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Toastmaster Meeting Roles and Responsibilities

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Lily Liu

on 15 September 2013

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Transcript of Toastmaster Meeting Roles and Responsibilities

Meeting Roles and Responsibilities
Speaking and Evaluating
Improve communication skills
and self confidence.
Wild Card
Mix it up!
Reviews (book, movie, series, song, album, sports)
Advice column
Problems and solutions
Award ceremony
Speaker expertise
Select a theme and inform the VPs of Education.
Arrive early and tweak agenda as needed.
Provide smooth transitions from one role to the next.
Email all speakers to obtain speech titles and remind them that they are speaking.
Arouse interest without giving away the speech.
Try to create questions based on the week's theme.
Do not repeat the previous week's ideas.
Keep questions short and simple.
Randomly call on people.
Prompt with questions if needed.
Test the audiences listening skills
Form 5-6 questions
Ask questions near the end of the meeting
Lights at appropriate timings
Note down timings of all speakers and evaluations
Report your findings at the end of the meeting
All speeches and evaluations; longest and shortest Table Topics
Word of the Day
Appropriate words!!
Print the word, it's definition, and pronunciation so everyone can easily refer to it during the meeting
If possible, know the origins of the word (French? Latin? etc)
Look out for filler words
Present your observations at the end of the meeting
Table Topic Speaker
Stay informed.
Expand your repository of topics.
Reflect on the week's theme.
Subjects being toasted to can be a person, idea, object, etc.
Keep the subject being toasted to short and simple.
Our Politeness Police
Observe meeting and members present
Look out for individual positive and negative actions
Present the award for the 'most polite member' at the end of the meeting
specific positive
general negative
Positive Examples:
Hand shakes
Negative Examples:
talking during a speech
Running the Show
Preparation + Confidence = Excellence.
"The mission of a Gavel Club is to provide a supportive and positive learning experience in which members are empowered to
develop communication and leadership skills
, resulting in
greater self-confidence and personal growth

Impromptu and Inspiration
Think quickly, inspire many.
Keep a notebook and whenever you find something inspiring or humorous, write it down. When you fill in for roles, use the book for ideas to inspire and be humorous.
General Evaluator
Look closely to how members behave, the timing and the over all meeting
Provide feedback on good and bad elements of the meeting
Make sure the meeting runs smoothly
Take Timer/Grammarian's report into consideration
Monitoring Our Improvement
Our vitamins for growth.
Complete CC Manual ASAP!
Pick a unique topic YOU are interested in
Parents, Siblings, MIRROR!
Pay attention to all evaluations
Remember feedback given
Improve for next time!
PAY ATTENTION to the speaker
Find specific examples of strengths and improvements
Encourage the speaker with positive elements of their presentation and speech
Suggest improvements for next time (max. 3)
by Lily Liu and Tejasvi Kamath, VPs of Education
A good response should be structured like a speech, with a beginning, middle, and end.

Acknowledge the Topicsmaster and the audience and repeat the question at the beginning and at the end.

In the body, support your original statement by giving examples.

For the conclusion, repeat the question, repeat your statement, and briefly restate your reasons.

Responding to Table Topics
Composing A Toast
A toast is a mini speech, complete with a beginning, middle, and end.

Capture the audience’s attention and state who or what is being toasted.

Mention reasons that make the person or thing worthy of toasting. To support your attributes, feel free to include anecdotes or quotes.

Say, “I ask you to please rise.” Pause and wait for everyone. Then, say, “Please join me in a toast to…”
Creating an Introduction
Introductions make a transition by directing the audience’s attention to the speaker, establish the appropriate mood and give authority to the speaker.

Grab the audience’s attention and explains the importance of the speaker’s subject.

Cover four aspects: why the subject was chosen, why the speaker is qualified to address it, why it’s of interest to the audience, and why this time is appropriate for discussion.

Create a smooth transition by turning the audience’s attention to the speaker and their speech by saying the name of the speaker and their speech title.
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