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Participatory Science policy integration

A short description of the application of the concept of search conferences to science and policy integration

Jean-Paul Vanderlinden

on 10 September 2012

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Transcript of Participatory Science policy integration

Paticipatory science and policy integration Search conferences adapted to Science and Policy integration Participatory action research Deliberative approaches Search conferences Preparing the conference The conference process The general idea:
Search Conference where originally used as a powerful collaborative planning process. It has been used by companies and organizations around the world to create desirable futures. It works by creating a participative community that works together to reach common ground. Within the context of science and policy integration it has been adapted to allow for the development of a dialogue between scientists and policy makers. For the purpose of science policy integration this method can be used to:
Share recent results with stakeholder
Root a swot-based foresight exercise into these results
Develop shared meaning between scientists and stakeholders General characteristics
You need stuff to present
You need ex ante interest for the results
Max 30 participants
One day minimum
Need a room that allows for small group break out session
Need 1 facilitator per 5-6 participants 1 Scientists present their results/knowledge base to an audience of stakeholders 2 hours max
6 presentations max
Audience is awake! You need: Well prepared presenters/scientists
You know them, you have met them, you have explained to them the process they will be involved in.
They know you, they understand why you are on board, they feel that you understand what they are doing
You have prepared standardized presentation that explicitly push them into talking about
Their results
Associated uncertainties
Their methods
The weak points of what they are doing
Their idea as to why what they do should matter
Their interaction with the civil societies and their colleagues An audience that can follow and that feels desired
You have provided to them a clear explanation of why their participation counts
You have provided to them a clear explanation of what is expected from them
Their question, oral or written are welcome
All this and more included in a nominal participant workbook Beware! Knowing who is there is crucial, no room for sloppiness Preparing quality and well explained material is critical Keeping proactively track of time and content calls for concentration - this is NOT a break for the organizer 2 3 hours
1 break
Everyone is working Focused facilitated small group work, small groups blend participants, presenters and organizers You need: Facilitators that are trained
They need to be able to juggle with
Making sure that the discussion are focused
Making sure that each and every participant is able to express his or her opinion
Taking some notes
Checking the recorder when one is used
They should not
orient the process
loose track of time
alienate participants from the process A chair, note taker and reporter per table, it may, but does not have to, be a facilitator Well identified issues to be discussed
Using a swot structure may be of some help 3 While participatory action research is often seen as one of the most potent science-society integration tool, it may not be the mos adequate science-POLICY integration tool when resources are scarce. This option will not be further discussed here Deliberative approaches should always be used for science policy integration within a decision making framework. Yet science and policy integration must occur at other stages of the policy process. We will therefore not dwell on this here. A personal brochure for their presence
Our attention for their importance
A rich conference for their participation The talent of our scientists
The enthusiasm and interaction of the participants
The feedback of the audiences We offer: We need: Our job: Comprehending this project
Preparing the visual materials for the conference
Identifying the key actors for speech and their relation
Guiding the process of conference 2 hours max
Short summary
Discussion Short summary will be based on the small groups' works, discussion is necessary Question?
Good idea for us?

contact us:
co2-megaparis@reflexivescience.org You need: Summarize your small group work
Your theme of small group work will be one of them:
Your global comprehension of project after the conference
What do you think of the others' relative works
Limit of your method used in your work
What will you improve for your work after the conference

Prepare your questions to ask and to discuss Summary should be short and no repeated
Feedback of audience is important
Participation of political and social actors during the discussion is very important Beware!
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