TThe Importance of Time Management

the importance of time management.

Have you ever heard the saying use your time wisely?

Well that is exactly what time management is.

So first let me share a story.

It's room cleaning day.

I have stuff everywhere,

clothes, shoes, dirty dishes, you name it, it's in there.

Well I give myself two hours to clean my room.

It seems easy,

plenty of time.

Well I start hanging up clothes

and I see

a memory box that I have in my closet

and I take it down

thinking, oh I forgot everything I put in here,

there's notes from ex boyfriends from middle school,

there's game day tickets, there's cards.

I mean at least 100 things in this box I'm looking through. I'm thinking back and

just remembering all those moments and then I look at my phone and hours gone by.

I put the box up

Because I need to get back to doing this.

I gave myself two hours and there's an hour gone.

So I'm still picking up shoes, I'm about to vacuum and I see under my bed my old diary.

Oh man, I haven't looked at that thing or written in it and forever.

So I'm reading through

thinking, oh I remember when I wrote this, I was having such a bad day,

you know how it goes.

And I look at my

phone,

30 minutes have gone by.

So I put my diary back up and get back to cleaning, picking up the dishes,

cleaning the windows, making my bed and I see my UKulele over in the corner.

Oh, I haven't played that thing in forever.

So of course I had to tune it,

play a couple songs,

another 30 minutes had gone by

and what took me, what should have taken me two hours took me four or five hours.

And that is all because of poor time management.

So

what is time management exactly?

Time management

is the strategy of planning out your available time

and controlling the amount of time you spend on specific tasks.

This leads you to working smarter and not harder.

So just 10 to 12 minutes

invested in planning your day will save you at least

two hours of wasted time and effort throughout the day.

That's how big of a difference time management can make.

So why is this important?

20% of the average workday is spent on crucial and important things while 80%

of the average workday is spent on things that have little to note value.

I know you've seen those people that have

Done 1000 things in their day

and so I

why can't I get that much done?

It's because you're not planning out your day

and figuring out exactly what you need to do

instead of wasting time.

And then at the end of the day you're feeling unaccomplished

and

you didn't get as much done as what you wanted to.

So

how

do we time manage?

one is habit stacking.

So let's say I work out every morning at 6:00 PMclock

and then my fiance and I eat dinner

At 6:30 every evening.

Well I spent an hour and a half working out, getting back home

and then we spent an hour

eating dinner.

So those time slots out of my day are not for working,

those are

my time or family time.

So the time in between that,

so 7 30

26 30 that is your productivity time,

that is the time that you need to be spending

on getting work done

or cleaning or your list of things.

Another thing

is smaller goals.

For instance, if I wanted to

clean my whole house in a day,

well, I know how I am. I

like to organize and dust mop, sweep

and

realistically I know I cannot finish cleaning my house in one day. If I were to

subtract half my house and just clean the living room, kitchen and bathroom,

then yes,

I can go to bed at night thinking I got everything I wanted to do on my list done.

So just making smaller goals for yourself.

Another is reducing distractions.

I have a bad habit

of getting on Tiktok

and

Sometimes I don't even realize I'm doing it, but I have, you know,

a second before I'm about to unload the dishwasher and I

get on my phone and I'm on Tiktok for 30,

minutes.

Well that is very unproductive.

And even having the tv on in the background while I'm doing homework

or studying.

I catch myself looking at the TV for 10 to 15 minutes

instead of focusing on what I need to be done need to be doing.

And

lastly is taking breaks, breaks are important,

we get over stimulated and it makes us frustrated

and

Raises our anxiety levels. So taking healthy breaks is important.

Maybe you should go on a 10-15 minute walk or go outside and

hang out with your dogs or whatever you like to do in your free time,

but just small breaks,

nothing big because then you get distracted and an hour's gone out of your day.

So going along with reducing distractions,

a person who works with a messy or cluttered desk

on average

spends an hour and a half a day which

equals up to 7.5 hours per work week

looking for things or being distracted by things

that is

an hour and a half per day

that you could be spending on

checking off

tasks

that you needed to get done that day.

So that's just one example of

how this can impact your life.

So next we can go on to

benefits

what is in it for you

one, it can reduce stress

if you think about it,

you have a project due

on friday

instead of waiting till the last minute

and working hours on hours trying to get this project done right before it's due.

Playing it out to where you're doing just a little bit each and every day.

This allows for better quality of work

because you're focusing on one little section

each day instead of just focusing on getting it done in the end.

And lastly

it allows for more self care if

you wanted to go out with your friends on friday night, you won't

instead you won't be um stressing about

getting this project done, You've already worked on it

four out of the five days and so on friday,

you just need to spend a little bit time finishing everything up

and then you have all the free time friday night to

go out with your friends or spend the weekend not worrying

about how you just rush through that project and what

grade or feedback you're going to get back on it.

So overall, if I would have went back

on my cleaning day,

two hours was a great time,

A great amount of time that I could have got my task done.

But

one, I didn't plan it out, I should have said,

Okay, I'm going to spend 30 minutes on

picking up my clothes

And then I'm going to spend 10 minutes vacuuming

five minutes making my bed,

You know 5-10 minutes dusting.

If I would have done that and actually stuck to it, I would have gotten done at

two hours,

but because I got distracted

and I didn't plan it out,

I spent five hours instead of two and I could have lost my own free time self care time

because of that.

So the next time that you have a big thing done,

or even small things like cleaning your house, playing them out

and reduce the distractions

and maybe even make smaller goals

so that

you are less stressed,

have less anxiety and you feel more accomplished at the end of the day.

Thank you.

TThe Importance of Time Management

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