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JL
by Jennifer Luarca3 views·Updated Apr 18, 2023
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  1. Hi, my name is Jennifer Luca,
  2. coordinator of the academic coaching program at the
  3. learning center at Cal State Long Beach.
  4. This short tutorial is going to walk you through how to manage your inbox.
  5. So follow along
  6. as a new student, your CS U L B email is your lifeline to campus.
  7. All campus communication will be sent to your student email account.
  8. This is going to be
  9. the primary center for communication for campus administration,
  10. your faculty and staff,
  11. anybody you work with on campus will be
  12. communicating with you through your campus email.
  13. It's also the method for all
  14. emergency health services and campus closure communications
  15. along with how advisors,
  16. professors and even campus employers are going to communicate with you.
  17. So this email account that you're getting as a new
  18. student is critical to your success here on campus that said
  19. it is also going to be a very busy place of communication.
  20. So a lot of students get a little overwhelmed with
  21. the volume of emails they get from campus each day.
  22. This short tutorial is going to walk you through how
  23. to set up a rule in your outlook folder to
  24. sort emails by sender which should help you manage the
  25. volume of email and organize your inbox a little better.
  26. So,
  27. follow along for quick steps on how to manage your inbox.
  28. Now, first,
  29. what you'll do is you'll go to your inbox and see that you have communications,
  30. right?
  31. We have a communications from canvas and
  32. we have communication from the campus president
  33. if you say, ok, well, I'm getting a lot of canvas emails.
  34. I'd like to set up a folder and a system to store this.
  35. What you're going to do is you're going to right, click on that email
  36. and scroll down to advanced actions.
  37. Then you're going to click create rule
  38. and then you have the option to
  39. situate that email into a folder or you can create a new folder.
  40. I don't have a canvas folder yet. So I'm going to create a new folder,
  41. going to title it canvas.
  42. I'm gonna save
  43. and then once that folder is there, I'm gonna click, OK?
  44. And
  45. click on, run this rule. Now in inbox.
  46. Now, whenever I get an email sent from CS U L B canvas,
  47. it will go directly into that folder for me
  48. to check at a time that's convenient for me.
  49. This way, it's not going to cloud up or clog up my inbox.
  50. And there it goes right into that folder.
  51. We're gonna walk through one more with the CS U L B president.
  52. I'm going to right click,
  53. go down to advanced actions, create rule.
  54. And I also don't have an email for the president. So I'm going to create a new folder
  55. and I'm gonna title it just as it's written
  56. in the send
  57. um
  58. in the sent email. So I'm going to put CS U L B in all caps dash president.
  59. And I'm gonna click save
  60. again, ok?
  61. And run this role now in inbox,
  62. ok? And there goes that email.
  63. So now anytime I get an email from CS U L B president or CS U L B canvas,
  64. those emails will go directly into the folders for me to check at a later time.
  65. And then anything coming into my inbox is going to be
  66. things that I don't regularly get or don't expect to get.
  67. So things that may need to uh take a little bit more of my attention.
  68. All right now,
  69. hopefully that helps you a little in terms of starting to organize your email.
  70. If you'd like more help with organization as it relates to email or if you'd like
  71. to just meet with an academic coach on
  72. campus to talk through other organizational strategies,
  73. time management, exam preparation,
  74. anything related to you doing? Well as a student.
  75. Keep in mind that the peer academic coaching program is
  76. here to help to make an appointment with a coach.
  77. You go to beach,
  78. connect on your single sign on select get assistance and then you would select
  79. academic coaching and schedule an appointment from there.
  80. You can also visit our website at CS U L B dot E D U slash T L
  81. C for help and support and directions on how
  82. to schedule an appointment with the peer coach.
  83. Best of luck to you as you enter into this new journey.
  84. And I hope this little tip is helpful
  85. uh in,
  86. you know, organizing and managing that inbox.