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Harold Washington Student Services
Transcript of Harold Washington Student Services
Spring 2015 Department Updates
Last Date for Spring Student Initiated Withdrawals:
Monday, April 13th (Regular 16 Week Session)
Monday, April 20th (12 Week Session)
Wednesday, April 15th (8 Week Session)
All financial aid recipients must be in a degree/certificate seeking program and taking only the courses applicable to their program.
Access Center (DAC)
Determine Placement Testing Accommodations
Provide Sign Language Interpreters
Set up accommodations with new and returning students
Assist students with print disabilities
Schedule accommodations for semester
New Advisors: Mark Sorto, Patrice Jarrett (transfer from Wright), Joe Klein (previously tutor/instructor), Corrona Agila
New Staff: Maria Pena
Students may elect to use their ACT scores, if their results are less than 48 months old
Students must present their ACT scores to the Testing Center staff, who will review results with each student to see how they may use their scores
A student may be able use his English, Reading and/or Math scores instead of taking the placement exam
Each student must make a decision on how to proceed
Use their ACT scores
Take the English and/or Math Placement exam
Primary functions: Term Activation, Residency, Student Intent, Lift Bad Address Holds, Verifications and Generate Student Study List.
These are also the final dates for reinstatements.
As a general rule of thumb, if a student has already earned a degree from the City Colleges; he/she is typically no longer eligible for financial aid and he/she should be designated as a course taker.
All financial aid recipients need to go the Financial Aid Office to be mapped/awarded before finalizing the payment process at the Business Office.
NOTE: It takes anywhere from an hour to overnight for financial aid to migrate from Regent to PeopleSoft. Both the students and staff need to be aware of this migration delay.
WE DO HAVE A SIMULTANEOUS COMMUNICATION DEVICE THAT CAN BE USED FOR PRINT COMMUNICATIONS (UBI DUO).
STUDENTS SHOULD BE INFORMED THAT WHEN THEY ARE BEING SENT TO THE DAC IT IS SO THEY CAN SCHEDULE AN APPOINTMENT
STUDENTS MUST MAKE AN APPOINTMENT (Walk-Ins are not available)
STUDENTS MUST REQUEST TO HAVE A SIGN LANGUAGE INTERPRETER 3 BUSINESS DAYS IN ADVANCE
STUDENTS THAT HAVE DOCUMENTATION WITH THEM FOR PLACEMENT TESTING ACCOMMODATIONS WILL BE SEEN IN BETWEEN OTHER APPOINTMENTS FROM JANUARY 5, 2015-JANUARY 9, 2015 (They may have a bit of a wait)
STUDENTS DO NOT NEED TO STOP IN THE MIDDLE OF THE REGISTRATION PROCESS TO COME TO THE DAC
The Testing Center staff is strongly recommending students attempt some type of preparation for taking the placement exam.
Learning Center (Tutoring) in room 409
*Placement Exam Prep Workshop schedules are available in orientation sessions and the Testing Center (room 402)
Course Taker and Returning Student Registration:
- Not seeking Degree, Not eligible for financial aid
Over-Ride Registration (direct students to check gradesfirst notes for course selection and class schedule for course numbers)
New Students: Room 101
All new to CCC, degree seeking students
Must have attended orientation or received orientation waiver
Must bring transcripts or placement scores
Financial aid should be completed
Daily sessions - Walk-In Basis (First come first serve)
Check-In in Room 101 (After January 2nd, Room 102)
Increased Vet Center traffic this semester
Completely changed the registration process for Veterans
If you see a veteran that is confused send them to 106
All veterans must go to room 106 between steps in registration
Will have two veteran work study students working over the break
Moved Veteran Assemblies to room 106A
Better number of attendees
More intimate setting
Limited the number of computers that are able to print
Veterans can still print
Must see a work study student in order to print
Ventra Card Distribution Room 103
Thursday, January 8th: 10am-5pm
Friday, January 9th: 10am-4pm
Monday, January 12: 10am-5pm
Tuesday, January 13: 10am-5:30pm
Students must be full-time (12 credits hours or more)
A current HWC ID and Class Schedule/Study List are required to receive a CTA/Ventra U-PASS (Schedule must be stamped “Payment Verified”).
Returning full-time students must retain their current CTA/Ventra U-Pass or pay $50.00 for a new one
If a student’s account is incomplete I.E., missing SSN, name incorrect, address or telephone number wrong.
If you come across a student with duplicate PSID numbers.
If a student has an official unopened transcript.
If student is in the wrong program/career.
If student needs to sign up for Orientation.
If a student looks lost in general.
Send Students to Admissions:
Process and approve applications
Accept and process official transcripts
Activate students accounts (Residency and Term Updates)
Correct Student Careers
International Student Services in Room 106
Student Orientations, Informational Sessions & College Tours
International Student Services
F-1 visa students must be full-time however there are some exceptions
The ESL department provides orientation for ESL students
The F-1 visa students are required to attend the International Student Orientation but can register first
Returning F-1 visa students must come to the International Student Office prior to registration to provide health insurance and get ISH hold removed.
New perspective ESL and international Students will need a test permit before they can take placement test
ISH hold returns on the student’s record overnight (call x6004 if student is sitting with you)
F-1 visa students residency should be “VI” (please don’t change)
Transfer Dream Team:
However, ALL COLLEGE ADVISORS CAN TALK TRANSFER!
APPLICATION FEE WAIVERS
Help with finding scholarships
Transfer Workshops on Fridays during the semester
Hosts events such as the City Colleges Transfer-Mation Leadership Conference and the Final Lap
Information Sessions for Four-Year Colleges
UIUC Engineering @ Wright College
Golden Apple Scholarship for future teachers
Illinois Tech (Presidential Scholarship)
Mon-Wed 9 – 5, Thur. 9 – 6 and Friday 9 - 1
Student Services Holds
Student Services only handle SAP holds, which are academic, financial aid, credit hour limit and maximum time frame holds.
The last SAP workshops before the Spring 2015 semester will be December 19th, 29th and January 7th.
SAP advising appointments are currently being conducted for those students who did not attend classes during the Fall semester.
Ventra Card distribution will be January 8th, 9th, 12th, & 13th, in Room 103. Encourage registering students to take their ID picture after registration. 7 day bus passes will not be distributed during this time.
Students who have 12 credit hours for the Spring semester are entitled to a Ventra Card. If a student has their Ventra Card lost or stolen they need to obtain a replacement request and pay their $50 fee in the business office. Students will not be provided interim transportation assistance while they wait for their replacement cards.
We also do not provide transportation assistance for students experiencing some sort of hardship.
In order to guarantee enrollment, payments are due at the time of registration.
Do not advise the student that classes will “fall out” or “be deleted” from the system due to nonpayment. No guarantees.
If students are unable to make payment arranges, or change their minds about the enrollment, THE STUDENT must withdraw from classes in order to not be charged.
Registration and CDL(On Line Learning) fees are non-refundable
Activity Fees are non-refundable starting on the first day of classes
Payment Plan Facts
$30 non-refundable processing fee
$30 returned payment fee (NSF)
$2 enrollment fee for full payment
Credit card (VI, MC, AX, & Discover), Checking or Savings Account
Payment dates are scheduled for either the 5th or 20th of the Month
Students can apply by logging on to: MY.CCC.EDU
Until January 10th: 10% down payment
3 equal payments February -April
After January 10th: 25% down payment
3 equal payments February –April
Stress and time management coaching
Referrals to Community Resources
Low-cost medical and dental care
Groceries and hot meals