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Metadata in the archives

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by

Liz Woolcott

on 9 October 2014

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Transcript of Metadata in the archives

Inventories are metadata
Registers are metadata
Metadata in the Archives
Considerations
...Coming Back to Our User
What is Metadata?
Academic definition:
Data about data
The
Roadmap
Which really means:
Information about an item.
WHO
WHAT
WHERE
WHEN
So, who creates
Libraries
Metadata
?
Governments
Broadcasting
Archives
METADATA
And more like this
Too many standards, schemas, content dictionaries, and rules....
Cataloguing Cultural Objects (CCO)
Categories for the Description of Works of Art (CDWA)
Describing Archives: A Content Standard (DACS)
Dublin Core (DCMI)
Encoded Archival Description (EAD)
Exchangeable Image File Format (EXIF)
Learning Object Metadata (IEEE LOM)
International Press Telecommunications Council (IPTC)
Machine-Readable Cataloging (MARC)
Metadata Encoding and Transmission Standard (METS)
Metadata Object Description Schema (MODS)
NISO Metadata for Images in XML (MIX)
PBCore (Public Broadcasting)
Resource Access and Description (RDA)
Looks less like:
Linked Data
Microdata
Microformats
OWL
(Web Ontology Language)
OpenCyc
Basic types of Metadata:

Descriptive

Administrative

Technical

Structural (Relational)

Preservation

Describes the intellectual content
Describes the rights or records management issues
Describes aspects of the digital file
Businesses
and more....
Describes relations to other material or relations within an object (pages, folders, etc.)
Describes the digital provenance of an object
Consider the long-term searchability
Is your content "marked up"?
What key words are you using?
How well is Google indexing your records?
What does your user need?
Do they need to access a digital copy?
What are the new possibilities of born digital items
Increased ability to automate metadata
Contain more native metadata
Harnesses mobile technology
Split into categories.
Takes narrative information...
Metadata
...and puts it into categories
to enhance it's searchability and interoperability
Why is this useful?
Narrow by facets
We call this...
Structured Data
Metadata provides the contextual framework for the Internet
Waldo is not familiar with how the Internet is structured
Waldo is in a time crunch
He is not going to "learn" a system
Where will he start looking?
What we see...
What web crawlers see...
Meet Waldo
Hello Waldo
22 year old college student
Working on a presentation
Needs primary source material
Average tech skills
Can get around on the Internet
Does not understand how information is structured

What will he use to look up information?
Usually a computer or laptop
How will Waldo evaluate his sources?
He probably won't
How will Waldo search?
He will input the first search term he thinks of
What search tools does Waldo use?
Basic keyword searching
Basic keyword searching
Vague search terms
X
He will expect relevant results
He will not look beyond the first four items on a Google result list
But increasingly also mobile devices
This means we have to give concise but descriptive information
Facets (if available)
Waldo will not use Boolean Logic or Advanced Searching
"Did you mean?" features
"Other suggestions" features
Features Waldo will use
AFTER
a keyword search:
He will not use a website that looks complicated
How
Search by attributes
O
M
G
ntological
etadata
roupings
We need to think of them as not just consumers, but also as
Creators
*This is not always a bad thing, either!
(Consider the intent of his searching - Facebook surfing doesn't require authoritative sources.)
The Search for Sarah Hale
He will only look at the...
Title
Description
Google's Knowledge Graph summary
What does this have to do with Archives?
...when they are structured (i.e. xml )
Shelf lists are metadata
Finding aids are metadata
Finding guides are metadata
The question for the user is...
What should they do with it?
New Possibilities
Sweet! I found some. Now what?
Liz Woolcott
Archives Management course (HIST 6840)
Utah State University
Oct. 2, 2014
Full transcript