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Bill Hagenon 7 January 2011
Transcript of eCF Tutorial
into all of IEEE's electronic manuscript submission systems What Exactly is the eCF? The eCF is
It is NOT a click-through license. e The IEEE eCF is Born The eCF was introduced to authors
in May 2004. Since its inception The eCF has not only effectively transferred
IP ownership rights to IEEE It has also saved significant
amounts of time and effort For IEEE authors,
and publishing staff. Problem | Solution Solution: U.S. Congress passes the
E-Sign Act of 2000. U.S. Federal Legislation The IEEE
Electronic Copyright Form That uses digital signatures Problem: Despite great strides in the development of
digital publishing technology in the late 1990's,
publishers had to continue using a paper copyright transfer form because federal law required a "handwritten" signature. On June 30 2000, the U.S. Congress
enacted the Electronic Signatures and
Global and National Commerce Act.
The E-Sign Act Interactive
A fully digital version of
the IEEE Copyright Form The E-Sign Act gives digital signatures
the same legal force as
signatures written in ink. By making electronic signatures legally
binding, this legislation has enabled
consumers, enterprises, and
government organizations to engage
in processes that had required
handwritten signatures. Basic Legal Concepts An electronic signature must meet any challenge to its
authenticity by adopting
reliable technology. The intent of the parties must be clear
from the signed writing. The law does not endorse or require
the use of any particular technique,
processs, or type of signature. Records and signatures must be retained
and accurately reproduced for later reference by all parties. Basic System Requirements Three areas were identified
as essential to the successful
development of an eCF system: 1. Authentication 2. Access 3. Archiving A high level of authentication through the use of passwords, digital certificates, etc., ensures that an e-signature will be less subject to hacking or dispute. But a high level of security and assurance
places a burden on the user and is costly. IEEE decided mid-level authentication
is appropriate for transferring copyright. On the other hand, email submissions and confirmations may not
provide enough assurance of
an author’s identity and intent. The eCF Database stores the metadata from all submitted eCFs, and from which the eCF Admin Tool pulls the corresponding data associated with the .pdf documents.
Upon submitting a signed eCF,
each IEEE author immediately receives a confirmation email with a .pdf
of the fully executed form attached. An exact copy of the .pdf is also added to the eCF Repository, where it can be accessed any time via the eCF Admin Tool. Electronic records and signatures
may be denied validity if... “not in a form that is capable of being retained and accurately reproduced for later reference by all parties or persons who are entitled to retain the contract or other record.” (Section 101(e)) The IEEE eCF System consists of a long-term and robust Database/Repository. The eCF Encourages Compliance Prior to the release of the eCF, the average annual increase in total forms was 4.5%. But after the release of the eCF,
the average increase in total forms jumped to 10% per year. This suggests that the eCF is not just replacing the paper form, but is also encouraging authors to comply with IEEE’s copyright transfer requirement. IEEE Copyright Form Submissions
2002-2010 Prior to the eCF, the annual increase in paper
copyright form submissions was about 4.5% The eCF is introduced in May 2004.
Decrease in paper forms seen by end of year. eCF and paper form submissions are nearly equal by 2006. eCF submissions double,
with only a small drop in paper forms, suggesting the eCF is
not only replacing the paper copyright form
but is also encouraging author compliance. Overall use of the eCF by IEEE conferences increased by over 300%, from 189 in 2007
to 773 conferences in 2009. Projections for 2010 are for
continued eCF growth (25%)
and modest reduction in paper (16%). Questions? Comments?
Bill Hagen, Manager
IEEE Intellectual Property Rights
firstname.lastname@example.org Contributions by
Tony Ven Graitis
gratefully acknowledged 2001
2003 2004 2005 2009 2010 1999 IEEE begins accepting electronic
manuscript submissions via
Manuscript Central E-Sign Act passed by U.S. Congress 24 IEEE Journals using
Manuscript Central 65 IEEE Journals using
Manuscript Central IEEE implements the eCF electronic forms collected electronic forms projected eCF Timeline 20K +204K 2000
electronic forms collected +140K