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File Management

File Management Skills

Sheila McDonald

on 19 September 2017

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Transcript of File Management

Files & folders
File properties
Common file types
The recycle bin

 To move a file or folder
 In Windows Explorer, click the file or folder you want to move.
On the Edit menu, click Cut.
Open the folder where you want to put the file or folder.
On the Edit menu, click Paste.

Tip To select more than one file or folder to move, hold down the CTRL key, and then click the items you want.

Or alternatively, right click the files/folders you want to move and choose Cut from the Shortcut menu.
Moving files and folders
A folder is a basic storage area located either on a local hard drive or network drive.

To Create a Folder
Select the folder/drive in which you want to create the new folders e.g.
From the File menu, choose New and then Folder
Type in the name of the new folder – (if possible try and give it a name near the top of the alphabet as everything in Windows is listed alphabetically.)
The new folder is now created.

To Create a Sub Folder
Select the parent folder.
Follow steps 2-4 above.
Creating Folders
There are three basic rules to remember:

A folder or file name can be up to 255 characters.
Folders or file can include spaces.
Certain characters are not permitted in the use of folders or files names i.e.: ?, /, #, or .(full stop).
Rules for File Management
Storage on a PC
Files & Folders
File Management
Explorer displays one or more folders at a time. The Explorer window is split; the left half displays the list of folders (the directory tree) and the right hand displays the contents of the current folder.
Windows Explorer
File Management refers to the idea of providing a filing system on the computer in such a way that files can easily be filed and retrieved for later use.
It also includes the organisation of files so that they are easy to locate.
File management sometimes called ‘housekeeping’.
Restoring files
Select the file. From the File menu choose Restore.
 This will take the file(s) out of the Bin and return them to the folder they were deleted from.

To Empty the Recycle Bin
warning you that once the Bin is emptied there is no way of retrieving files.
The Recycle Bin
 You can use Explorer to delete a file or a group of files. You can also delete one or more folders at a time. When you delete a folder, all of its files and subfolders are deleted. When you delete from the hard disk, the files/folders are removed to the Recycle Bin, however, if you delete files/folders from a floppy disk or a network drive, they are permanently deleted.

To Delete a file/folder
Select the item(s) you want to delete. Press the Delete key on the keyboard. You are prompted if you want the item(s) removed to the Recycle Bin. Click on Yes to delete the files/folders.

Note the difference in the Confirm Delete dialog boxes. The top one (with the Recycle Bin icon) will remove files to the Recycle Bin whereas the Critical Delete dialog box will permanently delete the selected file(s).
Deleting files and folders
You can copy one or more files or folders to another folder or drive. If you are using a mouse, you can copy items quickly by selecting them and dragging them into their new destination.

To copy a file or folder
In Windows Explorer, click the file or folder you want to copy.
On the Edit menu, click Copy.
Open the folder or location where you want to put the copy.
On the Edit menu, click Paste.

Tip: To select more than one file or folder to copy, hold down the CTRL key, and then click the items you want.
Copying files and folders
File name
File size
Creation date
Modified date
Read only?
File Properties
A file is the basic unit of storage that enables a computer to distinguish one set of information from another.
Can have a folder inside a folder, this is a sub folder
Folders & Files
database etc. Different icons represent different types of files.

A disk drive is a storage area, where files and folders are stored.
Other expandable folders
Sub folder of quiz
The main folder, Info & Admin
Expandable folders - the arrow indicates sub folders
Explorer Basics
File Types & Extensions
QQI Level 4
Full transcript