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Project Management

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April Boyde

on 1 February 2013

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Transcript of Project Management

Cat Herding 101 Project Management Sketches ...managing and controlling the introduction of new initiatives or organizational changes. IT ALL STARTS WITH AN IDEA... Project Management techniques can be applied to both small and large scale projects. Small Projects Small projects can typically be completed solo or involve just a few team members.

These projects have limited planning, design, and development phases, and usually have low risk and visibility. Large Projects Large scale projects typically involve multiple stakeholders, have high visibility and risks, and require a great deal of planning. As the complexity increases, the number of details you have to monitor also increases. However, the fundamentals of managing a large project or small project from start to finish is usually very similar. Identification and justification Planning and Preparation Design and Control Development and Testing Project Close Communication and Support Training and Integration #5:

Most people believe project management is a software tool. #4

People don’t value the upfront investment of time. #3

You may have been burned in the past. #2

The organization is not committed. #1

Organizational leaders don’t know how to implement culture change. Getting Your Project Off to a Great Start Define your project and its scope.

Justify your project.

Secure funding for the project, if necessary.

Define the roles and responsibilities of key stakeholders.

State deliverables (what is this going to do?)

Give people the information they need to be productive and effective right from the start.

Answer the questions:

What? Why? Who? How? When? Identification and Justification Planning and Preparation
The Planning phase is a coherent, unified process used to prepare the project for development.

In this phase you should:

Detail tasks and whose responsibility they are

Set priorities and deadlines.

Identify risks, and plan for contingencies.

Detail control mechanisms that will alert you to difficulties in achieving the plan.
Small Scale Planning / Action Plans:

Step 1: Identify Tasks
(Brainstorm all of the tasks that you need to complete to accomplish your objective).

Step 2: Analyze and Delegate Tasks
(Are there any steps that you could drop, but still meet your objective? Which tasks could you delegate to someone else on your team?)

Step 3: Double-Check with SCHEMES
(Use the SCHEMES mnemonic to check that your plan is comprehensive.)

SCHEMES stands for:
Space - Cash - Helpers/People - Equipment - Materials -Expertise - Systems. Large scale planning / Using the "big guns"

Step 1: Analyze the need for Project Management tools or a dedicated project manager.

Step 2: Commit to a unified project management scheme.

Step 3: Ensure all project team members have access to (and are capable of utilizing) project management tools. Design and Control The design and control phase is where project scope is refined and solidified.

Hey, why don't we...

Who's project is this anyways?

Show me the money!

Is this really going to work?

Well I have good news.... Development and Testing Training and Integration Communication and Support Project Close The testing and development phase is when you compare the project’s current and forecast results with predetermined criteria.

Compare product to predefined needs

Conduct Beta testing

Identify and correct errors

Finalize changes
Most tasks completed in the Training and Integration phase should have been assigned in the Planning phase. These include:

Need: Is there a need for training?

Facilitator/Trainer: Who will conduct the training?

Cost: How much will the training cost?

Time frame: How long should the training be?

Trainees: Who is suitable to receive this training?

Completion: How do we assess student mastery?

But most importantly.....

How do we integrate the new product into our
organizational culture? The communication and support phase is key to
affecting cultural change and ensuring product success.

Employees must understand how to use the new product

Employees must believe the product/initiative will benefit them

Employees must be given opportunities to provide feedback regarding the product/initiative

The behaviors and attitudes towards a new product or initiative often reflect those exhibited
in the management team. Project close out should be anticipated and planned out as early as possible, even though is is the last major process of a projects life

Assessment and lessons learned

Review and Evaluation

Recognize and celebrate outstanding project work

Disburse or release project resources (staff, facilities, etc.)

Archive product records Why do projects fail??? What is a project?

Temporary work performed to produce a unique product or service

Projects have a start and end date www.wrike.com
-Project management doesn't apply to me because...

-There is no room for improvement in how I manage my projects.
-My project is too small to make an impact or need planning
-There's no risk in my project
-I'm the only one working on the project
-Utilizing project management principles is too time consuming “If you fail to plan, you plan to fail” Any dream, opportunity, or problem can become a project. Cut big things down to size Identify Goals and deadlines Eliminate or reduce errors Improve quality of deliverables Reduced costs and increased customer satisfaction Less this: More this: Regardless of size, all projects can (and do!) benefit from a formal, disciplined project management approach.
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