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A way to plan if you are bad at planning

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Anand Inamdar

on 12 October 2017

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Transcript of A way to plan if you are bad at planning

One of the biggest strengths of leaders is their ability to prioritize their tasks. These people are pretty good at coming up with ideas for the future and developing plans to achieve those things. It is this planning and eventual implementation that makes them successful. The others, however get stuck with the planning process itself.

It is a more common phenomenon that most realize. Individuals estimate that a certain project will be completed in X number of days but in reality it goes way beyond this estimation. Subsequently they end up exceeding that deadline by a couple of days. While the task may have been completed, the delay can cause many problems. It is not that they deliberately procrastinated or weren't skilled enough. The reason could be as simple as their lack of planning skills.

Non-existent planning skills?
Here are some steps you can take to improve your planning and time management skills
All-or-Nothing Thinking can wreak havoc on personal growth work and on attempts to shift old thought patterns

View learning as a process where improvement counts and every day matters

Build your resilience because you won’t beat yourself up as much when you deviate from your plan

You will find it easier to get back on track.
Always aiming for 100%
Lack of organizational skills

Insufficient information of variables involved

Lack of focus and resources

Overestimation and under-delivery

Not willing to follow through

Reasons of incorrect planning
Carry out an assessment of your existing strengths and weaknesses using a SWOT analysis for example

Gain clarity on why you excel in some tasks while completely avoid other types of tasks

Leverage your strengths to change your habit of procrastination and tackle these other tasks
Analyze your strengths and weaknesses
Accept the difficulty
Don’t get upset when things that appear easy are actually much harder to achieve

Also do not believe that task may be more difficult than it already is

Understand that challenge is part of the process

Accept the limits of reality in terms of how many activities can fit in a day

Getting rid of those feelings help you develop more confidence and clarity on how to structure your time well.
We get distracted while trying to work on big tasks is because they're so big

Break your big projects into smaller bite-able chunks

You will find it easy to start working on the easiest of these chunks first.

Once you gain momentum after finishing a couple of these small wins, you will develop the confidence to take on bigger tasks
Break big tasks into smaller chunks
Believe that these skills will not come to overnight

Instead of getting frustrated when you make mistakes, develop self-compassion

Upon getting distracted, get your focus back on the task at hand

Be flexible and adjust your plan as per the situation’s demand

Keep trying
Ask for advice from people who have exceptional planning and organizational skills

Seek solutions from them for problems usually leave you flustered and overwhelmed

Slowly build your skills and avoid trying to become an expert in that area in a short span of time, as that rarely works out right
Borrow ideas from experts
Do not force yourself to mimic processes that worked well for others. Find some that are more suited for your skills and capabilities

If you tend to have a strong tendency toward visuals, find a way to organize that takes that preference into account such as sticky notes, whiteboards or mindmaps

There is no wrong way to plan. Experiment until you find the right fit.
Find systems that work
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