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New Employee Orientation

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Warren Clark

on 24 May 2018

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Transcript of New Employee Orientation

For the New Employee
Safety Program
Behlen Industries believes that safety is a primary concern and the essence of daily work activities. A comprehensive safety program and relevant policies have been developed and implemented to include all aspects of the manufacturing operations, including all sub-contractors services.
The Behlen Industries Safety Program and Policies meet or exceed all current Federal or Provincial Health and Safety Regulations and Workers' Compensation Board requirements.

The Safety Program and Policies consist of but are not limited to the following:
Policy, Administration and Leadership
Education and Training of Supervisors
Orientation, Education and Training of Employees
General Safety Rules and Guidelines
Accident/Incident Investigations and Follow-up
Safety Meetings
First Aid Procedures and Training
Subcontractors Safety Requirements
Fire Prevention
Work Place Hazardous Materials Information System (WHMIS)
Behlen Industries believes that the safety of employees, the protection of company property, the community and the environment are primary considerations in the operation of our business.

It is therefore the policy of Behlen Industries to maintain a safe and hazard-free work environment for our employees and to minimize risk to employee health, company property, the community and the environment from materials or processes associated with company operations.
It is the responsibility of Senior Management to identify any health, safety and environmental hazards within their respective jurisdictions and to establish, document and maintain safety programs in compliance with Company policy and applicable laws and regulations, and to establish appropriate standards where laws or regulations are not adequately protective or do not exist.
The Plant Manager at each company location is responsible for ensuring that operations and procedures function in conformance with this policy and that all employees are aware of and understand their responsibility to incorporate proper Health, Safety, and Environmental practices in the conduct of their jobs.
Behlen Industries Management accepts and recognizes its responsibilities and obligations with respect to the health and safety of employees and subcontractors.
Behlen Industries will take all reasonable measures to protect the health and safety of our employees and subcontractors and their employees.
The following safety rules have been established in order to provide a basis for a common understanding to acceptable standards for safety.

Violation of these rules shall result in disciplinary action.
1. Report all accidents, no matter how minor, to your supervisor immediately. All injured workers must be assessed by a certified First Aider

2. Report all hazardous equipment, tools, conditions, unsafe acts or unsafe conditions to your supervisor immediately. Unsafe acts or conditions that are immediately dangerous to life or health should be addressed by the employee immediately. Once threat is controlled, the supervisor should be informed of the situation.
3. CSA approved Safety shoes or boots, will be worn by all persons working in the plant area. Visitors or those accessing the plant by main aisle ways do not require steel toes. If beyond main aisle way then steel toes or protective caps are required.

4. Hard hats / bump caps shall be worn by all persons entering or working in the plant area.
5. Gloves will be worn by all persons working in the plant area where required, except when working on a job where the wearing of gloves could be unsafe; example (working on machines with rotating parts that have the potential to grab the gloves and pull the hand into the equipment).

6. Safety eyeglasses must be worn by all persons entering or working in the plant area. All persons that require prescription glasses will wear side shields.
7. Face shields shall be worn in combination with safety glasses when operating spot welder, friction saw, cutting torches, grinders and in other areas as determined necessary.

8. For health reasons, Respirators will be worn when painting in the spray booth, when welding galvanized materials and other areas as determined necessary.
9. A Safety harness will be worn, and tied off with an approved lanyard, when working in an area more than 10 feet (3 meters) above floor level.

10. Hearing protection will be worn at all times by persons working in the plant, or while working on/near equipment with noise levels above 80 dba’s.

11. Arm guards will be worn at all times by employees working with sheet metal.
12. Welders - shall wear spark-resistant clothing and gloves, “ie employees shall not wear rayon or polyester clothing, or anything of that nature, which could easily catch fire from a spark. Also clothing must be in good condition, not frayed or full of holes. It must also fit properly and not be rolled up at the cuff or pant leg. In addition clothing worn underneath coveralls must also be of a cotton material (underwear, socks, shirts etc)” as required and when determined necessary to prevent possible injury. Welders are required to wear all task specific safety equipment as related to welding.
13. Personal Clothing:
- shall be kept in good repair.
- Shirts shall be either short sleeved or long sleeved (buttoned at cuff, not rolled up).
- Employees will only be allowed to wear muscle shirts under their coveralls during work hours.
14. Jewelry shall not be worn by any employee working in the plant area.
(Rings, necklaces, watches, bracelets, earrings, etc.)
15. Abuse, altering, or tampering with any safety equipment, is strictly prohibited.

16. Horseplay of any kind is strictly prohibited.

17. Work areas must be kept clean.
18. Compressed gas and air cylinders shall be handled following approved procedures and with extreme care. Compressed cylinders must be secured in an up-right position with a fire resistant material.

19. Compressed air shall not be used to clean clothes. Compressed air may be used on floors, equipment etc. where it is the only method possible to clean, and only with the permission of the supervisor.
20. All mobile equipment must be operated in strict accordance with the rules and regulations laid down for their use. Only trained and certified employees, may operate crane or forklift equipment.

21. Ladders and stands shall be positioned and secured properly before climbing.

22. Only approved/certified Safety cages will be used when raising an employee above floor level.
23. Jumping off platforms, trucks, etc. is prohibited.

24. Dangerous areas must be barricaded and/or clearly marked.
25. Never walk or position yourself under a suspended load.
26. Never stand between a moving object and an
immovable object.
27.Care and caution must be exercised while walking by or through production and storage areas. Walk only in clearly defined aisles.

28. Running in the plant, storage yard or administration building is prohibited.
29. Hair that is longer than shoulder length must be worn under a hat and/or in a hair net, or tied back in a pony tail away from the face and not loose. etc.
30. Know the location of fire extinguishers, fire exits and your “Muster Station” and evacuation procedures as outlined in the Emergency Response Manual and Employee Handbook.
31. Know where all of the emergency stop buttons are for all equipment you operate.
32. No smoking will be permitted on company property except in those areas designated by the company.
33. All visitors must obtain permission of Management and be accompanied by a member of Management or their designate before entering the plant area.
34. Lunch Areas – All workers must wash-up prior to eating food (this is a real Health Issue). Due to sanitation and housekeeping reasons, no food or drink shall be permitted in the plant other than in such areas designated as rest or eating areas. Drink and food remnants must be disposed of in the appropriate containers. Rest areas must be kept tidy at all times. Lunch room shall be used by both hourly & salaried staff for all lunches / meals.
35. Violence or harassment of any kind is strictly prohibited and must be investigated by the supervisor immediately upon notification by an employee. 
36. During the operation of powered mobile equipment (i.e man-lifts, scissor lifts) full body harnesses in combination with travel restraint lanyards, must be worn at all times. IF any work is to be performed outside this guarded area, the worker must be securely tied off to an anchorage point above the workers head.
Employees have three absolute rights in the workplace.
The Right to Know
The Right to Participate
The Right to Refuse Unsafe Work
Right to Participate

Workers have the right to participate in identifying, solving and correcting health and safety concerns in the workplace. This can be done by doing monthly health & safety inspections, being a joint safety committee member, completing a safety hazard form, writing a safe work procedure, assisting in the completion of a hazard analysis or bringing a health and/or safety issue to the attention of your supervisor.
Right to Refuse Unsafe Work

Every employee has the right to refuse any work that they feel is putting them at immediate risk to their health or safety. A condition that is of obvious danger, that would almost indefinitely result in injury would constitute a work refusal. “The danger must be immediate & real. IN other words, the risk to the employee must be so serious that the work must stop until the situation is corrected, i.e the source or cause of the danger is eliminated or controlled.)
Right to Know

Workers have the right to know what the hazards are in the workplace and the hazards of the jobs that are assigned to them. If any worker is unsure of the hazards, he/she must ask their immediate supervisor or any management person prior to starting work. (MSDS – WHMIS are examples of information provided for workers right to know.)
Employee Safety Responsibilities
Behlen Industries Management accepts and recognizes it's safety responsibilities and requires that individual employees accept and recognize their safety responsibilities by:
1. Knowing and adhering to all Behlen Industries, site and Occupational Health and Safety rules and regulations.

2. Co-operating with Behlen Industries in our efforts to provide a safe workplace.

3. Exercising the necessary steps to protect the health and safety of self and others.
4. Reporting substandard acts and conditions, accidents, injuries and near misses to the supervisor and by discouraging unsafe acts of fellow employees.

5. Assisting in maintaining good housekeeping conditions within individual work areas.

6. Using the recommended personal protective safety equipment as required or furnished by Behlen Industries.

7. Attending pre-job planning and safety meetings.
8. Participating in accident investigation and assisting with corrective actions(s) to eliminate recurrence.

9. Know procedure for getting help for fellow workers.

10. Know procedure for an accident they have that requires medical aid.


Joint Health and Safety Committee, formed by equal number of employee and management representatives.

Goal of this committee is to conduct regular inspections, accident investigations, creating recommendations for management. They also listen to concerns from other employees and table them at the committee meetings.
Green hard hats / bump caps indicate members of the Joint Health & Safety Committee.

If you have any concerns you may approach any one of those individuals and voice your concerns.
A variety of avenues exist for safety awareness and training including; semi-monthly training sessions, toolbox meetings, stand-up talks, and weekly safety meetings.

Semi-monthly safety meetings cover a wide range of topics including things like: WHMIS, proper lifting techniques, Job Hazard analysis training general wellbeing, etc.
In each area there is a safety center with all the relevant information needed for safety issues.

Any important information will be posted on this board.
All the relevant forms are available as well:

Safety Policy in it’s entirety;
Forms; (A/I's, MER's, Hazard Reports, Incident Reports)
Accident Stats; (types of injuries, areas of the plant they occur)
First Aiders;
WS&H Reports
H&S Committee meeting minutes
Emergency Response
There are a variety of hazards associated with the production floor. A few you should be aware of are:
1. Overhead cranes – always moving coils, which weigh anywhere from 15,000 to 18,000 lbs. Operators will sound a horn when moving overhead. So keep your ears and eyes open for moving cranes.
2. There are a myriad of forklifts driving around the plant floor. You must keep your eyes open when maneuvering around the plant. Always walk on the edges of the aisle to allow forklifts as much room as possible. Also listen for horns from operators alerting you of their presence
3. There are others associated with the many pieces of machinery being operated in the plant. Always wear the required Personal Protective Equipment for the job you are doing.
Disability Management
Employee Rehabilitation & Alternate Work Procedure
Procedure for using MER’s
1. Employee is injured.

2. The employee immediately reports injury to their supervisor.

3. Employee is taken to the ‘First Aid’ room and given first aid by a certified ‘First Aider’ (ensuring all first aid documentation is done.)
4. The First Aider makes a decision as to whether the injured employee needs further better medical attention and will be sent to emergency or a clinic.

5. If the injuries require the employee to be sent out of the plant, the supervisor will make a decision to either call an ambulance or a taxi. (only First Aider or supervisor should decide Ambulance or taxi.)
6. If the employee is to be sent for further and better medical attention over and above ‘First Aid’, they must take a MEDICAL EVALUATION REPORT.

7.Once the injured worker has received their offsite medical attention, they must return back to the plant with their completed MER!
8. Once the employee is back at the plant, the supervisor, employee and safety rep. must do the Accident/Incident investigation report. The A/I report must be sent to the H&S Department immediately upon completion. (with copy of MER.)
9. The supervisor will review the MER and find an ‘Alternate Work’ position for the injured employee. The following process will be followed when doing an Alternate Work placement:
In the injured employees department first;
In another department in the plant second;
At any other job within their restrictions third.
10. A copy of the MER will be given to the employee to be carried with them at all times when they are being accommodated in the Alternate Work program.
11. The supervisor must also have a copy of the MER so that when they are assigning work to the employee the work falls within their restrictions. At no time will a supervisor ask an employee to exceed their work restrictions.
If at any time the employee exceeds their restrictions, the Supervisor, employee and H&S will meet to discuss why the employee exceeded their restrictions and if warranted, disciplinary action will be administered.
Musculoskeletal Injuries (i.e. backs &shoulders) account for a huge percentage of accepted time loss claims by the WCB each and every year.

The prevention of back related injuries is essential for your personal well-being, whether on the job or at home. Back injuries can be debilitating for an individual while performing work as well as enjoying their personal life.
1) Awkward / Sustained Posture: Improper lifting technique is the largest cause of lower back injuries. For example, bending at the waist, or twisting while holding anything, greatly increases the stress on the muscles and joints of the back.
Lifting Hazards
2) Forceful Exertions: There is a limit to the amount of weight the back can lift; this limit is different for each person. Know and respect your limits. Use mechanical aids wherever possible, i.e. crane, carts dollies, etc.
3) Repetitive Movements: Repeated actions cause fatigue; fatigue reduces the amount of weight the body can safely lift. Be sure to give the back adequate rest between lifts. (should fatigues become a factor)
Safe Lifting Tips
Test the weight of the load before lifting
Use your leg muscles and keep your back straight
Turn your body using your feet
Breath out when lifting
Make sure your pathway is clear
Proper Lifting Technique
1. Test the weight of the load:
- if it feels too heavy ask for help, or use a
mechanical device.
- It is your legal right to refuse to lift
anything you feel may be a danger to you.
2) Position your body close to the load.

3) Take a wide stance, with the load between the
knees if possible.


5) Bending at the waist should never be permitted
6) Keep the lower back straight. The risk of injury
increases when the lower back is rounded.

7) Keep your head up, the more vertical your posture,
the lower your risk of injury.

8) Breathe out as you begin to lift:
- this increases tension in your abdominal
- DO NOT hold your breath during a lift; this
increase pressure in the abdomen.
9) Always keep your shoulders in line with your feet:
-Twisting significantly increases the risk of injury
-NEVER twist while lifting or carrying anything,
even light objects. NO TWISTING!!!!

10) Proper lowering is as important as proper lifting
- dropping or throwing loads is hazardous
- bend the knees, keep the back straight, and
breathe out as you begin to lower the load.



Workplace Hazardous Materials Information System.

System is used to classify hazardous materials in to one or more of six classes. These “controlled products” must fall under the umbrella set out by federal law.
WHMIS is an acronym that stands for:
1. Labeling: To provide quick product identification and potential hazards in using the product.

2. Material safety data sheets (MSDS): To provide more technical, detailed information of the potential hazards when using the product.

3. Education: Educate workers on how to interpret and use the information that is provided on labels and the MSDS.
3 Key Elements
The Controlled Products Regulation of the Hazardous Act defines 6 WHMIS Classes:

Class A - Compressed gas
Class B - Flammable and combustible material
Class C - Oxidizing material
Class D - Poisonous and infectious material
Class E - Corrosive material
Class F - Dangerously reactive material
It is very important to be able to recognize all of these eight symbols and the hazards they represent.

There should be one of them on every WHMIS Supplier label
WHMIS Labels

Must contain the following:
1. The name of the product
2. The name of the Company that supplied it
3. A reference to a Material Safety Data Sheet
4. The hazard symbol or symbols
5. The risk phrases, which are words that describe the main hazards of the product
6. The precautionary measures, which is how to work with the product safely
7. First aid measures, what to do in an emergency
8.The text must be in English and French
9.The label must have a distinctive WHMIS border
Supplier Label

Must contain the following information:
1. The name of the product
2. Information for the safe handling of the product
3. A reference to the Material Safety Data Sheet
Workplace Labels

MSDS’s must be readily available on site for every controlled product that is either used or produced at that location.
Typically MSDS is made up of at least 9 sections.
Each MSDS will have this information, but not necessarily in any particular order.
Material Safety Data Sheet
First section contains product information. It includes the name of the product, the manufacturer’s and supplier’s names, their addresses and emergency phone call numbers.
Section 1 - Product Information
Section 2 - Hazardous Ingredients
Chemical composition of a material
CAS registration
Section 3 - Physical Data
Physical state (solid, liquid or gas)
Odor & appearance
Vapor Pressure
Boiling Point
Freezing point
Section 4 - Fire or Explosion Hazard
Is it flammable
Means of extinction
Upper flammable limit
Lower flammable limit
Autoignition temp.
Section 5 - Reactivity Data
What does it react with
Section 6 - Toxicological Properties
Route of entry
Effects of exposure (chronic & acute)
Exposure limits
Section 7 - Preventative Measures
PPE required (type)
Engineering controls
Waste disposal
Storage requirements
Section 8 - First Aid
What to do in the case of an emergency, such as poisoning or direct contact with substance.
Section 9 - Preparation Information
who prepared it
when it was prepared
Injury & Illness
There are 3 ways you can become injured or ill when dealing with controlled products.

1. Fire or Explosion

2. Direct Physical Contact

3. The product Enters your body
Physical Contact with Products
Direct Physical Contact includes contact with the skin, face, or eyes. This can occur with a controlled product in any physical form, be it a solid, liquid, or gas.
Direct physical contact will not necessarily lead to harmful effects but can result in a variety of problems including burns, tissue damage, dermatitis and allergenic reactions.

The wearing of appropriate personal protective equipment such as face shields, gloves, aprons, and boots is often required when the possibility of direct physical contact exists.
Methods of Entry
Controlled products can only enter the body in one of the following 4 ways:
1. By absorption of the substance through the skin;
2. By injection of the substance most commonly via a needle;
3. By ingestion, most frequently as a result of bad hygiene and contaminated food;
4. By simply breathing in the substance.

The Workplace Hazardous Materials Information System we have just looked at is just that. It is an information system. It supplies us with access to knowledge about controlled products that we use.

The hazard assessment & analysis process assists in the prevention of accidents, injuries and illnesses.
Hazard Assessment is a thorough examination of each job in the facility to identify what hazards exist, so that appropriate hazard controls can be implemented prior to workers being exposed to the hazard.
Hazard Assessment & Analysis will be used to;

Identify health & safety hazards associated with our work environments.
Evaluate hazards associated to specific jobs.
Prioritize hazards in terms of risk they pose to our workers.
Describe methods used to control the identified hazards.
Explain through training, our applicable hazard controls to workers
Hazard Assessments

Rigging and hoisting details are discussed at length during the overhead crane course. Ian Graham, our overhead crane & forklift trainer goes through this information with staff enrolled in the course.
Rigging & Hoisting

Situations where confined space arises would require a hazard analysis and appropriate pre-cautions / procedures, dependant on the situation.
Confined Space’s

Known carcinogen
Located in outside portion of the original structure
Do not touch, disturb, demolish
Asbestos – Hazards – Location Of

Lock-Out Procedure

Every individual present will have a predefined set of responsibilities during and emergency.
Different situations will require a different response. The two we are most concerned about is a total evacuation, or a shelter in place plan.
Emergency Response Plan

Stay at your workstation during an emergency unless you are directly involved in the emergency, until given further direction by your immediate supervisor.
If the horn sounds, take immediate action in following the procedure indicated by the horn.
Employee Responsibilities
Do not go to your vehicles or try to move them from the parking lot until you have directions to do so, an exit will be designated so that outgoing traffic doesn’t interfere with emergency vehicles.

If the plant site needs to be evacuated you will be notified by the Emergency Team Supervisors before leaving you must notify the Muster Station Captain of your destination so that it can be documented.

You are responsible for being familiar with the emergency response plan and knowing what your roles and responsibilities are along with the procedures that directly involve you.

Evacuation: One Long Continuous blast.

Shelter-In-Place: Air horn sounding ON, OFF, ON, OFF, ON, OFF, ON……………

All-Clear: Three short (3 second) blasts, in succession
Warning System

When the evacuation horn sounds, employees will immediately leave the building using the nearest fire exit in an orderly fashion.

Members of the Emergency Management team will immediately report to the boardroom.

Once outside the building report to your designated muster area, and let the Muster Station Caption know you are there.

In severe cases the Emergency Director may call for a site evacuation, in this case the Muster Station Captain or the Emergency Response Team supervisors will inform you of what exit to use when leaving the yard site.

When evacuating the site by vehicle use only the exit designated, be alert, and keep your speed down.

When it is safe to come back to work after a site evacuation you will receive a phone call at home indicating that it is safe to do so.

When it is safe to re-enter Behlen/Westman buildings, after a plant evacuation the all-clear horn will sound.

When re-entering the yard or plant sites after an evacuation, double check your work area for safety.
Evacuation Plan

Emergency Management Team members will shelter in the boardroom in Behlen & Westman buildings.
Front office, sales, Production/shipping, Accounting, outside and plant employees will shelter in the cafeteria.

Engineering, and employees in the shipping office and new south office area will shelter in the new south office.

Westman office and plant employees will shelter in the Westman lunchroom.

When the Shelter-in-Place horn sounds, employees will immediately leave their work area and walk directly to their designated safe room.

Members of the Emergency Management Team will immediately report to the Boardroom.

In the safe room employees will report to their immediate supervisors.

The phone is not to be used for any other reason than communication between safe rooms and the Emergency Management Team (Boardroom).

When returning to work areas after Sheltering-in-place, double-check your work area for safety.
Shelter – in – Place Plan

Muster station location Handout.

Muster Station “B” – Shipping, Welding, & Maintenance will meet here.

Muster Station “A” – Paintline, Rollforming, Metal Fabrication, Westman, and office employees will meet here.

Each Safety Center will be equipped with the local area floor layout, as well as Emergency Contact numbers, along with a breakdown of the Emergency alarm and the meaning of it’s signals.
Additional Information

Procedure for Dealing with Suspected Material

In the event that material is found, and it is likely to contain asbestos, it will be deemed
to be asbestos-containing material and will be treated according to the following
1. Individual who discovers the material shall immediately stop what they are doing
(if working near the identified material) DO NOT TOUCH THE MATERIAL AT
2. Individual who discovered the material must proceed directly to supervisor and
the H&S Department to report the finding. (if this happens on an off shift where
the H&S Department is not on site, the supervisor or lead hand will rope off the
area and inform H&S by a phone call and email.) This area will remain
inaccessible until properly cleaned by competent 3rd party.
3. Supervisors / H&S (or designate in their absence) will rope off the area where the
sample has been discovered and inform affected employees & supervisors to
stay clear of the roped off area. Gently, mist a solution of water over the material
to help prevent the material from becoming airborne.

4. Arrange to have competent 3rd party (Power Vac or other approved company)
come in and remove the material according to the accepted practice.
5. Post a written memo in common areas to inform all staff of the clean-up activity.
Provide copy of the memo to the Union. The memo should include:
a. Where the material was found and the subsequent clean-up will occur;
b. Who is performing the work;
c. When they are expected to be on site;
d. If there any questions or concerns, who can they be addressed to.
6. Request 3rd party company to provide a sample of the material in a zip-lock bag.
Contact Winnipeg Air Testing (204-668-3141) or Pinchin (204-728-2143). They
will provide guidance on how to properly document the chain of custody for the
sampling of the material.
7. Update Asbestos control plan with results of the sample analysis.
Full transcript