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Collecting Data With Google Forms | miGoogle 2013

Genesee Intermediate School District

Anthony Buza

on 5 November 2013

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Transcript of Collecting Data With Google Forms | miGoogle 2013

You can add different
types of questions
to your forms by clicking
Add item
at the bottom of the editing page or from the
insert menu
Collecting Data
with Google Forms
Anthony Buza, Genesee ISD
Instructional Technologist
Google Forms allows you to...
(or sign-up)
Google Forms
The collection and organization of info made simple with Google Forms.
Collect various types of data (RSVPs, survey, feedback, etc.) with a simple online form. Then check out the results, neatly organized in a Google spreadsheet.
Get answers to your questions
Create simple or in-depth online forms. Share them from a link, embed them on your website, or even right inside an email.
Sit back and watch the results come in
All responses to your questions are neatly organized in a Google spreadsheet, so sorting and analyzing data is a snap.
Access anywhere, anytime
All your form data is automatically saved in Google Spreadsheets and stored in Google Drive. Access them wherever you go, from any device.
You can create and share a form from your Documents List or from a Spreadsheet.
Create a form from your Documents List:
Create new
The form you create will be
to a spreadsheet of the same title that
all of the responses.
In the form template that opens, you can
add any questions and options you'd like
Create a form from a Google Spreadsheet:
Click the
Tools drop-down menu
, scroll to
, and
select Create a form
The form responses will be collected in the tab from which you create the form.
In the form template that opens, you can
add any questions and options you'd like
Option A
Option B
Add and edit questions, headers, and page breaks
Default form
Edit your form
are a good way to personalize your form or make it more tailored to the recipients you're sending it to.
Scroll available themes (around 20)
any theme click
and return to the form.
Add a theme
When you've completed your form, you can collect responses by e-mail, embed, social media, etc.
Send your form
Create a
shorter URL
Shorten Options:

You can duplicate forms by selecting "make a copy". Remember to edit the form as needed & delete the entries.
What questions do you have?
Form Templates
Select from a variety of
pre-made form templates
Uses for Google forms...
Great examples
has one sample questions - modify or delete
What is a QR Code?
Create Forms
Collect/Analyze Data
Make informed decisions
Can we all agree that data is

How many of you have ever sent or received an e-mail with the phrase "
reply to this email with your choice...?

What if there was an
way to collect data?
Tutorial Videos...
80 Ways To Use Google Forms In Your Classroom...
Who are you?
What do you hope to get from this session?
open a web browser and submit
case sensitive
November 5, Brighton High School
Collect data on all platforms
Tablets (iPads) tough to create
What device should I use?
Create a Form
Google Drive Help
Great place to look for help
— respondents provide short answers
Paragraph text
— respondents provide longer answers
Multiple choice
— respondents select one option from among several
— respondents select as many options as they’d like
Choose from a list
— respondents select one option from a dropdown menu
Section headers
- divide your form in sections to make it easier to read and complete
Page break
- divide your form in multiple pages to make it easier for respondents to fill it out
You can use logic for having respondents jump pages "If no, jump to page 4"
Add an image
- give it a title and specify what text will appear when someone hovers over the image
Add a video
- either provide a YouTube video’s URL, or use the search box to search for a video
Click View live form
I recommend to copy/paste the URL and send it via a specific tool (e-mail, blog, web site, etc.)
or QR code
Choose a form response destination
After you have sent out your form, Google Forms will begin collecting the responses you receive.

Responses are stored:
(A) Summary of responses
(B) Spreadsheet
See/view individual responses
Apply formulas, create graphs, edit responses
TIP: Duplicate data to keep raw data "pure"
see a summary
download CSV of responses
Tip: To stop accepting entries to the form, click the Form menu of your spreadsheet and deselect Accepting responses.
Send respondents a form with fields already filled in:

While working on your form, click the Responses menu, then select Get pre-filled URL.
Fill in any answer fields you'd like to pre-populate.
Click Submit.
To send the pre-populated form to respondents, use the URL provided.
Pre-populate form answers
Receive a notification e-mail when someone submits a form
— respondents rank something along a scale of numbers (e.g., from 1 to 5)
— respondents select a point from a two-dimensional grid
— respondents select from a calendar
— respondents select from a time
Full transcript