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Project Planning (PP)

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Juan Pablo Restrepo

on 14 January 2014

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Transcript of Project Planning (PP)

Why to use PP?
PP components and examples
Process area

A cluster of related practices in an area that, when
implemented collectively, satisfies a set of goals considered
important for making improvement in that area.
Project Planning (PP)
One of the keys to manage a project

Basis for performing and controlling a project

Why a project planning ?
Increase quality and productivity

Help convincing to get resources

that define project activities

Requirements Development (RD)
Technical Solution (TS)
Measurement and Analysis (MA)
Requirements Management (REQM)
Risk Management (RSKM)
Related Process Areas
Project Planning:
Specific Goals (SG) and Specific Practices (SP)
SG 1 Establish Estimates
SP 1.1Estimate the Scope of the Project
SP 1.2Establish Estimates of Work Product and Task Attributes
SP 1.3Define Project Life Cycle
SP 1.4Determine Estimates of Effort and Cost
SG 2 Develop a Project Plan
SP 2.1Establish the Budget and Schedule
SP 2.2Identify Project Risks
SP 2.3Plan for Data Management
SP 2.4Plan for Project Resources
SP 2.5Plan for Needed Knowledge and Skills
SP 2.6Plan Stakeholder Involvement
SP 2.7Establish the Project Plan
SG 3 Obtain Commitment to the Plan
SP 3.1Review Plans that Affect the Project
SP 3.2Reconcile Work and Resource Levels
SP 3.3Obtain Plan Commitment
Before the project
During the project
Requirements to be fulfilled
Resources needed
Tasks to perform
Schedule ...

Establish estimates of project planning parameters

For each item, estimate :
- Resources needed
- Tasks (including knowledge acquisition, verification ... )
- Responsabilities
- Schedule (details ++)...
List products / components to acquire and those to be reused
a) Decompose the project into smaller items (Work Breakdown Structure WBS)
How to estimate work / cost / schedule ?
Historical data

Number and complexity of requirements
Volume of data
Number of pages
Number of database tables
Geographic dispersal of project members
Experience of project participants
How agreeable or difficult the costumer is
b) Define project lifecycle phases
Requirement analysis

Develop a project plan

Document used to manage and control the execution of the project
It contains :
Project requirements
Phases of the project lifecycle
Budget and schedule

Based on the estimates
- The plan must be adapted to the budget and to the time allowed : Replan if it is necessary.
- Identify milestones = pre-planned events or points in time.
- Identify schedule hyphotesis (Hyphotesis about the duration of certain activities.)
Identify risks
Identification of potential issues, threats, vulnerabilities that could negatively affect work effort and plans
If no unprecedented work : more risks
Plan data management
Documentation about :
- What Data the project should collect, distribute, deliver and archive.
- How and when it should do this.
- Who would be able to access it.
- How data will be stored (Privacy, security)
- Give access to those who need it
- +/- Version control of the documents

Project resources
Resources (equipment, materials, ...) and quantities needed according to initial estimate
even : Mechanisms for communication costumers, project staff, users ; electricity ; transport...
Staffing requirements
Consider knowledge and skills required for each position
Training staff and acquiring knowledge from outside sources ( inhouse / external training / new hires)
Plan the involvement of each staff member
Degree of interactions for project activities

Website exemple
Project Planning

Domaine name

Interaction website

Ways of building it

Publish your website

Promote your website
Find a webhosting provider
Find out what other users think
Register a website
Templates plateforme
Page by page
Search the tools to do it
Uploading to the webhosting
Get a URL that people can find
How to buy a domain name
How to register a website
Search the tools to do it
Uploading to the webhosting
Elements : Generic goals, generic practises, specific goals and specific practises.
Thanks for your attention !
GG 1 Achieve Specific Goals
1 Generic practises

GG 2 Institutionalize a Managed Process
8 Generic practises

GG 3 Institutionalize a Defined Process
2 Generic practises

GG 4 Institutionalize a Quantitatively Managed Process
2 Generic practises

GG 5 Institutionalize an Optimizing Process
2 Generic practises
Project Planning:
Generic Goals (GG) and Generic Practices (GP)
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