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Copy of Automated police Clearance

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by

Crystal Mae

on 8 July 2014

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Transcript of Copy of Automated police Clearance

SCOPE OF THE PROJECT
The automated police clearance covers the following process:
A. Kiosk Module
A facility that allows the applicant to select the following transaction:
a. New Application - This transaction allows the applicant to register the following information.
• Name, Address, Date of Birth, Place of Birth, Civil Status, Sex, Nationality
b. For renewal - This transaction allows the applicant to update his/her profile information
B. Admin Module
A facility that allows the Police Officer to Log In, Review Transaction, Create and Maintain User Accounts and Generate Monthly Report.

BACKGROUND OF THE PROJECT

The automated police clearance is a tool to process the application of police clearance. Details of the transaction are encoded into a kiosk which will be assessed, validated and processed by an officer to generate a certificate of police clearance.

Automated Police Clearance is a system that generates Police Clearance Certificate.
System Users
USER AREA REPRESENTED AREA FOCUS
Applicant Kiosk Module • Register new application
• Renew application

Police Officer Admin Module • Retrieve applicant’s personal information
• Print Police Clearance Certificate
• Create User Accounts
• Maintain User Accounts
• Generate Report


Automated Police Clearance
New Application
PROCESS FLOW
RENEWAL
System Interface and It's Function
New Application
Home Page
Renewal
Log-in
Admin Home Page
System Maintenance
User Creation
User Maintenance
Report
User Privileges
Admin Module
Kiosk Module
Purpose Category
Audit Trail
Transaction
Benefits of the System
Objectives:
- generate Police Clearance Certificate
- compilation of the applicants profile and police officer in a database
- minimize work pressure to the police officer
- lessen the time consumed by the applicant

System Flow
System Components / Key System Functions
1. Forms- it includes the forms generated by the system (Police Clearance Certificate)
2. Reports- it includes generation of monthly report

Transaction Number
Queue
Fingerprint Scan
Police Clearance Certificate
Audit Log Report
Audit Process Report
- easy access of data/information
- monitor the assigned police officer's effective date of work
- keeps track of the operation done by the police officer
Transaction
Full transcript