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(EE) The Regulatory Framework and the Assessment Journey for External Examiners

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Kevin Pickess

on 16 January 2017

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Transcript of (EE) The Regulatory Framework and the Assessment Journey for External Examiners

Complaints

Encourage students to seek the resolution of complaints informally in the first instance

Students studying at a partner organisation will be heard initially under the partner’s complaints procedure

Made within three months of the incident

Formal process

Review by Head
In writing using complaints form to Head of Dept/Service
Find remedy acceptable to student

Review by PVC (Academic) or PVC (Students) to establish that there are grounds for taking matter forward
Review by a Complaints Committee




To pass a module:
Submit
all
assessment items
Meet the Learning Outcomes

Use Grades








The Regulatory Framework and the Assessment Journey
The Assessment Journey
Boards of Examiners
Late Submission
Assessment
Variety of assessment types

Standard assessment deadline - 3 pm

On-line or in correct assessment postbox
Paper submissions must include a Tracking Sheet

Anonymous Marking is expected for most assessments

Module directory/Mark entry
Extensions?
Suspected Academic Misconduct?
Academic Appeals and Complaints
Staff will usually provide feedback to students within twenty working days. Students should actively seek and use feedback for their academic development.

Staff enter or upload marks to SOLE
Staff upload feedback to SOLE within 20 working days

Examination Feedback

Reassessment
Three re-assessment opportunities

Limits to some placement assessment

Re-assessment grade capped at D- (minimum pass)

No opportunity to retake assessment to improve mark

Mitigating Circumstances
Significant events outside of your control which have adversely affected ability to complete assessment
Serious Illness
Serious illness of partner, relative or friend
Bereavement
Excessive employment (not FT students)
Require documentary evidence

Not accepted:
Disability or chronic illness unless deterioration
Financial problems unless unexpected e.g. Redundancy
Employment demands unless substantial, temp change
Failure or theft of a computer or associated device
Poor time management/personal organisation
Pregnancy unless complications
Getting married, holidays

Actions
not
Intention
of student

Plagiarism
Taking unauthorised materials into an examination
Falsification of data or information
Commissioning or seeking to commission the completion of assessment on their behalf
Academic Integrity Tutors (AIT)
Investigate incident

No offence
Minor offence
Major offence - referred to Academic Misconduct Committee

Penalties described in levels:

Reassessment/Retake Module
Reduced classification
Registration terminated/withdrawal from the programme required

Repeat offences + 1 stage
Results and Feedback
Tiered System
Tier 1 -
Chaired by HoD or nominee
(not Course Leader or Link Tutor)

External Examiner(s)
(confirm satisfaction with the standard of grades, etc. )

Module Leaders
(confirm accuracy of grades presented)
Agree marks or grades
and make recommendation to...
A Scheme or Course Board
progress
awards
classification
Tier 1
Tier 2
Student Success and Graduation
Source: Taught Courses Regulatory Framework - Section 6 and 7, Assessment Policy and Student Charter

http://www.worcester.ac.uk/registryservices/documents/TaughtCoursesRegulatoryFramework.pdf
http://www.worc.ac.uk/aqu/documents/AssessmentPolicy.pdf
http://www.worcester.ac.uk/registryservices/documents/StudentCharter.pdf
Source: Taught Courses Regulatory Framework - Section 7

http://www.worcester.ac.uk/registryservices/documents/TaughtCoursesRegulatoryFramework.pdf
Source: Taught Courses Regulatory Framework - Section 8 and Student Feedback Charter and Student Charter

http://www.worcester.ac.uk/registryservices/documents/TaughtCoursesRegulatoryFramework.pdf
http://www.worcester.ac.uk/registryservices/documents/StudentFeedbackCharter.pdf
http://www.worcester.ac.uk/registryservices/documents/StudentCharter.pdf
Source: Taught Courses Regulatory Framework - Section 12

http://www.worcester.ac.uk/registryservices/documents/TaughtCoursesRegulatoryFramework.pdf
Source: Taught Courses Regulatory Framework - Section 11 and 13 - 17

http://www.worcester.ac.uk/registryservices/documents/TaughtCoursesRegulatoryFramework.pdf
Source: Procedures for Investigations of Cases of Alleged Academic Misconduct

http://www.worcester.ac.uk/registryservices/documents/Proceduresforinvestigationofallegedacademicmisconduct.pdf
Source: Procedures for dealing with claims of exceptional mitigating circumstances

http://www.worcester.ac.uk/registryservices/documents/Proceduresformitigatingcircumstances.pdf
Grounds for Appeal
a material administrative error in the conduct of the assessment

an error by the University in the application of the assessment regulations

some other material irregularity relevant to the assessment(s) concerned which has substantially prejudiced the results of the assessment


Not Grounds for an Appeal
academic judgement: assessing the merits of an individual piece of work,

reaching any assessment decision based on the marks, grades or other information relating to a student’s performance

Mitigating Circumstances
Source: Student Academic Appeals Procedure and Student Complaints Procedures

http://www.worcester.ac.uk/registryservices/documents/ProceduresforAppeals.pdf
http://www.worcester.ac.uk/registryservices/documents/Studentcomplaintsprocedures.pdf
Students are expected to submit all assessed items
or if appropriate bring to the attention of the University
details of any mitigating circumstances for consideration
or when appropriate seek an extension by stated
deadlines.
Staff at the University will make clear the detailed assessment criteria and tasks in module outlines.

Students are expected to submit all assessed items or if appropriate bring to the attention of the University details of any mitigating circumstances for consideration or when appropriate seek an extension by stated deadlines.
All students will have access to a course handbook which will set out the formal requirements of the course along with information on academic appeals and complaints.
Reassessment process held over July not August

Reassessment due from students - end June
Boards of Examiners – mid July
Scheme Board – end July

Designed to improve student feedback, clearer/earlier decisions regarding progression

Boards of Examiners
Undergraduate Progression:
Pass at least 90 of the 120 credits taken (six of the eight 15 credit modules) at the previous level to progress to next level (year) of the course

Failure due to non submission in 90 credits or more will result in failing the course and being required to leave the University
Source: Taught Courses Regulatory Framework - Section 11 and 13 - 17

http://www.worcester.ac.uk/registryservices/documents/TaughtCoursesRegulatoryFramework.pdf
Agreeing awards and
classification (when appropriate)

No anonymous consideration of candidates
Role of Board of Examiners
Accountable to Academic Board
The terms of reference of the Subject Assessment Board are as follows:
a) to act in accordance with the Regulations and Procedures of the University and to meet as necessary after each assessment point to fulfil this requirement
b) scrutiny and approval of assessment items and their marking
c) assuring the appropriate standards for modules
d) considering the performance of students on modules
e) confirming the grades achieved by students on modules
f) noting the decisions of the Mitigations Committee
g) noting the decisions of the Academic Misconduct Committee
h) making recommendations on a student’s retrieval of failure to the appropriate Board of Examiners
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