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Strategic planning for multi project management

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Cristina Toma

on 8 September 2012

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Transcript of Strategic planning for multi project management

STRATEGIC PLANNING FOR MULTI PROJECT MANAGEMENT
- Dracula Business Camp- Rodica Lupu entrepreneur european funding consultant trainer european affairs
specialist over 20 million euros projects JCI National President 2009 Programme Development Chairman - JCI Europe multi project manager wife and mother G&G ProMotion PR&Advertising HR & Training Business Management
Consulting WHO ARE YOU? Who is a multi project manager? Career family life financial long term objectives professional
projects writing for a magazine getting your
MA/PHD diploma volunteering projects JCI career practicing your
favorite sport buy /refurbish
a house maintaining
your garden vacation getting thinner/fatter Professional PM hired by a company to run several projects
Professional PM working for several clients
PM for own projects
Mix of roles Steps in prioritization of objectives Identify / analyze the objectives of your organization
Set / clarify / analyze the objectives of your projects
[Prioritize the objectives of your organization]
Prioritize the objectives of the projects in accordance with the objectives of the organization
Identify the three scenarios considering all risks involved
Cost - benefit analysis for each scenario
[Personal objectives (ideally apply to the whole team)]
Reset priorities according to the cost - benefit analysis Identify / analyze the objectives of your organization 's goals New members Visibility Logistics New partnerships Best practices in business Business mentoring Partnerships with academic field Trainings Professional development Team of professional trainers Networking opportunities Set / clarify / analyze the objectives of your projects 8 regional centers
250 members in CSR Social Network
160 participants in workshops
1 market research in order to find out the best practices in CSR in Romania
1 methodology for creating and implementing CSR projects
160 participants in CSR trainings
12 prize winners in CSR projects contest Common
organizational
objectives New members
Visibility
Infrastructure Prioritize the objectives of the projects depending on the contribution to the general objective (GO) of the organization 8 regional centers 250 members
CSR Social Network 160 participants
in workshops 160 participants
in CSR trainings 12 prize winners
in CSR projects' contest New members Visibility Infrastructure 10 - the objective of the project directly and strongly contributes to the GO
1 - the objective of the project hardly contributes to the GO The Optimist
scenario The Pessimist
scenario The Expected
scenario Objective Different
perspectives Expected scenario Pessimist scenario Cost - benefit analysis for each scenario and identification of the wanted scenario Optimist
scenario Wanted
scenario Example 8 regional centers Infrastructure 10 Objective 8 regional centers Optimist Pessimist Expected 6 active centers / 2 inactive
1 center - 2 years sustainable
3 centers - 3 years sustainable
2 centers - 5 years sustainable 3 active centers / 5 inactive
2 center - 2 years sustainable
2 centers - 3 years sustainable 5 active centers / 3 inactive
4 center - 2 years sustainable
2 centers - 3 years sustainable Last step: Reset priorities You should prioritize differently depending on the types of projects and your position Entrepreneur Your company's
objectives Your client's objectives Employee Your employer's
objectives Your projects'
objectives CASE STUDY Multi project resources Main resources Financial resources
Human resources
Network resources (your network, your team's network)
Brand resources (image capital, your personal brand, your employees' brands, your company's brand, your clients' brands)
Logistic resources
Know how resources (resources you might want to protect of know how transfer if you work for a client)
Informational resources (data bases, applications, business intelligence, private or studies or reports, information about the competition, etc.) "Resources should be assigned in accordance with the objectives" Making teams work for multi project management The inventory of your team member's competencies and abilities Role in the team
Competencies
Abilities
Qualities
Defects Assessment of potential growth vs potential risks in the team Role 1
Role 2 Circles of Power and Trust Chessboard scheme Objective PM Core team Hardly
replaceable Hardly
replaceable Inter
changeable Short term
experts / specialists /
technicians / workers Short term
experts / specialists /
technicians / workers Multi project management game It's time to choose your role in the team Debriefing Do not forget to leave the feedback form at the registration desk Thank you for your participation! Rodica Lupu
+40722 457 677
+40762 248 170
rodica.lupu@activecitizenship.ro
rodica.lupu@egocentrum.ro Soft skills training program for managers 8 regional centers
800 participants in basic entrepreneurship training
320 participants in advanced entrepreneurship training
1 business plans contest with prizes in money and assistance
40 lunched businesses (5 business / each region in Romania) Entrepreneurship
for Human Resources 1 integrated training program in entrepreneurship for the HR specialists
900 participants in training
1 consulting and training network
1 business plans contest with prizes in money and assistance
72 launched businesses Some of my projects Personal objectives Promotion
Career
Education
Salary
Notoriety
Personal brand Identify your personal objectives Your personal objectives Your personal objectives CORE
TEAM Management Decisions Strategy Planning Evaluation Risk
management Control WHY? Authority
Familiarity
Understanding of the organizational culture
Info Center
Specific skills
Highly qualified
Influence Center
Brand capital Without high qualifications
Execution of routine tasks
Common skills
Operational stuff
Support Hardly
Replaceable WHO? Communicators
Networkers
Highly qualified specialists (niche)
Small team leaders
Experts with a long positive history within the organization
Potential for delegating authority Inter
changeable While important, none of their skills is vital Freelancers
Collaborators
Sub-contractors
Workers
Specialists Short term
experts / specialists / technicians / workers Easily definable tasks /
objectives / expertise EU Commission expert on internal market Prioritize objectives and allocate resources

Make multiple teams manageable 7 Steps in prioritization of objectives 1. Identify / analyze the objectives of your organization
2. Set / clarify / analyze the objectives of your projects
3. [Prioritize the objectives of your organization]
4. Prioritize the objectives of the projects in accordance with the objectives of the organization
5. Cost - benefit analysis for each objective
6. [Personal objectives (ideally apply to the whole team)]
7. Reset priorities according to the cost - benefit analysis. 7 Steps in prioritization of objectives Identify / analyze the objectives of your organization
Set / clarify / analyze the objectives of your projects
[Prioritize the objectives of your organization]
Prioritize the objectives of the projects in accordance with the objectives of the organization
Identify the three scenarios considering all risks involved Steps in prioritization of objectives 1. Identify / analyze the objectives of your organization
2. Set / clarify / analyze the objectives of your projects
3. [Prioritize the objectives of your organization] Steps in prioritization of objectives 2. Set / clarify / analyze the objectives of your projects 7 Steps in prioritization of objectives 1. Identify / analyze the objectives of your organization Steps in prioritization of objectives Identify / analyze the objectives of your organization
Set / clarify / analyze the objectives of your projects
[Prioritize the objectives of your organization]
Prioritize the objectives of the projects in accordance with the objectives of the organization 7 Steps in prioritization of objectives 1. Identify / analyze the objectives of your organization
2. Set / clarify / analyze the objectives of your projects 1. Identify / analyze the objectives of your organization 3. [Prioritize the objectives of your organization] 4. Prioritize the objectives of the projects in accordance with the objectives of the organization 5. Identify the three scenarios considering all risks involved 6. Cost - benefit analysis for each scenario Identify / analyze the objectives of your organization
Set / clarify / analyze the objectives of your projects
[Prioritize the objectives of your organization]
Prioritize the objectives of the projects in accordance with the objectives of the organization
Identify the three scenarios considering all risks involved
Cost - benefit analysis for each scenario Steps in prioritization of objectives 7. [Personal objectives (ideally apply to the whole team)] Identify / analyze the objectives of your organization
Set / clarify / analyze the objectives of your projects
[Prioritize the objectives of your organization]
Prioritize the objectives of the projects in accordance with the objectives of the organization
Identify the three scenarios considering all risks involved
Cost - benefit analysis for each scenario
[Personal objectives (ideally apply to the whole team)] Steps in prioritization of objectives 8. Reset priorities according to the cost - benefit analysis Priority Matrix 7.5 3.75 6.25 Resources Score HR, working hours, costs for maintaining the location, consumables and logistics, network, etc.
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