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FOOD AND TRAVEL EVENT

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by

Joon Kay

on 8 March 2014

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Transcript of FOOD AND TRAVEL EVENT

Purpose of our event: raise a donation fund for charity
Layout
Raise a donation fund for charity
Saturday, March 8th, 2014
Vol I, No. 001
II. HOW DO WE PROMOTE OUR PLAN ?
I. MEANING OF THE EVENT:
IV. F&B PLAN
F&B COST
COST & PROFIT
III. HOW DO WE ORGANIZE OUR EVENT ?
Cuisine is a characteristic style of cooking practices and traditions of countries, often associated with a specific culture.
Each countries has various kinds of delicious food, but we just want to pick only 2-3 most famous dishes

Viet Nam
:
fresh spring rolls, grilled meat

Korea
:
tokbokki, kimbap

Japan
:
shrimp tempura, flan matcha

Hong Kong
:
fish ball curry, cinnamon with chinese date

This is a charity event ( the income of the event will spend to the charity group, orphanage, handicapped children’s center)
_ Show the sponsor about our PR plan.
_ Have the sponsor’s brand on the poster, the leaflet, the facebook page.
_ Have a plan to PR the product of that brand:
+ The product will be a gift at the event. The customer of the event will have a chance to try it.
+It will help the sponsor’s product be more famous.
+If it is a triable product, the sponsor will have a chance to test it.
1) Location:
Lobby B – HUFLIT Su Van Hanh

2) F&B area:
divided into 5 sections:
- 4 sections of 4 countries : Japan, Korea, HongKong, VietNam
- 1 section of beverage

3) Kind of service:
Self-service, we serve and customers will pay directly at stalls.
We arrange some benches and tables at the middle and around the stalls for customers to enjoy the food

4) Charity box
: in the middle of the lobby

5) Central area:
-Just like a mini stage for singing and dancing at the beginning of the event
-Make a short speech to raise the donation for charity
-Place which held the Game show: “Who will be the lucky one of the event?”
+ Start at 11am
+ Gift: souvenir, symbols of 4 countries

A. Viet Nam
1. EQUIPMENT COST
A. Promotion plan:
HOT NEWS

Our group comes from 2 different major, the idea of our event is FOOD AND TRAVEL, a combination of Tourism and Hospitality

When we come to a country, it’s not only a chance for us to experience many interest things there but also a chance to enjoy their local food, their cuisine.
Food is one of the most enjoyable things for travelers.
Food and travel are always come together to bring us amazing moment in a strange country.

It’s also an ideal way to promote, to advertise the tourism through the cuisines.
In our event, we will take you to 4 Asia countries by giving you some travel information, pictures and especially some special food from these counties.
Online marketing
Social marketing
Print some poster, small banner , leaflet, sticker...
B. Sponsor Plan.
III. HOW DO WE ORGANIZE OUR EVENT ?
6) Decoration:
1 day before event
+ Main gate: made from bamboo
+ Stalls: decorated with the symbols of each countries, made from sponge and paper at 2 sides of the stalls. Handmade vintage style pictures of each countries hanging by a rope in front of every stall.


Japan:
Fuji Mount, Saruka-Blossom Flower, Lucky cat, Geisha

Korea
:
Hanbok, Ginseng

Hong Kong:
Skycrapers, five-petal Hong Kong orchid tree (Bauhinia blakeana)

Viet Nam:
L
otus, Ben Thanh Market, Bitexco tower

+ A small corner next to food stalls to provide some information of each country.
+ Bar : wines, shakers
+ Banners, posters
+ Member cards for members in host group.

7) Human resources:
+ Leaders: 2 people
+ Accountant: 1 person
+ Decorators: 4-5 people
+ Bar: 2-3 people
+ Stalls: 2-3 people/stall
+ MC: 1 person
+ Customer care: 3-4 people.

Layout
THANK YOU FOR YOUR READING
2. F&B COST
Total capital (materials + ingredients) = 6.805.000 VND
Total revenue: 14.800.000 – 6.805.000 = 7.995.000 VND

1. Cost of Grill meat
2. Cost of Green bean sweet soup
3. Cost of Spring roll
B. Korea
1. Cost Tokbokki
2. Cost of Kimbap
C. Japan
1. Cost of Tempura
2. Cost of Matcha flan
D. Hong Kong
1. Cost of Fish ball curry
2. Cost of Red apple cinnamon water
E. Beverage ( 4 kinds )
Mojito
Raspberry soda
Mystery night
Cinderella
COOKING PROCESS
Prepare everything at home, bring to the event and cook in the canteen area
Sell food at stalls and pay directly at stalls.

V. ENTERTAINMENT
Game area: Parking area – HUFLIT SVH
TUHO
TAM CAM
FREE PRIZE DRAW
The rule is simple. The players try to cast the sticks into the hole of a narrow-necked wooden jar. The score is determined by counting the number of arrows collected in the jar. It looks easy, but the hole is quite small and to throw the arrows accurately to make it go into the hole is not as easy as it seems, for it requires good concentration and patience.
Use chopsticks to pick out green bean for a mixture of green bean and red bean. In 1-2 minutes, pick as much as possible to be the winner.
With 30 thousand VND for each transition at any food stall, you all will get a lucky draw at the end of the event. Fill your information and let's check if you're one of the lucky person on that day.
BIG EVENT
150 - 200 Guests
Full transcript