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Implementation of the E-File

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Tatjana Matjas

on 2 June 2015

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Transcript of Implementation of the E-File

Short Background
Before the E-File
Background & Dates
Working Groups
System Implementation
Initial Analysis
Gathered Data
Legislation
Strategic Analysis
Components
Technical Analysis
Implementation
Strategical Analysis
Initial Analysis
Business Rules & Planning
Gathered Data
Legislation
Technical Analysis
Implementation
Process Modeling
Programming
Testing
Criminal & Misdemeanor Proceedings
Civil & Administrative Proceedings
Statistics
Legislation
Types of Data
data on decision / document
punishments & sanctions
data on act / episode
data on state's claim
matter & proceeding
data on expenditure
geographical data
legal provisions
data on object
personal data
Business Rules & Planning
Range & Amount of Services
Types of Services
Project Phases
Time & Deadlines
PART I
Analysis of the Current Situation
Conceptual Architecture
Detailed Architecture
Further Projects & Activities
PART II
Impact of the Project on the Main Processes
Impact of the Project on the Main Organizations
PART III
Purposes and the Scope of the Project
Time, Team, Methods
Law Enforcement Strategy
Requirements for IT
Core Business Processes
List of Goals
Description of Processes
Needs & Purposes
Analysis of the Current State of IT
Platforms & Applications
Network Assets
...
Standards
Problems & Risks
PART IV
Architectural Overview
Solutions & Strategies
...
Organization & Process Architecture
Roles & Jobs vs. Processes
Responsible Managers
Functional Architecture
Business Logic & Data Modeling
Security Requirements
PART V
Architecture of the Information System
Data Models
System Modules
Architectural Standards
E-FILE
Objectives, Functions, Effects
Interfaces
Development, Administration, Management
Migration Plans
Introduction and Agenda
Purposes
Success Criteria
Current Situation
Vision
Scope
Interest Groups
Requirements for IS
Functionality of IS
E-File's Requirements for its client-systems
Risks
Priorities
Non-Functional Requirements
Definitions
References
Validation Services -
procedural acts, decisions etc.

Searching Services -
contacts, legal provisions etc.

Viewing Services -
e.g. details of a proceeding

Disclosure Services -
e.g. disclosure of a court decision

Inquiry Services -
e.g. succession of criminal records

Notifications -
e.g. notification about new court decision
2010
2012
2020
2014
2009
PHASE I
analysis of business rules and processes needed for the implementation of
criminal and misdemeanor proceedings
in the E-File and its client-systems

realization of processes mentioned above

testing and correction of errors

training of users

implementation

specification of the client-systems:
MIS, KRMR, KIS, AET
PHASE II
analysis of business rules and processes needed for the implementation of
civil and administrative proceedings
in the E-File and its client-systems

realization of processes mentioned above

testing and correction of errors

training of users

implementation

specification of the client-systems:
KIS, AET
PHASE III
connection of the IS of the
Supreme Court
of Estonia with the E-File

creation of the separate
portal
for governmental bodies investigating
misdemeanors

transfer of the
Punishment Register
into the E-File

related client-systems:
RKIS, VMP, KARREG, AET
PHASE IV
analysis of business rules and processes needed for the implementation of
surveillance activities
in the E-File and its client-systems

analysis of business rules and processes needed for the implementation of
financial operations
related to proceedings (e.g. payment of a fine)

creation of separate interface for
statistical
reports and operations

creation of separate interfaces for
bailiffs
and
probation officers
PHASE V
...........

...........

...........
Interest Groups
representatives of the Police and Border Guard Board (potential users of the MIS)
representatives of the Public Prosecutor's Office (potential users of the KRMR)
representatives of courts (potential users of the KIS and RKIS)
representatives of publicity and lawyers (potential users of the AET)
Developers & Organizers
projects manager (organizational issues)
business analysts (business rules & processes)
IT analysts (IT analysis, process modeling etc.)
programmers, system architects etc.
Testers & Managers
technical testers
user-testers
managers (fixing errors, users support etc.)
administrators
help-desk
Finishing Group
trainers
media representatives
legislators
projects owner
etc.
Control & Coordinating
Group
project manager - RIK
project leader - Ministry of
Justice
project's coordinating group
leading group of chancellors
group of ministers involved
Interest Group
representatives of courts (potential users of the KIS and RKIS)
representatives of publicity and lawyers (potential users of the AET)

Developers & Organizers
Testers & Managers
Finishing Group
Control & Coordinating Group
Interest Group
representatives of courts (potential users of the KIS and RKIS)
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Developers & Organizers
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Interest Group
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Description of the System
Specification of Services
Processes Modeling
DTO
programming
testing
fixing of errors
improving business rules and processes
final testing together with end-users
Establishment of E-File System and Statutes for Maintenance of E-File System
Approved by Government of the Republic Regulation No 111 of 3 July 2008

Main provisions:
the chief processor of the E-File (the Ministry of Justice) and its tasks
authorised processors of the E-File (courts, Prosecutor's Office, police authorities etc.) and their tasks
tasks of the Centre of Registers and Information Systems
requirements for the submission of data, composition of data, preservation of data, changing of data, deletion of data
definition of «public», «restricted», and «confidential» data
security class (
K2T2S3 - «availability», «integrity», «confidentiality»
) and level (
high
) of the E-File
financing and liquidation of the E-File
After the E-File
2004-2005
– strategic analysis for the implementation of the E-File project
29.09.2005
– beginning of the project
2009
– launch of the E-File project
four ministries involved:
Ministry of Economic Affairs and Communication
Ministry of Justice
Ministry of Internal Affairs
Ministry of Finance
Implementation of the E-File
Tatjana Matjas
tatjana.matjas@just.ee
business analyst
Case Management of Enforcement Information Systems Department
Centre of Registers and Information Systems

Thank You!
Full transcript