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R(f)unning a project

Project Management
by

Rashmi Vittal

on 19 March 2013

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Transcript of R(f)unning a project

1910-1912 Expedition to the South Pole Aka British Antarctic Expedition Fifth Leg Motor Party British Team
4 people
Led by Robert Falcon Scott

Scott:
Experienced polar commander
Led the Discovery Expedition to the Antarctic in 1901-04 First leg Fourth Leg Strategy Logistics Scott decided on a mixed transport strategy: combination of contribution from dogs, motor sledges and ponies (Oates was supposed to buy the ponies, but since he could not join the expedition, Meares who knew nothing about them ended up buying them)
Scott also intended to rely on man hauling for much of the polar journey Finance Running a Project Rashmi Vittal 2012 Fundraising was organized by private venture
Scott got ~£40,000 = £3 mil approx in today's value
Free supply of provisions and equipment from commercial firms Personnel:
65 men including replacement
they were chosen from 8000 applicants
impressive group of veterans and expedition specialists Objectives Scott, "The main objective of this expedition is to reach the South Pole, and to secure for The British Empire the honour of this achievement"

Other objectives:
- Scientific
- Geographical Terra Nova Photographed in 1910 15 June 1910: Sailed from Cardiff
~ 5 Dec 1910: heavy storm; pumps on ship failed and crew had to bail her out with buckets
two ponies, a dog, 10 imperial tons (10,200 kg) of coal and 65 imperial gallons (300 L) of petrol was lost
10 Dec 1910: met southern pack ice and halted for 20 days
Status: 61 tons of coal consumed by now

Scott, "Sheer bad luck". Second leg 4 Jan 1911: Cape Evans; expected to be free of ice to enable the ship to come and go
Party disembarked with ponies, dogs and three motorized sledges (one of which broke down during unloading), bulk of the stores
Scott, "astonished at the strength of the ponies" as they transferred materials from ship to shore Third leg 26 Jan 11: Scott's plan included scientific work and so he sent a party under Campbell to Victoria Land
Campbell headed east in the ship and failed to land in Victoria Land
22 Feb 11: Scott, "The proper, as well as the wiser, course is for us to proceed exactly as though this had not happened. To go forward and do our best for the honour of our country without fear or panic." Depot laying Aim: series of depots on the Barrier down to 80deg South for use on the polar journey which was beginning in spring
Final depot: the largest and work was carried out by work was to be carried out by 12 men, the 8 fittest ponies, and two dog teams; ice conditions prevented the use of the motor sledges
Progress was slower than expected, and the ponies' performance was adversely affected because the Norwegian snowshoes they needed for Barrier travel had been left behind at Cape Evans
A few days later, after the march had resumed, Scott sent the three weakest ponies home (two died en route); killed ponies for meat as they collapsed
Scott returned to Safety Camp with the dogs, after risking his own life to rescue a dog-team that had fallen into a crevasse Winter Quaters, 1911 23 Apr 2011: Party settled at Cape Evans hut. Under Scott's naval regime the hut was divided by a wall made of packing cases, so that officers and men lived largely separate existences, scientists being deemed "officers" for this purpose
Scott spent much time calculating sledging rations and weights for the forthcoming polar march
Regular lectures on a wide range of subjects: Ponting on Japan, Wilson on sketching, Oates on horse management and geologist Frank Debenham on volcanoes
To ensure that physical fitness was maintained there were frequent games of football in the half-light outside the hut
6 June 2011: a feast was arranged, to mark Scott's 43rd birthday Sixth Leg Campbell's party:
Were to be picked up in Feb 1912 after geology work, but couldnt be reached due to ice
the group with meager rations spent time in a snow cave and suffered frostbite, hunger, dysentery, extreme winds and low temperature
Despite troubles, set out to base camp on 30 Sep 1912 and made it 13 Sep 11: Scott's plan for the march
16 men would set out using three motor sledges, ponies and dogs for the Barrier stage of the journey, which would bring them to the Beardmore Glacier.
At this point the dogs would return to base and the ponies would be shot for food. Thereafter, twelve men in three groups would ascend the glacier and begin the crossing of the polar plateau, using man-hauling.
Only one of these groups would carry on to the pole; the supporting groups would be sent back at specified latitudes. The composition of the final polar group would be decided by Scott during the journey. 24 Oct 11: Started from Cape Evans with two motor sledges
1 Nov 11: Both motor sledges had failed after ~50 mile travel; so party manhauled 336kgs of food for remaining 150 miles reaching destination 2 weeks later than desired
21 Nov 11: Other parties caught up with them
Initial plan: dogs to return to the base at this stage, but to make up for delay, dogs were continued to be used
9 Dec 11: Near Barrier, blizzard struck, rations intended for glacier journey were broken into
11 Dec 11: All remaining ponies exhausted, so shot. Meares and Dimitri, "things were not as rosy as they might be, but we keep our spirits up and say the luck must turn." South Pole 17 Jan 12: Reached Pole. Scott wrote in his diary, "The Pole. Yes, but under very different circumstances from those expected ... Great God! This is an awful place and terrible enough for us to have laboured to it without the reward of priority" Return Planted flag and Scott and party started the return journey
3 weeks of good progress
Party was having frost bites, malnutrition
17 Jan 12 Edgar Evans died
March 12, extreme weather conditions ever recorded
Scott hoped for changed in weather, but temperature fell further, shortage of oil, no dogs, cant march more than 5 miles a day, next depot 11 miles away
29 March 12: Scott's last entry, "Every day we have been ready to start for our depot 11 miles away, but outside the door of the tent it remains a scene of whirling drift. I do not think we can hope for any better things now. We shall stick it out to the end, but we are getting weaker, of course, and the end cannot be far. It seems a pity but I do not think I can write more. R. Scott. For God's sake look after our people" Misses Dog food planned not taken, Scott was not dependent on dogs for his return in his plan
Had to choose between dog food and rations for themselves
Emphasis was given to high protein content deemed necessary to replace calories burned during the heavy work of sledging, especially man-hauling. In fact, the caloric values of the rations were greatly overestimated, although this was not apparent until many years later.
The staple daily ration per man was 16 ounces (450 g) biscuit, 12 ounces (340 g) pemmican, 3 ounces (85 g) sugar, 2 ounces (57 g) butter, 0.7 ounces (20 g) tea and 0.57 ounces (16 g) cocoa.[131] This diet would be supplemented on the Southern Journey by killing ponies for meat once their hauling function was over, but such supplements would not have bridged the calorie deficit for more than short periods.
Scott's verdict on the disaster that overtook his party, written when he was close to death in extreme conditions, blames a long list of misfortunes rather than faulty organisation
Scott, "we were as wise as anyone can be before the event." The voyage South Pole Expedition Raold Amundsen Transport Terra Nova Expedition


Philosophy

Strategy

Tactics Vision eg: 170 vs 5 Communication Skill Acceptance Pivot Role vs On the table eg: square overlap eg: ERT team eg: Choosing out of Knovigate Philosophy Openness Map2: http://artofmanliness.com/2012/04/22/what-the-race-to-the-south-pole-can-teach-you-about-how-to-achieve-your-goals/ Comparison

http://en.wikipedia.org/wiki/Comparison_of_the_Amundsen_and_Scott_Expeditions#Timelines_of_Amundsen_and_Scott_Expeditions Originally planned expedition to North Pole
Changed to the south pole and kept the revised objective a secret as he was unsure of support for change of plan
June 1910: Started
From Bay of Whales started in October 1910 Personnel:

Three expedition officers: A navigator, an expedition doctor (with crash course in surgery and dentistry), a veterinarian
An extraordinarily skillful dog driver
A competent cook
Team included people from earlier expeditions, oceanographic cruise
Total of 19 people Objective : To reach the South Pole Ship made for arctic conditions, was slow in open seas, but good for crew in long cold voyage
Got best and strongest available dogs Equipment Specially designed ski-boots after two years of testing
Specially designed polar clothing
Special skis, special cooker for cooking, Food To fight scurvy suggested diet of rationed seal meat
specially prepared food that included mix of oatmeal and vegetables
Wine and spirits Morale Collection of books, music Finance Finance fell short, had to mortgage house One month's trial cruise
Uncertainty after one month of sailing, detour to South Pole explained
Each man was asked if he was willing to go, all responded positively First leg Hut built in 6 days and 200 seals caught and brought to base
Shared food with Campbell and team, learnt Terra Nova had no wireless Depot Journeys Anticipated difficult traveling conditions
Readjusted plans based on weather conditions
Food was carefully planned for maximum nutrition
Insubordinate people were removed from final team
killed dogs for meat as planned
Reached Pole Essentials Luck Politics Rights vs wrongs Perspective Recognize and Utilize structure Smart work vs hard work = quality vs quantity Victory awaits him, who has everything in order
Luck we call it
Defeat is definitely due to him, who has ignored precautions
Bad luck we call it Know when to drop Excuses Do the right thing Another Team's Story Route Route
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