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  • Login: https://public.era.nih.gov/assist
  • Initiate application
  • Gain Access
  • Staff initiating app have edit access. PS/PIs have full edit access
  • OSP will provide team member access
  • Only one person can edit a section at a time
  • Please “Save and Release Lock"
  • Error correction and validation
  • Application preview
  • Submission status updates
  • Work in Progress - allows editing
  • Complete - all forms are complete
  • Final - reviewed by OSP and ready to submit
  • Printing the final package
  • OSP submission

NIH ASSIST: Nothing But Net

NIH Proposal Workshop

eRA Commons

  • Complete registration
  • To register: Name, username, project role, email address, department, campus address
  • If you already have an account, contact OSP to change your affiliation
  • Commons will send confirmation of registration

eRA Commons

  • Complete Personal Profile
  • Employment and education information
  • Registrants have the ability opt-out

NIH submission process

Introduction to ASSIST

Application Submission System & Interface for Submission Tracking (ASSIST)

Getting Started

ASSIST Features

  • Using grants.gov
  • Locating the right funding opportunity
  • Downloading the correct package (if using G.gov) and instructions
  • Get necessary registrations
  • Create a submission schedule
  • Determine roles and responsibilities
  • Carefully review FOA
  • Allowable costs
  • Special instructions/requirements
  • Create Work Plan
  • Determine how work will be distributed
  • Create list of Commons IDs

*Contact your OSP Specialist*

  • Secure web-based data entry
  • Multi-user collaboration
  • Data from eRA Commons profiles pre-populated
  • Pre-submission print/preview of application in NIH format
  • Tracking for both Grants.gov and eRA Commons within a single system
  • Ability to copy application data from one announcement to another

Getting Started

Exercise 1

What are the top three issues related to the NIH Grants.gov PDF Application Package?

Corrupt Application File

File Reversion

Hinders Colloaboration

Agenda

Preparing the Application

Tracking the Application

  • Email confirmations
  • Login to Commons to check status.
  • Download assembled package from Commons.
  • Overview of the NIH submission process
  • eRA Commons
  • Introduction to ASSIST
  • Exercise
  • Q&A session
  • ASSIST guide does not replace FOA/General NIH guidelines.

NIH formatting requirements

1)Page limits, 2) Spacing, 3) Margins, 4) Font

  • FOA outlines funding limits, allowable costs, any restrictions on F&A and other requirements specific to a particular opportunity

  • Budget limitations

Please Remember

Errors - Prevent submission, must be corrected before application deadline

Warnings - Do not prevent submission, corrected based on severity and at the discretion of OSP

Exercise 2

Dr. Who is applying to PA-16-160 with a collaborator (Co-PI) from Valley U. The project period is 01/01/2017-03-01-2019. He has two Co-PI’s. The project title is “Making Science, Happen.” This is Dr. Who’s first grant submission. The details from the PA are as listed:

  • Project Duration: No more than 5 years
  • Budget limit: $1,000,000.00/year
  • Due Date: October 5, 2016

How do you request the study section for review of the final application?

Download the assignment section form – has a drop down menu for the center and specific study section.

How do you access ASSIST budget forms?

Click the optional forms button and download the appropriate budget forms needed (modular or R&R).

What do you need to initiate a NIH Application in ASSIST?

eRA Commons credentials and the funding announcement number.

Who can submit ASSIST applications to NIH?

Your OSP Specialist.

What is the page limit for the Specific Aims sections?

One Page.

Preparing the Application

Finalizing the Application

  • Specific Aims
  • 1 page limit
  • Succinctly describe project goals
  • Summarize outcomes
  • Describe the how to outcomes will impact specific field of research

  • Research Strategy
  • Page limits depend on mechanism
  • Detail significance, innovation, approach
  • Includes preliminary study results

Building the Application

  • Using ASSIST Navigation tool
  • Accessing forms – Optional forms
  • File uploads
  • Application validation
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