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TIME management

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by

Marta Kaczorowska

on 10 December 2014

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Transcript of TIME management

What is
Time Management
??

What to Do ???
Time Management
Manage your LIFE and SUCCESS
By doing more with less Effort

Analyze your Time Management problem
WHO
WHAT
WHERE
WHEN
WHY
Boss ? Colleagues ? Staff ?
You're disorganized !
Unwilling to delegate ?
Write a list with NAMES :)
Too Much of everything ?
Untidy\Disorganized work place ?
Late information arrival ?
Office ?
Traffic ?
Meetings ?
Working from Home ?
Before\After work ?
In\Away from office ?
Morning\Afternoon ?
No boundaries ?
Can't say NO ?
No Plans, Priorities, responds ???
To-Do List Planning
Specify the Tasks
>> Prioritize them
>> Set a time for each
Urgent vs. Important
Urgent
Important
Requires immediate action
Usually visible
Not necessarily important
Often, associated with the achievement of somebody's else goal
Has to do with results
Requires more initiatives
Have an outcome that leads to goal's achievement
Eisenhower Box Method
Reduce
Anticipate & Prioritize
Delegate
Discard
Effectiveness is the critical quality that distinguishes achievers from everyone else !
Thank You !

Is about how to control the amount of time spent
on doing specific activities...
...and increase EFFECTIVENESS and
EFFICIENCY
The Nature of Time
How do you cut your cake?
Profession
/Business
Personal
Family
Social Activities
ABC Analysis
At the end of the day review and reschedule those jobs you have not done
Remember to be flexible and also plan your career and development within your to do list
Pareto Principle is the 80-20 rule
“If you focus on the 20 percent that really contributes to the 80% of end product you can get things done a lot more effectively”
POSEC Method
Identify obstacles

and top priorities
Create a plan

to protect those priorities
Establish ways to

mitigate distraction

along the way
What we gain from time management, in essence, is not more time, but a better life.
Bad
time
management =
stress
Time is fixed, You can not change it, but time management is about
changing the way you spend your time
Key Mistakes, Time Wasters & Distractions
Time Management Mistakes
Many of us know that we could be managing out time more effectively, but it can be difficult to identify the mistakes that we are making and to know how we could improve
Mistake #1 : Failing to keep a To-Do list
Mistake #2 : Not Prioritizing
Mistake #3 : Failing to manage Distractions
Mistake #4 : Talking to much
Mistake #5 : Not taking breaks

Mistake #6 : Ineffectively scheduling tasks
Get rid of Time Waters and Distractions
Minor Time Wasters
Major Time Wasters
Daily Interruption
Slave to Technology
Unexpected Visitors
Unplanned meetings
Procrastination
No to say NO
Low Self-Esteem
No Self- Motivation
External:

•Phone calls and emails
•Meetings
•Unexpected visit
•Finding the information
to be able to complete a task
Internal:
•Lack of discipline
•Inability to delegate
•Messy desk
•Indecision
•Lack of planning
Procrastination
Your time and define your life by goals
Things you have to accomplish regularly to be successful (family and finances)
Things you may not like to do, but must do (eg. work)
Things you should do or may even like to do, but they're not pressingly urgent (eg. socializing)
rioritize
P
O
rganise
S
treamline
E
conomize
By paying attention to the few remaining things that make a difference (social obligations)
C
ontribute
those jobs it is critical to do today
those jobs would be good to do today
those which will wait
A
B
C
Full transcript