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Attendance Monitoring System

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marc lato

on 20 March 2014

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Transcript of Attendance Monitoring System


Nowadays many schools are using a manual monitoring system and most of the time they accidentally loss there attendance sheet so that they cannot properly monitor the attendance of their Teachers.
Attendance Monitoring System is a gate pass management system by inputting their user name and password that will monitor the presence of the teachers of the school. This will lessen the work of the school personnel in checking the identity of every teacher. It maintains the daily record of the teachers in log in and log out from school. This study is conducted for the enhancement of the existing manual attendance recording in form of a fully developed monitoring system of Children of Fatima School Inc.
Children of Fatima School Inc. was founded and established in October 1995. The persons behind were MA. PRESENTACION G. PINEDA and WILFREDO R. JESALVA (who became its first principal), with the support of MR. ALEJANDRO F. PINEDA, and MRS. VICTORIA G. PINEDA

The School started to operate and open classes in June 1996, after ut had established its credibility and had met all the requirements, of Children of Fatima School Dau was issued government recognition E-023 s 1998 and s-004 s 1998. The school offers Nursery, Kindergarten, Pre-Elementary and Secondary Education. Children of Fatima School Inc. is contributing tremendously to the promotion of its objectives of providing for the intellectual, socio-cultural, moral, and spiritual upliftment of the pupils/students not only in Dau, but also in other towns in Pampanga. Thus, Children of Fatima School of Mabalacat with government recognition E-078 s 2004, s-031 s 2006 was opened in school year 2002-2003, and Children of Fatima School of Sto. Tomas opened in school year 2005-2006 with government recognition E-058 s 2007, S-062 s 2007 to cater to the people of Sto. Thomas and its environs.


In this study, the proponents aim to provide a better way of monitoring the attendance of Children of Fatima Inc. In order for the Administrator can handle faster and easy way of recording and monitoring the daily attendance of the teachers. The system will provide an efficient way of record keeping activity. This study aims to provide better results of Teachers attendance Monitoring System that can cover up with the school needs.
Theoretical framework is the combine idea of the proponents to the stated system.
The study of this procedure is important because many school’s encounter the same problem during their attendance monitoring. It may become stepping stone in a more organize and productive system of procedures in the future. This study wants to help other school’s to be innovated involving the use of computerization inside the campus and also for future proponents that will be involve in this kind of study.

Teachers Attendance Monitoring System
Introduction
Chapter I :
Problem and its Background

Theoretical Framework
Conceptual Framework
INPUT
Gathered information by interviewing the company.
Sharing idea.
Reading related books.

OUTPUT
Teachers Attendance monitoring system.
PROCESS
Combine the gathered information and idea.
Design proposed system.
Look for the possible flow of the propose system.

Statement of the Problem
The Statement of the problem is about the General and Specific Problem of Children of Fatima School Inc.
General Problem
 Faculty they cannot properly monitor concerning to salary deduction.(Per minute).
Specific Problem

Time consuming in checking the attendance.
The teacher migth lost atleast 5 minutes in writing their time in the attendance sheet.


Administrator might loss the attendance sheet.
Some teachers signing in and out in the school and after that some of the attendance sheet got miss place because they forgot where they put all the papers.


Erasures / Tampered.
The attendance sheet might have lots of erasures because they input wrong information so that the attendance sheet looks unorganized.

Objective of the Study
The researchers analyzed the problems when it comes to attendance. They planned and propose system that can solve the problems of the school.
General Objective

Faculty
they can properly monitored the salary deduction of the faculty member every time it is late.
Specific Objective
 To be able to consume their time.
 To avoid of losing the Teachers attendance sheet.
 To avoid erasures and tampering.

Scope and Delimitation
Scope
The study will focus in the monitoring of the teachers attendance of Children of Fatima Inc. The proposed system will help the administrator to monitor the teachers of Children of Fatima Inc.The system can provide real time of the teachers log in and log out. The system holds the information about the teachers log in and log out from the school and only the Administrator can see the teacher’s attendance. If the teacher input his/her user name and password it is automatically registered as log in or log out. The teachers automatically mark absent if he/she didn’t input his/her user name and password during the day.
Delimitation
The proposed system will have limitations like other programs. Computer hardware damage and problem caused by power interruption are not controlled by the proposed system. The project system has no online features and capabilities. The proposed system cannot back-up files. The proposed system cannot handle a human error.
Significant of the Study
The proposed system will benefit the following:
Administrator:
It will help to organize the record and monitor the faculty member’s attendance.

Teachers:
Their salary will be computed properly.

Proponents:
It can help the proponents to learn more and enhance their skills in programming.

Future Proponents:
The study enhances the knowledge of users in the advancement of technology
This study will provide contribution for educational purposes.

The proponents has always kept in mind the benefits of the users, This study will be a great help for the school Administrator because it will easy for them to monitor the daily attendance of their Teachers.
Definition of Terms
Save
-To save life. The proponents use this to save files.

Delete
- To erase something. The proponents use this for the delete button.

Add
- To add something. The proponents use this to add files.

Password
- A secret word known to only a few people. The proponents use this for the user to identify where they can input their password.

Admin
- Process of administering.The proponents use this for the admin identify his/her page.

Department
-A division of a large organization such as a government, university, business, or shop, dealing with a specific subject, commodity, or area of activity.The proponents use this for the teachers to identify his/her page.

Update
-Make (something) more modern or up to date.The proponents use this to update saved information.

Record
- A thing constituting a piece of evidence about the past, esp. an account of an act or occurrence kept in writing or some other permanent form.The proponents use this to hold the master list.
Paradigm
A paradigm is about the old system of Children of Fatima School Inc. and proposed system of the proponents.
INPUT
Signing in log book.

The security guard will submit the log book to the accounting staff.

OUTPUT
Monthly salary compute.
PROCESS
The accounting staff will compute manually.
Old System
INPUT
User name and password.

Teachers’ information.

OUTPUT
Saved information.

Saved time.

Computed Deduction.

PROCESS
Identify user name and password.

The system will identify the information.

Check time.

Proposed System
Chapter II :
Review of related Literature and Studies
Foreign Literature
Teachers will be aware that UK boarder Agency (UKBA) has introduced new regulations governing the immigration of faculty member to the UK, an initiative instigated by the previous prime Minister in 2004 which are closely modeled on those devised by Australia some years ago.
The university will have to keep records on all overseas faculties. It will have to verify teacher’s identity when they arrive, and will have to keep track of the faculty member as they progress through the degree programmed and report them to the relevant authorities if they fail to attend. This paper focuses purely on these latter requirements on how we propose to manage the work associated with monitoring the attendance of UG and PG Teachers.
Local Literature
A computerized system that will facilitate a faster and easier checking of faculty’s attendance during the implementation departmental and/or institutional program is now being utilized at the School of CSIT. The system was developed by Mr. Rogie B. Tabmidiman IT instructor whose objectives in developing the system are the following to make the checking attendance easier and faster, to keep accurate records of the faculty’s attendances, to eradicate or at least minimize complaints of faculties on erroneous data on attendance and to inspire IT faculties to develop computerized system that will make processes easier.
Foreign Studies
College and school staff will be aware that UK boarder Agency (UKBA) has introduced new regulations governing the immigration of staff and faculties to the UK, an initiative instigated by the previous prime Minister in 2004 which are closely modeled on those devised by Australia some years ago.
Under the new regulations faculties will have to submit certain material when they apply for a course. The university will have to keep records on all overseas faculties. It will have to verify faculty’s identity when they arrive, and will have to keep track of the faculties as they progress through the degree programmed and report them to the relevant authorities if they fail to attend. This paper focuses purely on these latter requirements on how we propose to manage the work associated with monitoring the attendance of UG and PG faculties.
Local Studies
Security is the degree of protection against danger, damage, loss and criminal activity. Securities as a form of protection are structures and processes that provide or improvement security as a condition. It is indeed a great demand and can somehow be a great loss if it’s prevented.
Security with the human responsibility and interference are now at risk of loss because of the technology that certain machines can do. One of this is the swipe card technology. Faculty Attendance Monitoring and Announcement information system with SMS alert is known as essential part of the school security in terms of attendance checking and performance of certain faculty combines with swipe card technology. The Proponents aim to come up with the solution for a secured, fast, and accurate system that will answer the parents, faculty concerns for the faculties.
Chapter III :
Research Methodology and Instruments
Research Methodology
The proponents used the Research Method wherein the study focused in current situation.
The proponents used the method of gathering information about the school. The Children of Fatima Inc. gives the proponents the background of the school. Observation is another way used wherein the proponents see the problems of the school involving the attendance of the Teachers and to help the school to fix the problems involving the Checking of Attendance.

Research Instrument
The proponents gather more information about Teachers Attendance Monitoring System. Internet is one of the instruments used by the proponents to learn easily the proposed system. Reading Case Study book related to the proposed system is also helping the proponents to collect information to study the proposed system.
System
Requirements

*Hardware Requirements:

Photo
: Formal Photo

Memory
: 2GB – 16GB

Mouse
: Optical Mouse

Monitor
: 800X600 resolution

Keyboard
: Standard Keyboard

Processor
: Standard system processor

Hard Disk Space
: 80-100GB

*Software Requirements:

Operating System
: Windows 7 and Widows Xp
• P
rogramming Language
: Microsoft Visual Basic 6.0

Software
: Microsoft Ms Access 2002-2003

Input User name and password
Teacher’s attendance detail
Saved Information
Confirmed attendance
Teacher
Admin
Attendance Form
SYSTEM FLOW DIAGRAM
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