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Ulstein: The Big Picture

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on 16 September 2015

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Transcript of Ulstein: The Big Picture

The Big Picture
Business intelligence
Sharepoint
Enterprise
Portal

Legacy
Data

Reporting data
Light
functions
Document tags
& Documents
Reporting data
DNV
Synergi

Tempus
Visma
Payroll

Dossier
Ulstein
Competence

Primavera
Cad Tools
Dynamics AX
Development
Documents
Reporting data
Documents
Customizations per category
Customization complexity
- Data Entered Once, more than average number of integrations
- A goal to eliminate customizations as Ulstein learns AX 2012 processes better

Legacy data is
restructured and put
into a database
connected to reports via
Business intelligence
Ulstein Processes
Flow of a Project
Engineering
Opportunity

Project quotation
calculation
Projects
Purchase
Production
Request for
Quotation
Master Plan
Stock
/Warehouse
Finance
Human Relations
General
Journals
Budgeting
Intercompany
Vouchers
Fixed
Assets
Accounts
Receiveable
Accounts
Payable
New
Employee
Lay off
Employee
Move
Employee
Handle
Competency
Item
Requirement
Invoicing
Monthly
Accruals
WBS
Hour
Registry
Claim
Handling
Forecasting
Warranty
Service
Item Journal
Creating Opportunities
Connecting the opportunity to a sales process
- Maintain probability for realization of opportunity
- Maintain estimated revenue
- Maintain contacts and documents
- Maintain status of the opportunity
- Create a hierarchy of tasks
- Plan tasks with when they will be started, and responsibility
- Can integrate to outlook
- Can controll status of the opportunity
Calculating the project using quotation WBS
- Copy baseline WBS from previous quotations or projects
- Connect cost, hours, and income to activities
- Attach activities to properties
- Connect documents to calculations
- Plan activities with start/stop dates
From Quotation
To Project
- Activities with estimates and dates
- Quotation/sales forecast
- Documents connected to estimates
Hierarchy of Projects
Containing hierarchy of activities
- Each ship is one project
- Projects are connected to report sortings
- Sub-projects that handle the different phases of the project
Connected to object register
Different types of object can have a predefined set of properties
History table showing how attributes have changed over an objects lifetime
- Hours entered and approved in tempus
- Hours entered directly in Ax potentially in a later phase
Planning what items are needed when
- Replaces the component list
-- Can be copied from previous projects
- Connect to activities/Batch to inherit requested receipt date
- Provides the basis for purchases or master planning
Connected to a set of properties
- Items can be configured with an unlimited set of properties.
- Different items (components) can have different properties
Unique activity numbers connected to generic hierarchies for reporting and follow up
- SFI
- Phase
- Location
- Dicipline (department)
- Zone
- Other..
Activities is connected to property at lowest level but can be reported in a hierarchy
Item Requirement
to
CAD
For UVE/UDS Items/Objects with all their properties are transferred to the CAD system
- Connected to item requirements lines or directly linked to project
- Can be linked to currency hedging contracts
- Approval for purchases over a certain amount
Many processes handled by mobile devices
Simple HTML forms
Displayed on PDA with barcode scanner
Simple
Fast
Correct
Mass updates handled in the full client
Receiving multiple lines and inputting warehouse/location
- Gets IB from project quotation
- Sets a base line
- Has a running forecast per month
- Is done in the WBS form
- One Forecast version saved every month

- ID per change to bundle what effect a change can have
- Can be copied between projects
- Changes in location of work (in house external) is handled using activity properties
Is handled as part of the project structure
- Service projects across ship projects can be reported on using report sorting
- Items and hours can be invoiced as T&M or via fixed price
- Can have their own WBS unlike the main project WBS
- Projects are evaluated per month to set a percentage of completion
- This sets what amount of income should be entered at any given period
Document handling
- Fixed price project invoiced using milestones
-- Can be connected to currency hedging deals
- Also some T&M invoicing
Top 10 Development tasks
Ulstein Processes and Ax Modules are not 1-1
Business intelligence
- Enables combining data from old systems and new systems
- Enables users to make their own reports
- Enables quicker reports by pre processing data
- Enables using properties on data to see them from different angles
Report
Examples
SFI and Projects
By department hierarchy
and location
Good reports is all about having the correct set of
properties attached to data
Evaluating forecast changes over time
Showing how forecast has changed over time and how actuals have given a higher completion
- Projects
- Activities
- Remaining hours
Project planning tool used to handle drawings, documents and progress
Hour registry. Stamp in/out hour approval
From Ax
- Projects
- Activities
To Ax
- Approved hours per project/activity
From Ax
- Employees
To Ax
- Payroll vouchers
Employee lifecycle tool
Handles competency, employment talks etc via a portal
From Ax
- Employees with base data
Two variations
UPC Variation
- Integrates to the item/BOM register making BOM

UVE/UDS variation
- Gets items with properties from the item requirement connected to a project
Project planning tool
- Has a potential to be replaced by Ax during the implementation project

From/to Ax
- Projects and activities with dates and estimates
One place for all documents
Documents tagged with properties to enable seeing a document from different angles
- One place combining everything a role needs
- Merging data from BI, Document handling and AX
- Provides a workspace for light ERP functions
- Is a project dependant on finished Ax, BI and sharepoint projects
Invoice handling handled trough vendor invoice workflow
- Readsoft line matching
- Potential to still use Medius
- Possibility to enter vouchers spanning multiple legal entities from one company
- Automatically posts the debt towards intercompany companies
- Is very dependant on numbers from forecasting on projects
- Will use project as a dimension as well as a sub ledger
Begynne med
Fortsette med
Slutte med
Retrospective
Full transcript