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Project Management and Setting Goals

Some ideas for project management to help keep you on track, on time, and produce high quality work
by

Wesley Hancock

on 9 January 2014

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Transcript of Project Management and Setting Goals

Some ideas for getting your work done on time, staying on task, and assuring the best quality possible. Project Management/ Organization The best thing you can do for yourself is to stay organized. Be Organized! When you start on a project, the first thing you need to do is plan it out. Begin by getting a general idea of what the project will be. Mind maps can be a huge benefit for you to get started on your project. Check out Mindjet connect. It will sync via the cloud with your mobile device. Just download Mindjet on your mobile; for browser use, visit: vision.Mindjet.com This is the Mind Map I created before starting on this presentation. A couple hours of planning goes a long way! Some Mind Mapping tips:
Let the ideas flow (don't think too hard on one thing)
Don't delete anything, just build off of everything
There's no limit to the amount of detail you can go into. Even if you don't think you'll use it, write it down because it can spark other ideas. Mind Mapping One method I like very much for planning a project is through something called a Gantt Chart. Once you have your ideas solidly worked out, you can start planning out how you will accomplish your tasks. A Gantt chart is a way to schedule out your project and keep on task. You can input the particulars of the task, give a time period for completion, and track your progress. A free version of this software is available, and allows you to schedule and plan a full project. Project Schedule on Android This is just a quick demo Gantt chart I constructed for a PCC 1 project. The software can be pretty complex, but allows an amazing level of control in scheduling yourself. It's great for freelance as well, as it will help you bill out your clients! One of the better tutorials for creating a Gantt chart in Excel. All credit to original uploader, who made this video as a free tutorial for public access Creating a Gantt chart in Google Docs. Provided by Viewpath software, a free gadget for Google Docs! Your "Must Haves" will be tackled first, and once those are completed, you can attempt to tackle some of your "Wish List" items.
Consult your art director for guidance on which items should be on which list Create two sub-lists once your idea is solid. "Must Have" items and "Wish List" items. Before beginning any project, read all given directions and documentation. If anything is not clear, ask your art director or manager! READ THE DIRECTIONS!! Along with planning out on a Gantt chart, you can create spreadsheets to track progress on a certain asset. Asset Management The benefit of a spreadsheet is that it allows you to track multiple pieces of a project at the same time. They don't necessarily have to be on a particular timeline either.
Google Docs, with it's shareable sheets, is ideal for a team project environment. It's also very useful for individual projects. An example asset tracking sheet I created to track some game art assets for a project Using Google Docs, you are able to share your document with other users, access it on your mobile device, and always have it accessible since it's stored on their cloud servers. This type of asset tracking is very effective for asset completion, but not as effective as a Gantt chart for keeping projects on time. Using both together will give you a complete guideline for your project! Essential to taking control of your work day and getting the most out of your time. Time Tracking Paymo.biz (also has project tracking features. Free site)
Rescue Time (Free site. I am using it to track creation of this project.)
Google Time Tracker
Time Edition Android free app. Clock in and out of activities. This one is great for freelance, as it counts by the minute and will auto compute your invoice for you! Small snippet from Rescue Time dashboard. It's an AMAZING tool. Getting links for the youtube videos in this presentation Working on the presentation Your productivity. There's no denying the data. Paymo and the Paymo widget. Great, detailed time tracking as well! This presentation. Just a quick snippet to produce the screen capture. Visit paymo.biz to register. Account access is free. They also offer Android and iOS apps for free! Use of calendars, lists, and task trackers to stay organized Staying Organized Google Calendar: Extremely useful for staying on top of due dates, meeting and schedules. Syncs to your mobile device!
All cell phones have task lists, I use mine constantly.
Check out Google tasks as well! My Google Calendar It syncs everything to my cellphone so I don't miss any meetings or due dates! Google Calendar syncs to phone calendar!
Task list on phone keeps you on track! Before getting going on your work, some organizational tips to keep in mind: Now that you're organized, time to get to work! Expect setbacks and plan for them
Take how long you think your project will take, and double it!
Write it down!
When you have a meeting, or a critique, write down your art directors instructions.
You can also do an audio recording, or even a video recording. Whatever works best for you!
LISTS!
Things to get done. We've introduced MANY different ways to keep track of what you need to do! Using the techniques displayed in this presentation, you should have a plethora of tools available to help you keep organized and manage your workflow! Keep working, keep moving forward, and keep
organized! Use your calendar! And look at our calendars! Be prepared for critiques! Have your peers review your work before your critiques
Get everything rendered and ready to go prior to meeting with your art director
More time for critiques
Professionalism
Have your assets open, and ready to review
Use your organizational and management skills to get everything ready to go!
Full transcript