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Capacity Development Agenda

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Giarl Dano

on 9 September 2013

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Transcript of Capacity Development Agenda

Capacity Development Agenda Formulation
CapDev Agenda
Capacity Assessment & Planning
Assessing Current and Desired State
Capacity Change Matrix
Desired State & Intervention
A roadmap of appropriate individual and organizational enhancement interventions
-within specific timeframes
-identified milestones and deliverables
-available and accessible resources
…. to address priority capacity development needs along defined LGU performance outcomes

What is the CapDev Agenda

Targeted Outcome Area/ ELA Priority and Performance Goals
Current State of Capacity
Desired State of Capacity (Capacity Development Objectives)
Capacity Development Interventions
Expected Output
Target of CapDev
Funding Requirements by year
Process Owner/ Office Responsible
Source of Support/ Technical Assistance

What are the elements of the CapDev Agenda?

The CapDev Agenda serves as basis for:
-Communicating the strategic directions and reform agenda of the current leadership;
-Allocating the budget requirements of each capacity development intervention across outcome areas of the LGUs;
-Mapping out a results framework/ monitoring and evaluating the effectiveness of the CapDev interventions.
-Generating accountabilities for institutionalizing and reaping the gains of the capacity development intervention

Why formulate the CapDev Agenda?

CapDev Agenda Format

Sample CapDev Agenda


WHY System on Competency Assessment for Local Government Units (SCALOG)?

to promote continuous improvement in local government units through the identification of organizational strengths and areas for development that can be addressed through capacity building efforts.

What are Organizational Competencies?

- Integral set of work processes, structures, systems and technologies that a LGU must have to render and sustain superior performance. They may also be referred to as “ institutional or organizational capacity”

What are the major sectoral issues confronting your LGU ?

What are the underlying reasons / attributes on the issues identified ?

FOCUS QUESTION(workshop 1)




Identifying Sectoral Issues
( workshop 1)


CAPACITY - ability of LGU ( organization and individuals) to perform functions to fulfill their accountabilities and produce desired results

PERFORMANCE – effectiveness of the LGU in achieving its mission or what its mandate says, and producing desired results


Client Satisfaction
Compliance with existing laws/policies
Increased citizens participation
Increased in economic activities
Increased in revenues
Increased income
Decreased in mortality


Appropriate Organizational Structure
Competent Employees
Efficient and Effective Management Systems
Enabling Policies
Presence of Knowledge Management mechanisms
Adequate Resources
Effective Leadership


Capacity vs. Performance



Capacity and Performance

Effectiveness of the LGU in doing its mission or what its mandate says, and producing desired results


Ability of LGU to perform functions to fulfill their accountabilities and produce desired results




Capacity and Performance

( Lead Facilitator)


Capacity assessment is the process of identifying the elements that facilitate or hinder the performance of an LGU.
It aims to determine the core factors that need to be addressed to improve performance

What is capacity assessment

The process of analyzing capacity uses a framework called the Capacity Pillars.
These are the factors that indicate an LGU’s capacity or its “ability to perform functions to fulfill theimission and deliver desired results.”

How to assess capacity

Pillars of Capacity

Socially protective and Safe LGUs

Competitive and Business Friendly LGUs

Environment Protective, Climate Change Adaptive and Disaster Resilient LGUs



Knowledge & Learning

Enabling Policies

Management Systems


Accountable, transparent, participative and effective Local Governance

Presence of appropriate structure (office, committee or work group) with defined authority and accountability for performing the necessary functions within a program

Knowledge and skills of people who need to perform their assigned functions in the program
Technical competencies
Program management competencies
Monitoring and evaluation


Systems, processes and procedures for managing programs
Planning and budgeting
Design and Development
Monitoring and Evaluation

Management Systems

Presence of policy and legislative support for planning, developing, implementing, monitoring and evaluating service delivery functions, programs and projects

Enabling Policies

Mechanisms for generating, analyzing and using data and information as basis for decision-making and continuous improvement

Presence of mechanisms for:
Defining vision, mission and values, and setting strategic directions
Ensuring transparency and accountability in the LGU’s operations
Instituting participatory mechanisms
Establishing partnerships and collaboration
Visible sponsorship of programs


The capacity Change Matrix is used as a tool for systematically answering the following questions:
What are our capacity requirements given our performance goals and objectives?
What is the current state of our capacity?
What is the desired state of capacity that will enable us to achieve our performance goal?
What interventions do we need to undertake to improve our capacity?

What is the Capacity Change Matrix

Gain a shared understanding of the root causes of the performance problems/gaps;
Demonstrate the need for a systems approach to solving performance problems/gaps;
Used as basis for generating solutions that address the root causes of the performance problems/gaps;
Used as basis for prioritizing the solutions.

Why do the Capacity Change Matrix

1. What current capacity issues might explain current performance?

2. Are the interventions appropriate and sufficient to achieve the desired improvement in capacity?

Current State of Capacity

Interventions to Improve Capacity

3. Are the desired capacity improvements enough to produce desired performance?

Desired State of Capacity

Desired State of Performance(goals/objectives

Current State of Performance

Relationships among Change Matrix Elements

Sample “Performance” Change Matrix

Sample “Capacity” Change Matrix

Sample “Capacity” Change Matrix Change Matrix

Sample “Capacity” Change Matrix

Sample “Capacity” Change Matrix

Sample “Capacity” Change Matrix

Change Matrix



What is the

What would the future state look like if the current issue/s are addressed?
What is the improvement?
What would be there that was missing or lacking before?
What would be working better compared to the current situation?

Desired State: In 3 years…

Change Matrix

Change Matrix

Change Matrix






What solutions/ interventions will help achieve our desired state?


Change Matrix

Change Matrix

Change Matrix

Finalizing the CapDev Agenda
Let’s do it!

Let’s do it!

Let’s do it

Expected Output: plan, program, system, process, trained staff
Target of CapDev: who will be trained or be involved in the intervention
Timeframe: which year, and what is the duration (e.g., 3months, etc.)
Funding Requirements: estimated cost/ budget required
Process Owner/ Office Responsible
Source of Support/ Technical Assistance

CapDev Agenda
Full transcript