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BARANGAY MANAGEMENT INFORMATION SYSTEM

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kujo kazuya

on 3 October 2015

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Transcript of BARANGAY MANAGEMENT INFORMATION SYSTEM

PURPOSE & DESCRIPTION
Upgrade the office transactions
Enhance the quality of service of the barangay office.
Provide features on record keeping and updating.
SCOPE & LIMITATION
• It provide specific information about Pinontingan.
• This includes the features of location and their information such as: population, land area, household, education, officials.
CHAPTER 1
INTRODUCTION
PROJECT CONTEXT
PURPOSE & DESCRIPTION
GENERAL & SPECIFIC OBJECTIVES
SCOPE & LIMITATION
SIGNIFICANCE OF STUDY
PROJECT CONTEXT
Develop a Barangay Management Information System with SMS (Short Message Services) support. This provides a record keeping and updating information and it also allows the users to search or view records.
INTRODUCTION
BARANGAY MANAGEMENT INFORMATION SYSTEM
PROPONENTS:
SHARMAINE ENTERIA
EMMIE ESCOLANO
MARY CRIS ESCOTE
CHRISTOPHER ESTILLER
JOSHUA JOSUE
GLENN PURA

ADVISER:
MS. MARIAN JETAJOBE
GENERAL OBJECTIVES
SPECIFIC OBJECTIVES

To develop a Barangay Management Information System for the Barangay of Pinontingan with SMS support that helps them to have more effective method in delivering information as well as in keeping useful records and giving good services.
1. To build a computerized Barangay record management system, to make the records reliable, accurate, complete, more accessible and therefore, easy to find.
2. To maintain their residents record as complete and up-to-date as possible for verification.
3. To minimize the time in writing the record, to eliminate the use of paper.
4. To have the sought after quality of service that is fast and accurate.
5. To broadcast the information through SMS support.
CHAPTER 2
REVIEW OF RELATED LITERATURE & STUDIES
SIGNIFICANCE OF STUDY
To the Barangay Officials
To the Constituents/residents
To the Researchers and Future Researchers

SYNTHESIS OF THE STATE-OF-THE-ART
GAP TO BE BRIDGED BY THE STUDY
THEORITICAL FRAMEWORK
THEORITICAL PARADIGM
CONCEPTUAL FRAMEWORK
CONCEPTUAL PARADIGM
LOCAL LITERATURE
SYNTHESIS OF THE STATE-OF-THE-ART
Ideas of Star, Kendall and Kendal and Long and Long on Management Information System provided a background to this research study. This was also utilized to propose a better and effective Barangay Management Information System.
GAP TO BE BRIDGED BY THE STUDY
The “Record Management Information System” for Saint Anthony Parish conducted by Flestado (2001) is an Information System used in St. Anthony.
THEORITICAL FRAMEWORK
CONCEPTUAL FRAMEWORK
Aims to provide the Barangay Management the ease in doing their daily administration tasks.
The objective of this study is to create a system that will provide and visualize the Barangay Management Information System.
This is a system that will display the master list, profiles, populations, information’s about the Barangay, constituents and the certificate that is being required of the constituents this system has SMS support to broadcast information such as Barangay Assembly, Calamities, Search and Rescue ect.
The process contains the System Development Life Cycle (SDLC).
CONCEPTUAL PARADIGM
CHAPTER 3
RESOURCES
HARDWARE REQUIREMENT
SOFTWARE REQUIREMENT
STAKEHOLDERS
CONSTRAINTS
METHODOLOGY
TECHNICAL BACKGROUND
This chapter presents the methods, design and procedures used in the study. It discusses the methodology used in gathering data in this study. It includes detailed discussion of the research method, sources of data, research instrument and research procedure, programming language and tool as well as the system design.
RESOURCES
Descriptive research method will be use for the accomplishment and development of this study.
It is concern with the purposive process or gathering, analyzing, classifying and tabulating data about prevailing condition practices, process.
This resources will use in developing the system.
HARDWARE REQUIREMENTS
SOFTWARE REQUIREMENT
STAKEHOLDERS
CONSTRAINTS
TIME CONSTRAINT
METHODOLOGY
Information Technology in our country is in-demand for progress.
The computer serve as a general service tool is in the field of information retrieval and operations the search for facts.
Computer-based information retrieval operates through the use of software that can offer information services for an institution.
It is powerful and convenient builder for simultaneous growth in society and industries.
Information Technology is also significant in process of upgrading leadership through services that every Barangay are working with.
Barangay Pinontingan is the place where Bicol University Gubat Campus is located.
"Pinontingan" is synonymous with "pondohan", a dialect which means a place for anchorage. The name Pinontingan was derived from the word “Pinontingan” which means “a place or anchor” or “a place of landing”.
Management Information System is a system that provides the manager with information for decision-making process.
The term Management Information System was originally used to distinguish a computer application from the traditional accounting jobs.
Developing this project is very essential for the residing obliged practically to those barangay’s that has a huge area, they can easily monitor their place inaction or effortless.
Barangay Management Information System: An Information System for the Barangay Pinontingan.
It is proposed to save time and efforts in producing vivid information.
Authorized person are disseminating updates about the information to the residents.
A centralized computer-based information system will provide the people up-to-date detailed information:
View
Search
Add
Update
This system serves as an assistance of the information that was gathered in this said barangay such as the population growth, economic development, personal information, certificates, etc.
Short Message Service (SMS) is a text messaging service component of phone, Web, or mobile communication systems.
It uses standardized communications protocols to allow fixed line or mobile phone devices to exchange short text messages.
REVIEW OF RELATED LITERATURE & STUDIES
Bucahan and Gibb
FOREIGN LITERATURE
“The Lovely Professional University”
“University of Maryland Baltimore Country”
LOCAL SYSTEM STUDY
“Information System for Environment and Natural Resources
Record Management System for LGU of Barcelona”
FOREIGN SYSTEM STUDIES
“Personal Information System”
The Cambridge Student Information System
The "Barangay File Management System" for Palayan City Local Government Unit used this Management System for keeping of files for their Barangay.
TECHNICAL BACKGROUND















































































The proposed system is also a Management Information System for the benefit of a Barangay but this time this proposed system is with SMS Support. The researchers added this SMS Support to the system to enhance more the effectiveness of MIS.
Retrieval of master files and provides the reasonable assurances .
Viewing of certain record and searching of certain recorded data files accessed just by name.
This system will help to process and visualized data and to get information efficiently.
Provides a database and statistical analysis of the present profile of barangay .
Updated database of barangay data
Concerns and upgrade its internal operation systems
SMS support which used when there is an information need to disseminate to the residents.
This system also allows for other barangay related functions as those including security such as incident reporting and other related services.
It is also designed to maintain an updated record of residents for easy identification.
This system will focus only in the Barangay Pinontingan, constituents and it will doesn’t care about its neighboring Barangay's.
Only the significant events/ information that will be useful and can help the Barangay shall be recorded in the system.
SMS Support needs a broad band connection to send messages to the constituents.
The SMS support can’t accommodate to send to all the residents of the Barangay.
It prepares and prints Barangay Permits, Certifications and Clearance.
It also processes fee such as barangay clearance fees and others.
It also enables easy searching of records.
OBJECTIVES
FINANCIAL CONSTRAINT
Understanding what information the people in Barangay levels need and other information-related interests they might have, is fundamental before implementing an information project.
He calls this as information audit, focusing on the information sources, resources, show and how information contributes to the objectives of an organization like barangay.
It promotes a culture of paperless University. The day to day administration and almost of the University procedures are out online.
Some areas of study in Information Systems include, system analysis and design, databases, software engineering, networking, human – centered computing (HCC), health informatics, artificial intelligence, knowledge management, security, project management, and decision sciences.
The system was proposed to analyze the existing system to determine the possible solution to the problems encountered by the Provincial Environment and Natural Resources Office in Sorsogon.
The study was an Information System that makes the manual transaction more accurate, timely and reliable.
It enables user update and locates records of environment and natural resources.
The effectiveness is achieved when management style is moving to mutual participation of employers, and enhance the organization to achieve efficiently and effectively its services to the people.
In this study, it is stated that the information effectiveness was generally effective in the areas of report generation, inquiry processing and data analysis.
Henczel
This study was aimed to analyze the quality and to study the satisfaction of users towards the personal information system.
CAMSIS provides comprehensive and accurate information about student body and also improves data quality, reduce the administrative burden dramatically and provides better services to both academic staff and students.
The study of Gache and Esteviel is related because both are concerned with developing management information system but there are some differences of former studies to the present one. The other one is the study of Ms. Liberty E. Espaῇo and Ms. Maricar E. Semilla (2009) was “Information System for Environment and Natural Resource”s it is also related because they share common feature to provide information system. Even the study of Abenajo, Dio and Flestado, both are work on information system and it has a resemblance to the present study.
The foreign and local studies help the researchers because those former studies influence to the present study for both introduce the information system.
The system’s theory, according to Ludwig Von Bertalanffy, a biologist and the founder of the system’s theory, an organization seems to be a set of interrelated parts. In order to understand an organized system one must know its part, its software and hardware components, and the relationship between them.
Some of the needed materials are too expensive that may cause the lack of financial support. They meet problems when there are times that they need a material that is important for the study and they found out that it wouldn’t be able to be found inside the campus so they have to spend money for the transportation. They need to commute to the place where there are materials that are available and lots of information. Some of the houses of the researchers are in the rural places, so whenever that there are emergency meetings some of them don’t make it in time or failed to attend.
The systematic approach by Kendall & Kendall System Development Life Cycle (SDLC) waterfall model is used by the researchers. System Development Life Cycle (SDLC) means combination of various activities and refers to a methodology for developing systems. It provides a consistent framework of tasks and deliverable method to develop systems.
Develops a Project Management Plan and other planning documents. It provides the basis for acquiring the resources needed to achieve a solution.
It defines project goals into defined functions and operation of the intended application. It is the process of gathering and interpreting facts, diagnosing problems and recommending improvements to the system. Analyzes end-user information needs and also removes any inconsistencies and incompleteness in these requirements.
It describes desired features and operations in detail, including screen layouts, business rules, process diagrams, pseudo code and other documentation.
The coding of the system can affect the system testing and its maintenance. The system can’t be able to run if there’s an error occur in coding and it can only manifest by the IT expert by the use of programming language which is the Microsoft Visual Basic 2010 to follow the needs and the preparation of the users for the purposes and changes.
PROJECT DICTIONARY
This are the list of words arranged in alphabetical order and their meaning that are also providing information to understand more the system.
Barangays. Refers only to the selected barangays identified as site for the study.
Community. This term refers to a group of people living in a particular area.
Computer. An electronic machine that can store and work with large amounts of information
Data. Raw facts representing the events occurring in organizations or the physical environment before they have been organized and arranged into a form that people can understand and use.
Database. A collection of pieces of information that is organized and used on a computer.
Information System. It is an organization collected facts and data about a specific subject. It is the system of person, data records and activities that process the data and information in a given organization including manual or automated process.
Information. Knowledge that you get about someone or something: facts or details about a subject
Management Information System. Collect, records, process, reports and or converts data into a usable form.
Management. The act or skill of controlling and making decisions about a business, department, sports team, etc.
Short Message Service (SMS). A text messaging service component of the system through the or mobile communication systems. It used to disseminate information to people.
Technology. The use of science in industry, engineering, etc., to invent useful thing or to solve problems.
NOTES
1 Some-one, Published on Wednesday, 2005, July 27, BARANGAY FILE MANAGEMENT SYSTEM, http://wonderworldblog.blogspot.com/2005/07/barangay-file-management-system.html

2Berganio, Reagan D., Estiller, Emmanual E., Fercol, Regina S., and Hamor, Vima E., March 2001, “General Ledger System for the Accounting Office of the Local Government Unit of Gubat, Sorsogon”.

3 Published on 11 September 2015, at 12:29, Short Message Service, https://en.wikipedia.org/wiki/Short_Message_Service

REFERENCE
Internet
http:/ WWW.infosum.net/ecommerce/online-store.html
http:/www.typed.com/services/trackback
By; neutron kimmy, Published on October 6, 2013, Barangay Management System, http://www.studymode.com/essays/Barangay-Management-System-39358843.html


By $ome-one, Published on July 27, 2005, “BARANGAY FILE MANAGEMENT SYSTEM”,
http://wonderworldblog.blogspot.com/2005/07/barangay-file-management-system.html


By; Across Media, Barangay Information Management System,
http://www.across.ph/index.php/across/contents/products/barangay


By; Lexsys Technologies, Incorporated, Published on 2012, Barangay Management & Information System, http://www.lexsystech.com/bps.html


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