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THE STUDENTS' UNION SOCIETIES COMMITTEE INDUCTION 2017-2018

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The Student's Union

on 7 August 2017

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Transcript of THE STUDENTS' UNION SOCIETIES COMMITTEE INDUCTION 2017-2018


THE STUDENTS UNION SOCIETIES
COMMITTEE INDUCTION
2017-2018

Your Elected Officers
VP Socs & Comms


Olivia Evans
Tel: 0117 32 87568
Your
Support
Network

Socs & Comms
Officer

Eden Kindman
Opportunities
Manager
Kelly Howard

Kelly.Howard@uwe.ac.uk
Societies
Development
Coordinator
Ellie Sykes

Ellie.sykes@uwe.ac.uk
Academic
Societies
Coordinator
Helena Golunska

Helena.Golunska@uwe.ac.uk
Opportunities
Assistants
Georgia Williams
Rebecca Triplett
Hannah Kirk




T
R
I
P
S

- Trip Form :
http://www.thestudentsunion.co.uk/opportunities/howto/trip-form
How will we get there?
SU Minibus
SU People Carrier
Rental Vehicles (cars, vans, tows)
Driven Minibuses
Driven Coaches
Participants Lists

Policies
THE STUDENTS' UNION SOCIETIES
COMMITTEE INDUCTION
2017-2018
Your Roles
President
Vice
President
Treasurer
Participation
&
Equality
Officer
Equipment
&
Safety
Officer
Media
&
Publicity
Officer
Events
&
Fundraising
Officer
COMPULSORY
COMPULSORY IF YOUR ACTIVITY
REQUIRES EQUIPMENT
ADDITIONAL
RECOGNISED
POSITIONS
Finance
Invoices
Hold office for 2 semesters
Attend Development Meeting
Ensure Society is represented at Committees
Paid society membership

Income
Membership
Fees
Top Up
Funds
Budget
Allocations
RAG
(Raise & Give)
Donations
Sponsorship
Funds are allocated to
make up any deficit indicated
by your budget request
Not
automatically
granted
Must be justified
Must be spent during
the academic year
they are
requested
Trust Your
Committee
RESULT
Feedback
Monitor
Clear Task
Delegate
REMEMBER...
Your Society should be financially viable
and self sufficient.
Budget Allocations are for NEEDS rather
than WANTS
Spending your Money
Your committee must all be in agreement
Get your VP to authorise it
Place an order via the SU
or
Purchase the goods yourself
Payment Vouchers
Bank
Details
Amount
Spent
Fuel
Reclaim
Purchase Details
Remember to attach
your receipts
2 Committee
Member
signatures
It is your responsibility to ensure that your
activity is financially viable!
Trip forms must be submitted
at least 7 days in advance
Events

Democracy

SU Webpage

Policies

Freshers'
Fair 2017

Be Responsive

Be Considerate
Here to support rather than do
We need to support all our societies equally

Use the information & resources given to you
SU Address -
Who the
invoice is for
Invoice
number
Invoice
Date
Address - Who the
invoice is coming from
Products
Total Net
VAT amount
Invoice total
Payment
Terms
Links with
local businesses
Don't sign anything
without running it
by the SU
Beware of
contracts guaranteeing
certain requirements
Fundraising
League
Adopt A
Charity
more information:
rag@uwe.ac.uk
April - May
2017
Processed every Thursday... payment
by following Tuesday
Take into account: some goods may not be released until payment is recieved
n.b ALL committee members must
buy memberships
Things to
remember....
The SU does not sign out cash, everything must go through you society account
No external bank accounts
Ask us for a copy of you society report
whenever you need to
Get everything authorised to ensure payment
VAT is paid on all society income, with few exceptions
Give us as much notice as possible
All room bookings must go through the SU
Fill out the SU events booking form
For external speakers - a form must be submitted 2 weeks beforehand to be authorised
Why not plan a
sustainable fundraising
event?... one of the criteria
for the Society Awards
May seem far off... but early
planning is vital!
There are
financial
implications for the
SU if you do not turn
up once you have
booked a space
Best
opportunity
to gain
members

Society
Admin Tools

How to...
Edit your
webpage
See your paid members
Upload your
participants list
for trips
See your
society income
Publish your events
so they appear in
'whats on'
You will find everything you need on this page!
Book onto
MIDAS
courses
Book onto
First Aid
courses
Payment vouchers
External speaker form
Equipment inventory
Driver registration
Risk Assessment
Officers
Student Council
Student Ideas
AGM
Student Reps
Students
Committees
Student Execs
YOU can make change!
YOUR Ideas
Its YOUR Students Union
Its YOUR choice
UWE and the SU take a ZERO TOLERANCE approach to sexual and domestic violence, abuse & harassment
Any incidents should not be left unchallenged
Students who commit these acts face disciplinary action as outlined in the Student Council & Discipline Code
No language or behaviour that leaves students feeling harassed, bullied or discriminated against
SAFEGUARDING

Taking action to promote the welfare of children and protect them from harm
There are additional responsibilities where your extra curricular activities have members | attendees who are at UWE and are under the age of 18
Teaching Individuals Gender Equality & Respect
- ' A legal and social obligation to ensure the safety & well-being of others'

- All committee members fall under this obligation in relation to your members

- 'Imposed on an individual requiring them to provide a standard of reasonable care during an activity that could foreseeably harm others'

- It is important that you understand your increased responsibilities as group leaders
* you can carry
out training to
drive these

If things do go wrong...

Most Importantly...
- Please ensure you are aware of the
emergency procedure just in case things
go wrong: https://www.thestudentsunion.co.uk/opportunities/howto/trip-form/emergency/
- Make sure to report any incidents
Accidents
Incidents
Injuries
Damage to Vehicles
Damage to Equipment
Not all students drink alcohol!

Don't apply peer pressure to drink alcohol

Organise socials that will appeal to those who don't drink

Do not permit drinking in vehicles

Adhere to initiations & alcohol policy



Shea Jones
Own vehicle


Your
Society Report
Your society
Monthly
figures
Yearly
figures
Total surplus/
(deficit)
Expenditure
Income
Month of
the financial year
1 = August

Tickets!
We can add tickets to your webpage
for any event or product!
The money will go directly into your society account
Let us know whenever
you would like a ticket
put up!

Creating positive masculinity in University
Encouraging students to be active bystanders - calling out inappropriate behaviour
Tackling negative 'Lad culture'
Feeling confident to report sexual harassment & assault
This is an issue amongst all genders

suopportunities@uwe.ac.uk

Societies
Awards

Would you like to be this years Society of the Year??
Held every year
Your society can be working towards these
awards throughout the year
Find the criteria here:
https://www.thestudentsunion.co.uk/opportunities/societies/ball/
There is no need to fill in a trip form
for local activities in Bristol

https://www.thestudentsunion.co.uk/opportunities/societies/societiescommitteeinduction/
- All trips must have at least two First Aid trained members

- If you are using a rental vehicle, there must be two trained drivers

- If you have own drivers who intend on claiming back fuel, they must be registered.

Drinking in any vehicle (even if you are not driving) is illegal. Disciplinary action will be take if you do not adhere to this policy
Complete your risk assessment
n.b. receipts required for all fuel reclaim
click the link
for a quiz
Full transcript