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How To Give an Effective Presentation

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Gabriel Rangel

on 29 June 2015

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Transcript of How To Give an Effective Presentation

photo credit Nasa / Goddard Space Flight Center / Reto Stöckli
How to give an effective presentation
Everything you need to know about PowerPoint
It's not a secret...
Learn from others
Things to keep in mind while at JPL
Up for a challenge?
...one last thing
...but don't do this
I typically give anywhere from
75 to 100 presentations a year
including technical and public directed talks

Yes I do prepare and always have them
ready to go few days before the talk
and make sure to
test
them on the
AV
at the presentation site

For public talks I make sure to
know
what is the technical knowledge of the expected
audience
and adjust the talk accordingly

Try to be
humerous and informative
by giving comparaison to familiar things such as I compare the accuracy of Curiosity landing to having golf ball going from LA to Scotland and go straight in the cup or compare the amount of the capsule energy when we arrived to mars to 18000 race cars
Hope this is helpful
be clear
- be able to explain what you are going to say to your mother
- dont use lots of complicated charts
- you dont need a logo on every chart, a big picture all by itself can be refreshing

stories are powerful
- use your own story
- or someone else's

Know your audience.
I always find out about who I'm presenting to. That matters because you can personalize the message more (makes it more impactful) and spend more or less time on certain topics.

Pretty pictures are good. bullet points and words are also important too because sometimes people will review your presentation afterwards and with JUST pretty pictures it's hard for them to understand the message

If it's a big presentation I would
always practice it out loud
with a timer before hand. Several times. The intro and the closing are the most important parts. Especially the closing.
Practice gives you confidence
which makes for better presentations.


A successful talk is a little miracle -
people see the world differently afterward.
Take an acting class

Use the voice memo app

Get to the good stuff first
1. I always start my presentation by drawing out a
storyboard
. Usually this looks like a google doc, which starts as just a paragraph about what I'm talking about. Then I take that paragraph, dissect it, chunk it out into major themes, and ultimately form a narrative slide by slide with key points (no more than one per slide).

2. Once I have the storyboard, I then put imagery to it. This helps me find just the right images per point I'm trying to make. Then I create the slides, one by one.

3. Ultimately, powerpoint is just a medium to hold my artwork that becomes the slides. I
rarely create anything in powerpoint itself
.

4. A great source for inspiration is noteandpoint.com. The best of the best online gets posted there.
Before you speak, take a deep breath. The audience has gathered to hear what you have to say, so take a moment to own the room, and start when you are ready.
· Avoid memorizing your speech word for word. It’s okay to have note cards--with bullet points--to guide your talk.
· Consider the six-by-six rule: no more than six lines per slide; no more than six words per line.
· Spend most of your effort on the conclusion. This is the last thing the audience hears, yet remembers the most.
... our idea
Checklist for how to make an effective presentation (July 2013)

Before the presentation
1.
Research your audience and make it interesting to them
2.
Decide and emphasize your key message(s). Use the rule of three’s and repeat
3.
Practice out loud with friends or alone. Remember that an audience of 10 = 1,000 = 10,000
4.
Know your material cold! Decide how you will speed it up / slow it down. Use graphs/pictures.
5. Seed a few questions with friends to get discussions going
6. Consider greeting the audience at the door
7. Research and mingle right before the presentation to get to know the audience’s interests
8. Prepare for the unexpected by being prepared

During the presentation
1.
Tell a story that edutains. Tell anecdotes throughout. Finish the story
2. Stay one level higher than the audience to not bore them. Focus on benefits and key take-aways
3. Team talks are good. Give credit to others by name when possible
4.
Start with a hook (movie, picture, quote, personal story, joke, fact). Repeat every 10 minutes
5. The slide titles should give the key take-away
6. Use movies, pictures, few words in big font. Use surprising numbers, statistics, images
7.
Be passionate, positive and excited. Speak loudly and vary your voice. Maintain eye contact
8. Use humor -- but appropriately and inline with your message
9.
Engage the audience by asking them questions (mini-survey) and tell everyone the results
10. Summarize, and then finish with larger implication. Ask for what you want and don’t go long.

After the presentation
1. Thank the audience for spending the time with you
2.
Re-emphasize your message(s)
3.
Invite questions
4.
Don’t spend the entire time answering the first question (the seeded question will help)
5. Ask for feedback in realtime (mini-survey)
6. Ask for what you want (call-to-action)
7. Let them know how to reach you
8. Let them know you’ll talk with anyone who is interested in the next break
9.
Follow up later if appropriate
10. Ask privately for feedback to learn for next time and make it a next time.

Please provide feedback to Tom.Soderstrom@jpl.nasa.gov Gabriel.Rangel@jpl.nasa.gov
Full transcript