WELCOME ONBOARD

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by Sandy Huang0 views·Updated May 15, 2022
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  1. about us. We are well forces limited.
  2. People also know us as power supply mall dot com leite dot co dot NZ.
  3. And our key light dot co dot NZ. We are founded in 2000 and seven
  4. and we are now one of the largest power supply distributors in New Zealand.
  5. We are located in Auckland New Zealand.
  6. We also have a china office located in shanghai and now
  7. we are growing and developing a remote team located in Philippines.
  8. We are a trading business.
  9. Our product lines includes electrical products, switching, power supplies,
  10. converters, inverters and battery chargers.
  11. Starting from five years ago we expanded our product lines
  12. to lighting products and L E D related accessories.
  13. Our team,
  14. we have three wonderful managers in our management team
  15. and in our accounting team we have faith,
  16. grace and myself.
  17. We are all very excited to have you on board.
  18. We have 26 people in New Zealand office and more than 100 employees
  19. in china office.
  20. In our remote team we currently have eight people including you.
  21. Each team, collaborate and work together
  22. here. You can find the team leaders of each team, you can connect with them by slack
  23. in your first week's Grace is your direct contact person and Princess May
  24. in our remote team is going to support you with your questions.
  25. Our everyday works and the communications are
  26. carried out through these tools and apps.
  27. Their inventory system is a comprehensive
  28. online system handles our everyday purchasing,
  29. coating, sales, orders packing, shipping, tracking, invoices, credits,
  30. assembly, stock transfers and many other things.
  31. This is where your focus should be during the first few weeks on this.
  32. zero. You might be familiar with.
  33. zero is our accounting system which is integrated with our dear inventory system
  34. every two hours.
  35. Diaz starts an auto think all the transactions
  36. records and amendments are succinct to zero automatically.
  37. We also do manual inputs in zero for expenses, reimbursements,
  38. payrolls, bank account reconciliations and accounts payable management
  39. click up. It's a task management central system.
  40. It's a very good tool and makes our jobs much easier.
  41. We do lots of things in click up including
  42. our a customer services accounts payable and accounts receivable management
  43. and even new employee trainings.
  44. We have it up on our computer all the time
  45. slack.
  46. An enterprise level messenger.
  47. Almost all of our internal communications happen in slack.
  48. It can do voice chat, screen share meeting and the documents sharing.
  49. Everyone in our team is constantly on slag.
  50. We even keep it on our phone just in case we are not in front of the desk.
  51. By the way, your later trainings will be carried on through slack as well.
  52. Evernote we use it as documents filing.
  53. We keep electronic copies of all documents in Evernote
  54. zero Ojo desk.
  55. It's a comprehensive virtual working space
  56. including Crm Zohar people ticket system,
  57. you will be using the ticket system every day.
  58. All the emails are managed and processed in this ticket system
  59. slab
  60. slab is basically our knowledge database.
  61. You can find all the tutorials, documents, guidebooks,
  62. policies and procedures on slab and it has a very powerful searching function.
  63. The next one are the payment systems we use,
  64. we receive payments in different ways depending
  65. on the customer's preference and older resource.
  66. Now I would like to roughly introduce our business flow.
  67. As I mentioned earlier we are a trading company.
  68. We purchased from local suppliers as well as overseas manufacturers.
  69. Our purchase officer generate purchase orders in deer system
  70. and send the P. 02 suppliers.
  71. Once the shipments are received,
  72. our warehouse team upload the palace check count and make sure the quantity
  73. we received the same as the quantity on suppliers invoice and packing sleep.
  74. And then the stocks and the purchase invoices are
  75. input into deer system under the related purchase orders.
  76. When we sell orders are received from different channels including phone orders,
  77. email orders, online orders and showroom orders.
  78. Sales team processed the sales orders in deer system.
  79. If we have the products in stock
  80. otherwise the sail teams will um would
  81. contact with customers for alternatives or back holders
  82. payments.
  83. We have monthly credit account customers who pay on
  84. either the twenties or thirties uh of each month.
  85. We accounting team send out the monthly statements at the beginning of each month
  86. and then payments are received by direct
  87. credit to our bank account Accounting team.
  88. Check bank transactions every day to apply payments to related sales invoices
  89. in deer system.
  90. Half of our customers don't have monthly credit account with us.
  91. They pay before we dispatch their shoulders.
  92. Some of the local clients just a phone call or email to place order.
  93. They pay in advance by direct credit or pay by
  94. credit card when they come to collect their orders.
  95. We also received quite a few orders through our online shopping platform,
  96. payments received online are processed through stripe people or amazon portal.
  97. These online orders payments are captured and applied to sales
  98. invoices by our sales team at the point of sales.
  99. So basically our accounting team focused on the direct credit payments the most
  100. and we are the only ones that have access
  101. to view the bank statements and the daily transactions.
  102. So um that is the end of the flow hooray
  103. we accounting team, we are important. Our work makes a difference in our business.
  104. We contribute to our business growth,
  105. We provide support and help the whole company manage finance and expanse.
  106. We measure and show performance,
  107. help our team to see if we are making profit and how fast we are growing.
  108. Our tasks include accounting, payable
  109. accounts, payable accounts, receivable revenue tracking,
  110. billing and invoicing, bank account reconciliations, payroll and filing
  111. at the last, I would like to say this loud and again. Welcome to the team