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A Guide to the New Academic Plan Template for SY 2014-15

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Dave Moyer

on 14 July 2014

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Transcript of A Guide to the New Academic Plan Template for SY 2014-15

Data and Target-Setting
The new academic plan template moves all the data to the front, gives them context and aligns them with the Strive HI Index.
Goal-Specific Strategy Page
These three pages, spaced throughout the document, summarize the school's priority strategies by strategic plan goal. Five of the state's six priority strategies are pre-populated. The sixth, Academic Review Teams, is embedded throughout the document.
Summary Page
This is the first non-data page of the academic plan, and serves as an executive summary of the school. With this, one should be able to understand past progress and challenges as well what the priorities are in the school and who is in charge of each of them.
A Guide to the new Academic Plan Template for SY 2014-15
What has changed and why?
What we heard
Enabling Activities
These pages outline the specific activities that each school will undertake to implement the larger strategies. Minimally, there will be one of these pages for each priority strategy. It's possible to have more than six strategies, or more than two enabling activities for each strategy. Adjust the template as necessary.
"Align everything for us!"
There's a Strategic Plan, Priority Strategies and a new accountability system with new accountability metrics.
Any plan should make sense of all of those things.

"This is way too much"
The plan was too long and took forever to complete
You asked us to recreate the entire strategic plan in each of our schools
What we changed
Data and Target Setting
Data are now on the first page, and presented in context, together and match the new Strive HI data
Schools set their own targets using local knowledge and reference points provided by the Department

Streamlined Alignment to the Strategic Plan
Emphasis is now on the Six Priority Strategies
Significantly shorter, and with fewer items to enter
Less financial planning in the Academic Plan
The financial plan is truly separate
The academic plan is contains a simple check to ensure all strategies are resourced and trusts that the specific budgeting schools do in their financial plan is sufficient
New features:
1) Schools set their own targets
2) Data are provided in context
3) Data are the same as Strive HI
How to use this page:
1) Look at last three years of data
2) Consider different benchmarks.
The "Complex" target applies the largest growth in the complex (regardless of school type) to your school
The "School" target halves the number of non-proficient students in five years
The "State" target applies the largest elementary, middle or high school gain in the state to your school's value.
3) How did other schools in different Strive HI Steps do on this metric compared to your school?
4) Given all of this information, what is a good target for your school in 2015? It need not be one of the three listed above.
How to use this new page:
1) Summarize your school's progress by focusing on implementation of the six priority strategies and previous goals.

2) Name your ART members and identify who is responsible for each strategy. It may be easiest to complete the rest of the plan and fill this page out at the end.

The six priority strategies are pre-populated, but if you add additional strategies in the following pages, they should have a lead here as well.

Note that the ART lead appears here because he/she is vital to the academic review team even though the strategy isn't pre-populated later.
New features:
Significantly less financial planning
Clear indication of what is required
How to use this new page
1) Determine if your financial plan accounts for each required strategy. If not, explain why.

2) Add any additional strategies specific to your school that fall under this strategic plan goal. These are entirely optional.

2a) If your school is incorporating additional strategies beyond the state's priorities, use this space to justify the need for those strategies.
New features
Aligned to the ART process
Significantly less financial planning
Far fewer elements to complete for a more streamlined process
How to use this page:
1) Determine how you'll know if the strategy was successful at the end of the year and list it here. This is your goal/desired outcome for the strategy.

2) List and describe what activities your school will undertake to accomplish the goal. If you have more
than two--just add rows to this table.

2a) For each activity list your lead (it is fine to repeat leads across activities).

2b) Indicate which group(s) of students each activity targets, and what the general funding source will be to target those students.

3) List the indicators you'll use to determine if your school is on track to meet its goal. These will serve as the metrics you use in your ART process throughout the year.
Optional Project Management Sheet
We received a number of requests to add space in the template so that schools could monitor progress using the actual academic plan. Because this was not a universal request, we've added a project management worksheet to the end of the template for any school that would like to use it. It is completely optional.
Some Additional Guidance
Your academic plan should serve as the guiding document for the Academic Review Team process in your school.

In the Fall of 2014, once new data are available, the state will update the data cover page with the newest data and provide those to schools. Adjustments are allowed and will follow pre-existing procedures specific to each Complex Area Superintendent.

Focus and Priority Schools
Current Focus schools
Are in the process of amending their SY 2013-14 academic plans to meet their obligations, but for SY 2014-15 should follow the normal academic planning process outlined here.
Current Priority schools
Must develop a three-year improvement plan together with their academic plan.
Have a slightly different process for academic and financial plan preparation for SY 2014-15 through SY 2016-17. Comprehensive information and documents are forthcoming in early December. In the interim, questions should be directed to the Complex Area Superintendent.

Where to go with questions
1) Complex Area ART Lead
2) Complex Area Superintendent
3) Dave Moyer, david_moyer@notes.k12.hi.us

There's sound!
You don't need to listen, but if you'd like, there's narration that accompanies the slides.
*be sure to hit the play button on the bottom left corner of the screen if you want the audio
Full transcript