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Planned Maintenance: Vision&PCA

Why, What and How

Planon Building Management

on 11 June 2015

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Transcript of Planned Maintenance: Vision&PCA

What do you (customer) need?
vision: what is your goal / objectives?
which process (e.g. fire, legislation, .....)
manage 'why' a plan:
cost overview / budget / contracts
workorders / implementation
risks and effects
detail level:
support to objectives
minimize number of assets
output / reporting
Why Maintenance planning?
Condition survey NEN2767
Model for Inspection
Low up-front costs
Little preparation needed
Time based
Costs in control
Preventing calamities
Expenses too quick and fast (waste)
Planning according to technical due
No clarity of method and because of that:
No justification
Dependable of inspector
Uniform measure method
Cover the condition of the maintenance
by listing the defects including intensity & extend
The difference between measured and desired condition determines the maintanance
Remove the variability of inspectors
Objective documentation of choices
Providing insight of risks
How can I easily choose between maintenance alternatives?
How do aspects such as (fire) safety, laws and regulations regarding health and safety, and energy effect my maintenance?
How can I determine the maintenance activities more precisely?
NEN 2767 methodology supported
Starting points and scope predesignated
Your 'default' defined in a model
Comparable results
Calamities and dissatisfaction
High costs because of consequential damages
Unpredictable costs
Still difference in starting points en results
What do we do with differences in levels of detail?
Which elements do we measure?
What would we like to know, what is the focus?
NEN 2767: Aspect and urgency matrix
the road traveled so far
Planned Maintenance
It is all about:
Planon Maintenance Planning
Prepare the scope: wonder why!
'Model for Inspection'
avoid surprises: 'stay in control'
Setup a Model for Inspection
model and framework for:
detail level asset Register
cost-and risks determining assets (impact on plan)
maintenance activity definition by asset type
methodology: based on NEN 2767
defect list
condition before and after maintenance
aspect & urgency (risks)
Planned Maintenance: scope
Prepare your Model: focus!
'20% of the Assets provides 80% of costs'
'Survey based on a template'
'Quality in control'
data collection: tablet PC
organize and keep track:
survey units: e.g. floor, roof, facade or a part of the building
assets (copy out of model): quantity
Survey per asset:
defects: intensity and extend
Result: condition before maintenance
Corrective activities
Result: condition after maintenance
aspect & urgency (risks)
Planned Maintenance: survey
Result based on NEN 2767
'Plan calculated'
Why organize?
Secure Scope (Model & NEN 2767)
Focus on quality
improve efficiency
Planned Maintenance
.....your maintenance plans
How organize: Vision to Model
select assets, level of detail: costs-and risks determining assets (impact on plan, 80/20 rule)
color code connected to each standard asset
Planned Maintenance
Principal Condition Based
Base NEN 2767 conditions and life cycle:
Planned Maintenance
Condition based life cycle:
- 100%
- 50%
- 25%
- 12,5%
- 6,3%
- end life cycle
CB: Condition Based (life cycle depended)
TB: Time Based (fixed cycle, usually short)
NC: No Cycle (corrective)
Sort of activities: (regimes)
How organize: Model &Assets
Planned Maintenance
Black: regular assets as paintwork, roof finish, domestic installations. Replacement and short cycle maintenance.
furniture, nature stone assets, framework wood (historic), glazing. General assets of service maintenance.
light domes, radiator, drip stone, scaffolding, carpet, ceiling finish. Replacements but no short cycle maintenance.
other historical assets, facade constructions (e.g. concrete). Amount and condition score are important but no replacements.
framework, finish pointing, floor/wall finish tiling (no sanitary), (stair) finish stone, roof construction wood historic. Amount is not important, only condition score en corrective activities.
Lintel, stair concrete, balustrade/railing (inside), internal wall opening. No planned maintenance, only corrective
Color codes:
speed selector for the definition of activities per asset
support of the surveyor in the field
How organize: Class&Assets
code based on class: more detail
set dimension
unique assets (amount 1 piece)
display type: additional information for (e.g.) technical installations (year built, brand, type, capacity, .....)
defect lists (52 sets of defects, NEN 2767)
preferred lists per asset
other free fields : additional information
Planned Maintenance
How organize: Activities / Risks
part of service plan (set of one or more maintenance activities)
every activity has a regime: CB, TB or NC
life cycle and costs
free fields for additional information
other fields (special for Planon ProCenter)
Planned Maintenance
code class: UNIFORMAT II - NL/SfB
high level (main groups)
Starting point: Model and Survey
Model contains assets, defect lists and activities
survey: only choice of assets of the Model (you can only copy new assets out of the model during the survey). To manage the:
detail level
scope (customer)
occur vary by surveyor
Planned Maintenance
changes in Model and update survey with Model: synchronize
Risks: Aspect and Urgency NEN 2767
defined in the Model:
Condition Assessor
Why and What?
Why PCA:
standardize and simplify condition assessment and creating maintenance plans
Planon Condition Assesor
Prepare your Model: focus!
'Survey based on a template'
'Accelerate & Quality in control'
What is the PCA software:
Data Management Tool (DMT)
Base Library: assets, activities and costs
set up and manage your Model for Survey
fieldwork (tablet): inventory and survey
create a maintenance plan for 1 object
Roadmap 2014:
PCA Analyze
reporting > 1 object
digital reporting
scenario planning
Further development DMT and Survey
useability on market demand
Develops by Planon Building Management as a stand-alone business solution, import and export data to Planon.
Planon Condition Assesor
DMT: Class
DMT: Defect list
DMT: Model for Survey
Survey: Units
Survey: Assets
Survey: Defects
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