support student learning time
• Be aware of advisory model Communicate with school on issues that may impact student's learning
• Monitor student academic progress via Parent Vue, student agenda/planner, transcripts, etc.

• Assist 15-17 teachers on your strand with the day to day process of advisory
• Assist advisory teachers in dealing with students that are struggling academically, emotionally, and behaviorally
• Meet with strand administrator to celebrate ‘Student of the term’ in each advisory
• Meet with students quarterly to discuss grades, and determine course of action for improvement
• Track students through Synergy and via Excel spreadsheets
• Analyze strand data through synergy reports

Center for Support & Innovation (CSI)

• Relationship building imbedded in advisory
• Data/process to identify struggling, underperforming and achieving students to link to resources.
• Scheduled activities/workshops for students
• Activity structure to support non-compliant students
• Pathway for struggling students

Suggested Job Description For Coordinator

• Training
• Mentoring
• Outreach
• Additional Resources

Determinable by each campus. What support does your campus need for Advisory to be successful?

Common Language Defined in Advisory

• Buy-In- represents all levels of agreement with final result being student success in advisory.
• Struggling Students-Capable students whose behavior/situation is keeping them from demonstrating success.
• Under-performing Students- students earning D or F in courses.
• Achieving Students- students who earn A, B & C’s in courses.

GOAL

Develop framework for advisory to support district strategic

plan focus across all PUHSD campuses.

Problem Inquiry:

What are you trying to address on your campus?

1. Campus Culture & Climate

2. Academic Performance

3. Both

PUHSD Strategic Plan Focus

1. Achieving readiness in college, career & life.

2. Building a strong school community.

3. Creating a culture of excellence.

RATIONALE

1. Advisory is used to remove barriers to learning.

2. Successful implementation of Advisory will improve student performance and connect all students to a caring adult.

3. Advisory will connect students to engagement

opportunities both in and outside of school (i.e.

campus clubs, civic engagement activities)

ADVISORY DEFINED

Advisory:

A period of time during the school day dedicated to increasing academic achievement by removing barriers to learning and providing interventions and support.

Advisory Planning

Start

Logic Model