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How we do Projects here at York

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Transcript of How we do Projects here at York

Come fly with us....
A Project Toolkit
Turn the world upside down
What do we mean by the term Project?
A project is a
temporary
endeavour undertaken to introduce a change or something new.

For example, a new service, a new product, a new system. All projects have a...
Beginning
Middle
End
And some of the following characteristics...
A defined
outcome
A defined
life span
Span
University
directorates
Involves
the 'thing' being delivered
(the business outcome)
the people involved
(the stakeholders)
the cost
(people's time
& money)
You may have heard these things called...
COPYRIGHT
London 2012
http://www.adlibbing.org/2012/07/26/2012-olympics-social-media/
The Shard
http://londonist.com/2012/03/photos-building-the-top-of-the-shard
use the arrow buttons below to navigate your way
and the art of Project Management is...
£
the
timescale
(the plan)
£
Juggling
all these
characteristics
STAY IN CONTROL OF YOUR PROJECTS...
A guide to help you learn about managing projects here at the
University of York
sit back and relax as we guide you through the inflight entertainment
So how does this fit with our projects here?
We know people can be put off by the different project methodologies and the funny project words and lingos used. This can be daunting and confusing for people, especially those who are not used to managing or working on projects on a regular basis.

Which is why we've developed a user-friendly toolkit designed to be collaborative and flexible.

It won't always be plain sailing.
Don't worry
! This toolkit aims to give you a helping hand as you navigate your journey.
Typical Activities include...
Early Analysis & Discovery
Business Case Development
Governance
Project Scoping
Early Planning
Procurement
Requirement Development
Planning
Communicating
Risk & Issue Management
Implementation
Risk & Issue Management
Training
Moving into Business as Usual
Post Implementation & Benefit Review
Celebrating success
Our Project Phases
Pre Flight
Boarding
Taking Off
In Flight
Landing
Pre Flight
Boarding
Taking Off
In Flight
Landing
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Pre Flight
An idea for a project has been born
A
Closer
Look
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27
60
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Boarding
A
Closer
Look
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27
60
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Take Off
A
Closer
Look
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27
60
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In Flight
A
Closer
Look
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27
60
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Landing
A
Closer
Look
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27
60
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A bird's eye view through to the detail...
Before we board, we need to:

Think about what the optimum conditions are for starting the project

Complete some initial discovery work in support of the project

Identify the change required

Articulate a clear and succinct statement that describes what the project is about
Getting ready for take off
As part of preparing for take off, we need to:

Make the case for change

Define the scope of the project

Identify and understand your stakeholders
Copyright Credits

Airplane icons all taken from FlatIcon @ http://www.flaticon.com/

Starting the ascent
Before we get comfortable in-flight, we need to:

Get organised and prepare the essential project documentation that will help you 'manage' the project, such as an Action Log, Comms Plan etc.

Think about the practicalities of
how
you want to run the project, get project meetings scheduled and booked in early
As part of the in-flight journey, we need to:

Break the project into manageable chunks

Schedule in key project activity

Track the progress we are making

Communicate out project progress to our project stakeholders
Take control of your flight
Before we disembark, we need to:

Undertake a full project review

Complete the transition to Business As Usual

Put in place a plan to track the benefits later down the line

Celebrate our success
Navigating the descent
We hope you have successfully navigated your
way through our project flight metaphor
Click on the phases of the Project Toolkit below for more information and some helpful templates
To help bring the phases to life, we've designed our
project phases around a flight metaphor
Full transcript