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Job application letter
Transcript of Job application letter
Tips to write a covering letter
Júlia Sintes, León Putz, Sandy Delgado and Marta Camps
4th D, IES Cap de Llevant.
job you are applying for
in the Subject Line of your email message, so the employer is clear as to what job you are interested in and who you are.
Job Code 1234: District Sales Manager - (your name)
Communications Assistant Position - (your name)
Managing Director Position
Application for Customer Service Job
Social Media Expert Seeking New Opportunity
Job application: (your name)
Referral - (your name)
Referred by (name and surname of the person you are referred by)
Meeting Request - (your name)
Meeting Follow Up - (your name)
Enquiry - (your name)
Writing a covering letter
SUBJECT (email letter)
Try to find the name of the person you are writing to.
: Information on why you are writing.
position you are applying for
where you found out about the job
(advertising in the newspaper, etc.) You can include the name of a mutual contact, if you have one.
why you are interested
in the organisation and in that type of work, what first brought it to your attention.
If you have previously written the name to whom the letter is addressed, use
, and if you have not put the name use
End your cover letter with your
, followed by your
Try not to go over
one side of A4.
USE OF WORDS
Never use a long word where a short one will do.
If it is possible to cut a word out, always cut it out.
Try to use
Keep your letter
to the point
can help to make it sound better.
SPELLING & GRAMMAR
spelling and grammar checking tools
to identify possible mistakes, but never trust that they have caught all your errors.
your letter by reading it out loud and asking someone else to review your communication before forwarding it to the employer.
Plain white photocopier paper is fine
. Do NOT use lined paper or paper with punched holes!
put your covering letter in the
body of the email
to write an application letter
I am writing with regard to/ in connection with your advertisement in (where)
I am writing to apply for the position of (job) as advertised in (where) on (date)
I am interested in applying for the job of…
With reference to your vacancy for a...
INTRODUCTION/ OPENING PARAGRAPH
I have studied /been working for…
I am presently working for…
I am familiar with /experienced in /fluent in …
At present I am…
As you can see from my curriculum vitae, …
I believe I am suitable for the position of …
I consider myself well-qualified for the position of…
Although I do not have a lot of experience in this field, I feel that I can …
I hope my application will be taken into consideration.
I would be grateful if you would consider my application.
You will see from my CV that two people can be contacted as references.
If you feel that my qualifications meet your requirements, I am available for an interview in…/by phone any weekday afternoon, and you can email me or telephone me on the number below.
Please feel free to review my CV, then call me at (number) or email me at (email address) to discuss the position.
… I am available for an interview at your convenience.
I enclose (in a letter)/have attached (in an email) a copy of my CV outlining my qualifications and experience.
I would enjoy talking with you about this exciting opportunity at your earliest convenience. Thank you.
I look forward to hearing from you soon.
I look forward to your reply.
WE HOPE YOU ENJOYED IT!
Top 10 words
to make a
to make a
If you are not sure you have the contact’s name correct,
If you know the person’s
If you do not know their gender but do know their
FIRST NAME or INITIAL
, use a construction like:
If the contact’s name is
Dear Dr/Mr/Ms + Surname,
Dear Pat Brimley
Dear P. Brimley.
Dear Hiring Executive,
Dear Hiring Manager,
Dear Sir or Madam,
Dear Human Resources Director,
Dear (Company name) Recruiter,
To Whom It May Concern,
call and ask the company’s receptionist,
look up the person on
or research the name on
it was finished
If you are too jokey, too personal or too casual you may give the impression that you are not serious about the job and therefore not the right person for it.
You can use a conversational tone, but you must
and do not be tempted to force the niceness,
Being too informal
It is a document that is
attached to the CV
to provide additional information on the most relevant
of the candidate, in order to show the reasons
why the applicant is qualified
for the job.
Vital to your CV!
If this is an email, simply include your
, followed by your
Write down both you and the employer’s
(name, address, phone number, email) followed by the
HEADER (hard copy letter)
5000 Road Ave.
Small City, IA 55555
Mr Alfred T. Surname
Senior Vice President of Communications
4567 West Apple Lane
New City, New City, 67788
May 25th, 2013
Your City, State, Postal Code
Your Phone Number
Your Email Address
City, State, Postal Code
Wong Wai Man Wilfred
Room 354, Block 6
Model Village, North Point, Hong Kong
Mr William Chan
Wong And Lim Consulting
PO Box 583
Kwai Chung, Kowloon
20th January, 2016
Dear Mr Chan,
I am writing to apply for the post of
Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 18th January 2016.
My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.
Currently I am studying
a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2016.
Subjects which I am studying that are relevant to the post of
Operations Management, Human Resources Management, Accounting, Marketing and Strategic Management.
My final year project is entitled Knowledge Management Practices in HK. Carrying out this project has improved my communication skills, my leadership skills and my ability to lead and supervise subordinates effectively. I have also learned how to run a project from the planning stage to its completion.
During my studies I have held the post of Executive in the Management Society. While leading and organising Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.
Working for Wong And Lim Consulting appeals to me
because it has a good reputation and it provides excellent training
. Your organisation produces a high-quality service, and
I can contribute to this with
my leadership skills and my ability to work under pressure.
I am available for interview at any time.
I can be contacted most easily on
the mobile phone number given above.
I look forward to meeting you
Wong Wai Man Wilfred
: Describe what you have to offer the employer.
Summarise your strengths
and explain how they might be an advantage to the organisation by
to the competencies required in the
, to show how you fit the criteria for the position.
that demonstrate your abilities.
Thank the employer
for taking the time to consider you for the position.
how you will follow up
and when you will do it.
(E.g. You can state that you would like the
interview or discuss employment opportunities
. Don’t forget to mention
you won’t be available
for an interview.
For the position of
Secondary School Teacher
For the position of
Job she is applying for: implicit (school ---> teacher)
People used as referees
When she will be available for an interview
Thanks to the employer
How she will follow up
Job she is applying for: position in PT. The Gunner
Why she is interested
Strengths and skills related to the job
How the applicant will follow up