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Presentation techniques

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Eva Gajzago

on 21 November 2012

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Transcript of Presentation techniques

COURSE participation in the lessons and doing the tasks
2 presentations
final written exam REQUIREMENTS definitions
types of presentations
assets and tools - ppt, prezi
protocol, etiquette
body language and talk language
content of presentations
formality and modality of presentations
examples CONTENT PhD student - Gyor, Szechenyi Istvan University
project manager - DUF
at home with kids (child-care-allowance)

12 years - dancer (ballroom and Latin american dances)
be fond of etiquette and protocol
presentations since elementary school, studied at college INTRODUCTION EVA GAJZAGO TASK
job, workplace - if any
experiences in presentation maximum
8 minutes how to make a good presentation
how to use presentation tools
how to be a good presenter YOU WILL LEARN... suggested links (enclosed document)
Allan Pease: Body Language
Allan Pease: Talk Language RECOMMENDED READING EVA GAJZAGO Origin: latin, praesentatio
to introduce, to display, to show DEFINITIONS the practice of showing and explaining the content of a topic to an audience
A manner or style of speaking, instructing, or putting oneself forward
The process of offering for consideration or display
A social introduction
A demonstration, lecture, or welcoming speech
The manner of presenting, using visual tools to create an overall impression
The method of presenting
A verbal report presented with illustrative material, such as slides, graphs, etc. TYPES OF PRESENTATIONS official - business presentations
scientific presentations
hobby or entertaining presentations Three basic purposes: to inform
to persuade
to build good will as many as life situations sales presentations,
first encounters,
status reports,
training sessions Business presentations Informative
Persuading computer
without tools
display panels
etc. Tools TASK
LIST PRESENTATION TOOLS What tools do you need for presentation?
List 10 tools (min.) 2 presentations REQUIREMENT Recommended subject: home country
cultural diversity - introduction of your home culture
life of foreign students in Hungary
previous project you participated in
favorite book or film Duration 15 minutes Tools ppt
to persuade,
to train,
to sell OBJECTIVE How many people? - small group or large gathering of people
Who are they? - business people, professionals, political people, experts, non-experts
How much do they know about the subject?
What will they expect from you? Audience Why am I making this presentation? Who am I making this presentation to? small meeting - room
large conference hall
What facilities and equipment are available?
What are the seating arrangements? Venue, Place Where am I making this presentation? 5 minutes or 1 hour?
In the morning or in the afternoon?
Just before lunch or just after lunch? (audience will be hungry or sleepy)
Summer or winter? (air conditioning or heating) Time and length When am I making this presentation and
how long will it be? What approach should you use?
Formal or informal?
Lots of visual aids or only a few?
Will you include some anecdotes and humour for variety? Method How should I make this presentation? brainstorm your ideas
discover ideas that you want to include in your presentation
be selective
include only information that is relevant to your audience and your objective
create a title for your presentation
prepare your visual aids
less is better than more (a little is better than a lot).
you can always give additional information during the questions after the presentation Content What should I say? PowerPoint,
etc. TECHNIQUES What visual support shall I use? Beginning
End Structure Clear structure be spontaneous
not read your presentation - Reading a text is boring!
be familiar with the subject and with the information that you want to deliver Make
Notes you will become more familiar with what you want to say
you will identify weaknesses in your presentation
you will be able to practise difficult pronunciations
you will be able to check the time that your presentation takes
make necessary modifications Rehearsal Practise your presentation two or three times overhead projector
whiteboard - duster - marker
Slide projector
notebook computer
Handouts why you are giving the presentation
what you hope to achieve by it.
are you selling or informing?
what is your goal
how will you convince your audience.
give yourself a clear objective Common
mistakes No objective Be professional by being well-prepared No preparation First impressions are really important!
Be enthusiastic and act interested! No enthusiasm 1. Be neat
2. Avoid trying to jam too much into one slide
3. Be brief and use keywords - no long sentences
4. Avoid covering up slides
5. Use a large font
6. Use color to emphasize
7. Use illustrations to get across key concepts
8. Make eye contact
9. Be ready to skip slides if time is short
10. Practice !! TOP10
PRESENTATION 1. Fear of public speaking or stage fright - Glossophobia
2. Fear of death and end of life - Necrophobia
3. Fear of spiders and other arachnids creatures - Arachnophobia
4. Fear of darkness and twilight - Achluophobia
5. Fear of heights, altitude or elevations - Acrophobia
6. Fear of people or social situations - Sociophobia
7. Fear of flying - Aerophobia
8. Fear of open spaces and squares - Agoraphobia
9. Fear of natural thunder and lightning - Brontophobia
10. Fear of confined spaces or small rooms - Claustrophobia BEING NERVOUS A global fears top 10 Managing Presentation Nerves 1. Know Your Audience
2. Know Your Material
3. Structure Your Presentation
4. Practice, Practice, Practice
5. Prepare, Prepare, Prepare
6. Stay in the present moment.
7. Calm Yourself from the Inside
Ask yourself: What is the worst that could happen?
Take 30 belly breaths
Visualize in a positive way. Shannon and Weaver model
of Communication Information SOURCE chooses desired message among a set of possible messages which can be a mixture of any form of written or spoken, image or sound.
TRANSMITTER changes the message into the signal, also known as encoder.
MESSAGE is the thing which is sent and received and all communication is about.
CHANNEL is the path that message passes through from the transmitter to the receiver.
RECEIVER is the reverse transmitter which changes the signal back into the message, also known as decoder.
DESTINATION is the target place of the transmitted message.
NOISE is any unwanted additions to the transmitted signal which cause distortion or error in transmission. What is the best presentation
you have been to?
Why was it so good? 5 minutes TASK What is the worst presentation
you have been to?
Why was it so bad 5 minutes TASK HOW TO PLAN
SUBJECT Choose the main points - These should reflect your objectives and take account of audience’s needs
Arrange main points in a logical, structured way, relevant to the subject: e.g. chronological, cause/effect, problem/solution. SUPPORTING
explain complex terms through concrete examples, illustrations;
remind audience of supporting themes
quote experts;
make connections with other people's work
offer evidence from research
video clips/slides;
practical examples;
analogies Decide best way to present this information.
Establish linking statements to show how main points fit together OPENING introduce yourself
capture the audience’s interest, establish a relationship
say what you will be talking about and how
say what you hope to achieve
say what you expect of the audience – to listen, take notes, ask questions (during, after?)
inspire confidence ENDING review the subject area
summarise the main points and the process
draw the points to a conclusion/judgement
leave a lasting impression Practice makes perfect! Rehearse your presentation:
With your fellow students
With your family
In front of the mirror
In front of a webcam be neat
dress and suit up properly
be on time
be polite
know what and how you are going to say
be prepared if something goes wrong
allow time for questions and answers PROTOCOL
A good conclusion
Clear outcomes
Appropriate material
Well-organised material
Clear, logical progression
Good supporting information – data, examples, illustrations
Retention of interest
Appropriate use of visual aids/handouts
Good rapport with audience
Appropriate use of language
Good voice control WHAT MAKES A GOOD
of the presentation Reading the audience and gestures smile, be welcoming
check the room and comfort levels
look for non-verbal signs of confusion/boredom
address audience directly
don’t read from notes
check understanding
invite questions
show confidence
maintain eye contact
use controlled gestures to welcome, include, emphasize, indicate ending Language use language that involves you with the audience (“we we”, rhetorical questions)
express ideas clearly
avoid jargon, cliché
summarize regularly
vary sentence length, openers, types (statement, command, question, exclamation)
avoid messy, rambling endings or fillers
use verbal signposts to direct listening Voice use your voice to maintain interest, convey, energy and enthusiasm:
volume -– loud enough for audience to hear, but vary for effect
pace – speak slowly and clearly, use pauses to indicate change of direction or to emphasize a point
pitch and boredom – raise for questions Slides and pages not too much information on a page - main words
large fonts
do not mix fonts;
not too many block capitals
use bold to highlight rather than italics or underlining What gets the message across? 7% is down to content

38% is down to tone of voice, clarity of expression and volume

53% is down to body language, eye contact, facial expression, mannerisms Some advise show up early to check out the room and the equipment
erase chalkboards/whiteboards even if you don’t plan to use them
have a laser pointer and use it to highlight items.
keep some room lights on - The audience wants to see the speaker
begin by letting your audience know that you are happy for the opportunity to speak to them.
show enthusiasm for the subject
stay off to the side, but move, move, move
don’t read your slides
spend most of the time looking at the audience
make eye contact
go over big ideas twice
speak loudly
vary your voice for dramatic effect The end of the presentation leave time for questions
if you have 15 minutes, speak for 13
when you are asked a question, move towards the person who asked it and repeat or rephrase the question for the audience
have a grand finale - main result, an open problem, an application
thank your audience
stay a while after your talk - People may want to talk with you about it (white table)
do a self-evaluation BODY LANGUAGE Opening welcome the audience
introduce yourself
tell your name clearly and slowly
tell your title - only that one which is connected to the presentation
clear when and how the audience can ask questions
clear the "rules" and the process The beginning Two main purposes:
1. To grab the attention of your audience.
2. To calm yourself and gain self-confidence Structure
of presentations Attention-grabbers:
A funny story, if you feel able to deliver one with humour. Avoid religious, sexual, sexist or racist jokes.
A short video clip – make sure that it is less than 60 seconds.
Unusual or interesting statistics about your industry or about your audience. These should be well-researched. Members of the audience may know more than you.
A short animation. Content:
title of the presentation
goals -hypothesis
table of content of the presentation
breaks Make a list of the
TOP10 mistakes
of a presenter can make 5 minutes TASK 1. No preparation and practice
2. Too much self-confidence, focusing himself
3. Not clear
4. Too much information
5. Do not have the Big Idea - not creative
6. No any or little interaction with the audience, no eye contact
7. Problem of visual aids - no any or too much
8. Reading slides or notes
9. Using expletive words - uhm, anybody, ahm, you know
10. Do not call the attention of the audience Top10
mistakes Make a list of sentences
to begin with
to end
of your presentations 10 minutes TASK Show some gestures of
MOVEMENTS move to keep the interest of the audience
do not stand in the lights GESTURES OF THE AUDIENCE
I AGREE shaking the head
same gestures you do
EYE CONTACT to call the attention of the audience
to show your trust and openness GESTURES OF THE PRESENTER
CLOSED AND OPENED True compliments TALK LANGUAGE Confernce in Cluj Napoca
experiences softens the blows we give each other
let us secretly manipulate
expose our own virtues
arrays emotions without being rude
effective communication Talk language =
meta language a language which encodes ideas other than the one of the naturally softens the blows we give each other
a language which encodes ideas other than the one of the naturally occuring language
a language hidden within the language Why is it useful? face to face communication - words mean 7%
truth - in the context and circumstances
inner emotional affection in words (my wife - woman, my boss - the boss)
stressing words changes the meaning (I have to do this. I have to do this.) AVOID THESE cliches expression, idea which has been overused to the point of losing its original meaning or effect
an overused expression, something that is said a lot that has become some common, it no longer really has any relevance or is even noticed in conversation.
you often say these phrases without noticing you are doing so by the way
time will tell
“All that glitters is not gold”
to this day...
next thing I knew... manipulation Don't you think that...
Don't you feel...
As you might know...
No doubt that ...
You should do what is right.
I don't want to gossip but ....
I could tell you more about .... Adulation, conceit In my humble opinion ...
It is far from me to contradict (disagree) but ...
If you are interested in my opinion ...
It might not be appropriate but ...

Eva is here to.... (I am here to...)
- 3rd person singular Active listener you can listen more quickly than the other speak
listen consciously - with your eyes, ears, mind and the whole body Nodding the head means YES or to approve (to bow) - manifestation of inner feeling
reversible - start nodding and feel positive
pattern, follow suit
helps to keep up the attention of the audience what an why? - Why do you like it?
say the name - listen more when you hear your name, compliment personally
change negatives to positives - reward what we like and ignore what we don't like
believe what you say
d not say a compliment to obvious things How to concede
criticism? do not be defensive
do not change subject or ignore the criticism
do not deny
do not start a long and detailed explanation
do not fight back
listen carefully
ask about the details
accept criticism
- accept the truth
- accept that the person who criticized
has a right to tell you his opinion Suit up Basic rules dress up for the occasion
do not follow trends too much - depends on our age, shape or style
be neat and clear Your dress shows .... your self-confidence
if you respect your work or position
your respect to your firm
your respect to your audience Types of suits white tie/formal
black tie/semi-formal
ceremonial When you enter the room greet the audience and shake hands if possible.
Bring ample business cards.
Do not over indulge. On anything. Leave the conference with your image enhanced not as the conference joke.
Move around, introduce yourself and exchange business cards. Have small talk and set-up another time to meet.
Respect the speaker.
Wear your name badge.
At meals remember the basics and introduce yourself to everyone at the table. Conference Protocol
& Etiquette
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