Send the link below via email or IMCopy
Present to your audienceStart remote presentation
- Invited audience members will follow you as you navigate and present
- People invited to a presentation do not need a Prezi account
- This link expires 10 minutes after you close the presentation
- A maximum of 30 users can follow your presentation
- Learn more about this feature in our knowledge base article
System Documentation - Payroll
Transcript of System Documentation - Payroll
By: Krizzia Fabio
What is System Documentation?
Electronic system designed to organized and manage documents.
Documents are usually organized with software, which provides the user with the ability to access, modify, and centrally store the documents
5 common techniques:
1. Entity Relationship Diagram
2. Data Flow Diagrams
3. Document Flowcharts
4. System Flowcharts
5. Program Flowcharts
Data Flow Diagrams
-it graphically describes the flow of data within an organization.
-use symbols to represent the processes, data sources, data flows, and entities in a system
of the system and
do not represent the
1. Data sources and destinations
2. Data flows
3. Transformation processes
4. Data stores
Data Source or Data Destinations
AKA Entity Name
represents an organization or individual that sends or receives data that they system uses or produces
AKA Direction of Data Flow
represents the flow of data between processes, data stores and data sources and destinations.
AKA Process Description
represents the transformations of data.
AKA Data Store Name
temporary or permanent repository of data.
Payroll Processing System
A flowchart is an analytical technique used to describe some aspect of an information system in a clear, concise, and logical manner.
illustrate the relationship among processes and the documents that flow between them
A system flowchart begins by identifying both the inputs that enter the system and their origins.
are used to represent the relationship between the key elements--input sources, programs, and output products--of computer systems
Flowcharting symbols can be divided into the following four categories:
1. Input/output symbols
2. Processing symbols
3. Storage symbols
4. Flow and miscellaneous symbols
Some Input Output Symbols
Some Processing Symbols
Some Storage Symbols
Some Flow and Miscellaneous Symbols
DFDs emphasize the flow of data and what is happening in a system
a flowchart emphasizes the flow of documents or records containing data.
A DFD represents the logical flow of data
flowchart represents the physical flow of data.
DFDs are primarily used in the design of new systems and do not concern themselves with the physical devices used to process, store, and transform data.
Flowcharts are used primarily to document existing systems.
DFDs make use of only four symbols
Flowcharts use many symbols and thus can show more detail.
The following describes the payroll procedures for a hypothetical company.
Every Thursday, the timekeeping clerk sends employee time cards to the payroll department for processing. Based on the hours worked reflected on the time cards, the employee pay rate, and the withholding information in the employee file, and the tax rate reference file, the payroll clerk calculates gross pay, withholdings and net pay for each employee. The clerk then manually prepares paychecks for each employee, files hard copies of the paychecks in the payroll department, and posts the earnings to the hard-copy employee records. Finally, the clerk manually prepares a payroll summary and sends it and the paychecks to the cash disbursements department.
The cash disbursements clerk reconciles the payroll summary with the paychecks and manually records the transaction in the hard-copy cash disbursements journal. The clerk then files the payroll summary and sends the paychecks to the treasurer for signing.
The signed checks are then sent to the paymaster, who distributes them to the employees on Friday morning.
Prepare a data flow diagram and a system flow chart of the payroll procedures previously described.
Data Flow Diagram
Accounting Information Systems, 9/e, Romney/Steinbart
Principles of Accounting Information Systems, Philippine Edition, Hall
THAT IN ALL THINGS
GOD MAY BE GLORIFIED!