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Creative Team Process

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by

Trav McAvaddy

on 24 March 2015

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Transcript of Creative Team Process

AIDM UPDATES & UPGRADES
-
April King
WEBSITE
DOCUMENTS
RESTOCK ORDERS
GUEST SPEAKERS
ADMISSIONS TEAM -
Miranda G
START DATES
ORIENTATION DATES
ADMISSIONS EVENT DATES
NEW MATERIALS
AIDM EVENTS & FRONT OF HOUSE
-
Es Fisher
SPECIAL EVENT DATES
COMMUNITY INVOLVEMENT
PRODUCT & SERVICE PROMOS
ALUMNI -
Jessica Timmons
CON-ED DATES
ALUMNI RESOURCES
FOCUS GROUPS
AIDM MISC. -
April King
BUILDING AESTHETICS
MISC. BRANDING MATERIALS
PHOTO & VIDEO SHOOTS
SC CREATIVE NEEDS (outward facing)
-
Al Cowling & SC Management
WEBSITE UPDATES/UPGRADES
RESTOCK ITEMS
EVENTS
PRODUCT & SERVICES PROMOS
COMMUNITY INVOLVEMENT
SC MISC. (internal facing)
-
Al Cowling
BUILDING AESTHETICS
MISC. BRANDING MATERIALS
PHOTO & VIDEO SHOOTS
CREATIVE TEAM VIEW
Each project is entered into the calendar with a collateral due date, and a running promotional date (where applicable). Our team will add additional projects to the appropriate calendars, as well.

Our production schedule is built off of these calendars, which are visible to all management.
CREATING A BETTER PROCESS
STEP 1
Create department-specific Google Calendars that are shared with the following:
CREATIVE TEAM
DOUG, APRIL & AL
SERENITY MANAGEMENT
MIRANDA & ANGELA
ESMERELDA
JESSICA TIMMONS
EACH CALENDAR WILL CONTAIN IMPORTANT DATES & PRODUCTION REQUESTS FROM THE VARIOUS DEPARTMENTS OF VP GROUP.
STEP 2
Consistant meetings
EVERY MONDAY - Creative Team meets to discuss project staus & plan production for upcoming projects
EVERY TUESDAY - Ron & Bob meet with April & Al to discuss project updates, current workload for the next 2 weeks, new project requests (adding new items to the calendar right then), and sending a follow-up email after the meeting with bullets from discussion.
ONCE PER MONTH - Meet with AIDM admissions, events, and alumni team
ONCE PER MONTH - Meet with SC Management team
STEP 3
Workload defined by calendars
Creative Team will determine all daily/weekly/monthly production schedules by the calendars
New requests should only be made once per week at the scheduled meetings, so that they can be fit into the existing production calendars. Fire drill projects should only be made if absolutely necessary.
TRANSPARENCY- All management can toggle the calendars on to see what the production workload is for the Creative Team
VIDEO & PHOTO PRODUCTION
-
Trav
PHOTOSHOOTS
VIDEO SHOOTS
COMPETITION DATES
CREATIVE TEAM CONSISTANT DATES
- Ron & Bob
MEETINGS
ERRANDS
MEASUREMENT MONDAYS
FREQUENT UPDATES
Full transcript