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Time Management

Academic Advisement Center
by

Benita Pratt

on 25 February 2015

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Transcript of Time Management

Here is a breakdown of the average student's week by time (168 hours):
12 Credit hours of classes
36 study hours (3 hrs for every 1 credit hour)
56 sleep hours (8 hrs per night)
104 total hours each week
64 leftover hours
What are you doing with these hours?
Obstacle 1
Obstacle 2
Obstacle 3
Goal
Start
Have you ever?
Crammed for an exam?
Felt you had too little time for schoolwork?
Written a paper 2 hours before it was due?
Time Management Accomplished!!!
Excellent Grades
Balanced lifestyle
TIME MANAGEMENT
Academic Advisement Center
PRIORITIZING
How do you spend your time?
Get Organized
Getting Organized
Managing Your Schedule
Time management refers
to a range of skills, tools, and
techniques used to manage time
when accomplishing specific
tasks, projects and goals.
What steps could
you have taken to
prevent cramming
for the exam?
How are you
scheduling
your time?
How are
you
prioritizing
your
responsibilities?
Urgent and Important
Non-urgent but Important
Personal development
Career skill development
Relationship building
Future planning
Network development
Prevention planning
Class studies and related assignments
Important deadlines
Last minute preparations
Important meetings
Health and fitness
Emergencies/crises
Not Important but Urgent
Some emails/phone calls
Some meetings
Many Interruptions
Some popular activities
Not Important and Non Urgent
Excess TV
Excess social networking
Some phone calls
Time wasters
Anything that disturbs your activities in other quadrants
Making a matrix work
Understand priorities
school
study
List associated tasks
List Important duties
List everything else you do with your time
Time Matrix
Complete your own time Matrix
Indicate your priorities, associated tasks, important duties, and non essentials, as well as how you spent your free time.
Be Honest!!!
Which quadrant do you spend most of your time in?
Hanging out in Quadrant
Allows you to prepare for urgent tasks and things most important to you without pressure
Brings balance to your life
Helps you to be more prepared
Builds confidence in you role as a student
Produces better grades
Reduces stress!!!
Unorganized
Schedule
Messy
Work
Area
Late
MEETING
DEADLINES
Unable
to find
items
STRESSED
Isn't
well
rested
Keep trying time management systems until you find one that sticks
Having some type of calendar is the most important part of staying organized through the chaos that is college.
Keep your living space clean
Keeping your living space clean can help with everything from preventing you from losing your keys (again) to being able to mentally focus when you really need to, since you won't be visually distracted by all the junk on your desk.
Stay on top of your responsibilities
When you are faced with anything that connects with your college responsibilities -from a cell phone bill to figuring out what day you are going home for thanksgiving - make yourself do one of four things:
1. Do it
2. Schedule it
3. Toss it
4. File it
Spend a little time each week reorganizing
Spend a few moments looking over what you got done, what you're doing, and what you'll need to do over the next few weeks.
While it may seem like a waste of time, those precious minutes can save you a lot of time - and a lot of disorganization - in the future
Plan ahead to stay ahead
Plan ahead for everything you have to do. If you have a major event you're planning, make sure your homework is done ahead of time so you can focus on your event when the time comes.
If you know you have a major paper due, plan to work on it - and finish it - a few days in advance. Since it's in your calendar and in your master plan, you'll stay organized and on top of your tasks without even having to think about it.
Take care of your physical, emotional, & mental health
If you are not eating, getting enough sleep, finding time to exercise, and overall treating yourself kindly it will catch up with you sooner or later.
Give yourself a little TLC and remember that taking care of your own health is an important part of reaching your college goals.
Master Schedule
Put your student handbook to use
FIT Calendar: Write important dates (last day of add drop, finals week, holidays)
Incorporate due dates for assignments, tests, papers - your syllabi are key!
Include study time, taking into account the study rule (3 hrs for every 1 credit hr)
Add outside activities such as student organization meetings and campus events
Weekly Schedule
Full of fixed activities
Classes & Studying
Work
Eating and personal care
Sleeping
Commuting
Add out-of-routine tasks
Daily Schedule
End of each day, make a list for tomorrow
Build from what you've already written in your planner
Be specific
Adjust your schedule according to your classes and assignments
Self Management Questionnaire
Yes or No Answers
1. Do you meet deadlines?
2. Do you feel well rested?
3. Do you plan out your week?
4. Do you have a checklist to organize your daily activities?
5. Do you set goals for yourself?
6. Do you think that being a full time student is equivalent to having a full time job?
7. Do you prioritize?
8. Do you complete tasks in advance?
9. Do you use an organizational tool?
10. Do you feel you balance your time efficiently?
How do you use your hours per week?
# of hours of sleep each night __X7=__
# of grooming hours per day __X7=__
# of hrs for meals/snacks per day __X7=__
Total travel time - Weekdays __X7=__
Total travel time - Weekends __X7=__
# of hours per week for regularly scheduled functions __
# of hours per day for chores errands, etc. __X7=__
# of hours of work per week __
# of hours in class per week __
# of average hours per week socializing, dates, etc. __
Creating your Time Matrix
Get done
right away
Plan
Should say
"NO" to
Do not
need to do
Creating your Time Matrix
Important deadlines
Last minute preparations
Important meetings
Emergencies/crises
Personal developing
Training
Relationship building
Health/exercise
Prevention planning
Some emails/phone calls
Some meetings
Many interruptions
Some popular activites
Trivia, excess TV
Some phone calls
Time wasters
Urgent & Important
Non-Urgent but important
Not important but Urgent
Not important & non urgent
Study Time
Develop and plan for blocks of study time in a typical week
If you become restless or are reviewing difficult material take more frequent breaks but make sure to return to the task at hand
Schedule study times during your most productive hours (Morning person or night owl)
Have a dedicated study space
Have a back up study space (Library, departmental study space, coffee shop)
No distractions - no phone calls, texting, social networking
Identify resources
to help you
Contact your professor for clarification
Are there tutors?
What campus resources can I use?
Goals
Set short term and long term goals
Set goals for each semester
Set goals for each class
Set goals for each week
Set goals for each project
Identify a plan for each goal
When things get tough
Remember time management is a learning process
Don't be hard on yourself
Learn from your mistakes and keep moving forward
Recognize when you need help and ask for it
Weekly Calendar
Using the methods we have discussed plan out your upcoming week.
Additional Keys to time management sucess
http://www.studygs.net/schedule/index.htm

http://www.getorganizednow.com/art-students.html
Full transcript