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Celebrate the Children
Transcript of Celebrate the Children
Rent room for 5 hours
5:00pm/ Volunteers arrive
Participants set up tables
Rex rehearses speech
6:00pm/ Guests arrive
Browse through all the tables
Vote on tables
6:45-6:55pm/ Guests find their seats
7:00pm/ Rex gives speech
7:35pm/ Dinner is served (slide show going on)
8:15-8:30pm/ After dinner is cleaned up and desert is already served, announce the contest winners
8:45-9:00pm/ Thank you for coming and donating to the organization & audience leaves
9:00-10:00pm/ Disassemble holiday tables & cleanup
Non profit organization
Dedicated to protecting, respecting, and healing the children of abuse and neglect
USF Child Protection Team
Safety at the venue and emergency response plans:
Marriott staff trained
Proper food handling and spill cleanup:
Marriott staff is trained
Technological difficulties and stage safety:
guest speaker will have a run through at 5:00pm
Guests tripping up or down the stage while retrieving prizes:
volunteer worker in front of the stage (on the ground) to deliver prizes
Decline in disposable income:
adjust ticket prices
Volunteers committed & unique event
Coordinating schedules for meetings & lack of experience in event planning
Raise awareness & gain long-term donors
Poor reception of concept & not having enough people to decorate tables
Participants can either "purchase" a table or seat
Includes dinner, speaker, and prizes
Gives participants chance to get inspiration for holidays
Mary Lee's House
The Tampa Marriott Westshore Ballroom
Ballroom can be sized specifically for event
Located in well known area
Plenty of parking
Includes necessary features (See "Staging")
Marriott includes set-up in fees
Audience will be comfortable
Compatible with theme
Set menu with table service
Copyrights: Idlewild Special Events Ministry; Nancy Reed
Unique dinning & learning experience
Opportunity to meet others
Show off decorating skills
Get holiday inspiration
Help within the community
November 7, 2015
Federal Equal Employment Opportunity Law
Keep record of expenses & revenue
Properly donating funds
open seating at assigned tables
Guests will find this information on the website
Mary Lee's and Children's Advocacy Center wish list items.
Mary Lee's children will be participating in holiday spirit by creating Christmas ornaments that will be sold at the dinner party for $2.
350 People & 35 Tables
Marriott, Mary Lee's House, & Gift Card Donors
To raise awareness of what Mary Lee’s House does for victims of child abuse and to create a holiday and birthday celebration fund for the children; while coming together in a social environment to showcase participants' decorating skills.
We hope to fill every seat at every table to bring in as much money to donate as possible. We hope our audience leaves our event with more awareness on the subject of child abuse and services provided by Mary Lee’s House; while also benefiting from new holiday decorating inspirations.
But what's the
Money Raised (Revenue)
Awareness Raised (Survey)
Check out our website!
How does the
of holiday tables tie into what Mary Lee's House does?
This event welcomes all guests of all ages. We'll get to the target audience a little bit later!
You're probably thinking, "Is this a good idea?" and "Will this attract an audience?"
Volunteers from Mary Lee's
Guest speaker: Rex Farrior III Chairman, Mary Lee's House Board
Operations & Logistics
Safety & Security
Walkie talkies are used by the Marriott staff members
Cell phones will be used by our team members
Ensure full battery/chargers
We will use the Marriott’s approved emergency exit plan
We will go over it with volunteers during meeting
Ensure exit signs are visible during event
Monitoring, Control, & Evaluation
How will we evaluate our event?
Email - link to post-event survey
Age range, gender, how they heard about the event, etc.
What approaches did we utilize?
We used the book as a resource
Google Docs & Prezi
Met up, Delegated, Met up
The Financial Management section helps to prove these components.
Volunteers given objective and general outline of event
Meeting one week prior to event
Educate staff on how to answer guests' questions
Brief staff before event to let them know if any details have changes
Performance standards: amount of money, wish list items, & survey
We will show you how this event is financially viable in the Financial Management section
Wish list items collected
Print Sample: craft stores and community centers
Social Media: Facebook, Twitter, & Instagram
Advertising on New Magic 94.9
Kareem's compassionate values and family spirit attitude was extremely useful and pleasant to work with. Victoria's optimism and detailed approach was a huge credit towards this project and its beauty. Sarah's enthusiasm and unstructured approach was a great help with thinking outside of the box. Together we each brought something to the table, and were able to work and communicate well in order to come up with this fun, creative event.