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Time Management

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by

Ashley Shaffer

on 1 February 2014

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Transcript of Time Management

The Evolution of Time
Management


Refers to managing time effectively so that the right time is allocated to the right activity
Time Management
Time Management Mistakes
Many of us know that we could be managing our time more effectively; but it can be difficult to identify the mistakes that we're making, and to know how we could improve.
When we do manage our time well, however, we're exceptionally productive at work, and our stress levels drop. We can devote time to the interesting, high-reward projects that can make a real difference in your college career. In short, we're happier!
Many students discover the need to develop their time management skills when they arrive at college.
In college, you have less in-class time, more outside of class work, and a great deal of freedom and flexibility.
Mistake #1. Failing to Keep a To-Do List
Mistake #2
Not Prioritizing
Mistake #3
Failing to manage
DISTRACTIONS
Mistake #4
Mistake #5
Taking on too much
Mistake #6
Thriving on "busy"
Mistake #7
Not taking breaks
Mistake #8
Ineffectively scheduling tasks
SCHEDULING
PRIORITIZATION
&
A plan consisting of events & activities for completing work or achieving an objective
By keeping a To-Do List, you make sure that your tasks are written down all in one place so you don't forget anything important
To-Do Lists are essential if you're going to beat work overload
When you don't use To-Do Lists effectively, you'll appear unfocused and unreliable to the people around you.
When you do use them effectively, you'll be much better organized, and you'll be much more reliable.
You'll experience less stress, safe in the knowledge that you haven't forgotten anything important.
It's often when people start to use To-Do Lists effectively and sensibly that they make their first personal productivity breakthroughs.
How
TO DO:
Step 1:

Write down all of the tasks that you need to complete.
(Ideally, tasks or action steps should take no longer than 1-2 hours to complete)
Note:
You may find it easier to compile several lists (personal, study, and workplace To-Do Lists, for example). Try different approaches and use the best for your own situation
Step 2:

Run through these tasks allocating priorities alphabetically from
A
(very important, or very urgent) to
F
(unimportant, or not at all urgent)
If too many tasks have a high priority, run through the list again and demote the less important ones
Once you have done this, rewrite the list in priority order
To use your To-Do List, simply work your way through it in order, dealing with the A priority tasks first, then the B's, then the C's, and so on. As you complete tasks, check them off or strike them through
Scheduling
Scheduling is best done on a regular basis, for example at the start of every week or month.
Go through the following steps in preparing your weekly schedule:
1st:
Record class and lab times in appropriate day/hour blocks on a time schedule sheet
2nd:
Record meal times
3rd:
Record all regularly scheduled personal activities such as meetings, employment and athletics
4th

Record any special activities you need to do or want to do on a regular basis
5th:
Label some empty blocks of time as STUDY time
6th
:
Label some empty blocks of time as OPEN for academic or personal needs
Last:
Schedule some time during Friday, Saturday, and Sunday for you to play, relax, or do whatever you want to do.

This is your reward for sticking to your schedule. In addition, you'll enjoy your free time more.
Your schedule should look something like this:
The first step to effective scheduling is making a To-Do list
Thank you for your "time"!

Written by Ashley Schaffer and adapted by Matika Levy
RHA Leadership Retreat
Winter 2014

It's funny because I just told you about time management
Full transcript