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Project Management, an Intensive Course

PRM1A is a module for the HAN University authored by Eduard Vooren, senior lecturer and research fellow
by

Eduard Vooren

on 21 March 2012

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Transcript of Project Management, an Intensive Course

Project Management
Project management is the discipline of planning, organizing, securing and managing resources to bring about the successful completion of specific project goals and objectives.

by Eduard J. Vooren
The Definition of PM
A project is a temporary endeavor, having
[1] a defined beginning and end (usually constrained by date, but somtimes also by funding or deliverables),
[2] undertaken to meet unique goals and objectives,
[3] usually to bring about beneficial change or added value.
This in contrast to business as usual (or operations),
[4] which are repetitive, permanent or semi-permanent functional activities to produce products or services. In practice, the management of these two systems is quite different, as it requires distinct technical skills and separate operations management.
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Hello, I am Eduard Vooren and I am a Senior Lecturer and Research Fellow with the HAN University of Applied Sciences since 1999. Before that I was employed with Marriott Hotels Corp. in the USA as a GM and later 'turn-key' Project Manager. One of my projects was the opening of the prestigious Miami Marriott Dadeland. At the HAN my specialty is Supply Chain Mgmt. and Project Mgmt.
The Lesson Plan is as follows:
this morning is a practice morning; a bit of theory of project management, the criteria, the constraints, the benefits, the disadvantages etc.;
then, after a break we will start a practice run behind the PC (two studente behind one machine) by means of an instruction guide.
After the lunch break we will form groups of 6 or 8 depending on the class size
the teams will brainstorm in their own time and define a project, set the parameters etc. and data input
on Friday afternoon the final presentations will take place here in this room
You will receive a group grade based upon content 50%, Q&A 20% and presentation 30% . The latter will also judge your ability to speak English.
What will you have learned afther this Intensive Course ?:
what the essence is of PM;
how to think and plan by means of processes;
how to create a mindset of creative 'out of the box' thinking;
to practice actual planning processes in steps or activities
to know the lingo; such as milestones, critical-and non-critical tasks, S-to-S, S-to-F, F-to-F dependencies, constraints, resource mgmnt., rates, Gantt charts etc.;
but also team mgmt and dashboard calculus, EVA (Earned Value Analysis) etc.
How
What
Why?
What
How
The Traditional Approach
Other Ways (CPM and CCPM)
Critical Path Method (CPM( or Chain Project Management (CCPM) is a method of planning and managing projects that puts more emphasis on the resources (physical and human) needed in order to execute project tasks. The most complex part involves engineering professionals of different fields (Civil, Electrical, Mechanical etc) working together.
CPM and CCPM is successfully implemented by US Navy, Lucent, NASA, US Air Force, Philips and many other organizations
Other Ways (Prince2)
In critical studies of Project Management, PERT-based models are not well suited for the multi-project company environment of today. Most of them are aimed at very large-scale, one-time, non-routine projects, and nowadays all kinds of management are expressed in terms of projects.
PERT-based models are still used by Civil Engineers and for Emergency Evacuation Plans of cities
Other Ways (PERT)
PRINCE2 is a structured approach to project management, released in 1996 as a generic project management method. In the method, each process is specified with its key inputs and outputs and with specific goals and activities to be carried out. Divided into manageable stages it allows for automatic control of any deviations from the plan (SMART).
Make it SMART
S = Specific
M = Measurable
A = Attainable
R = Realistic
T = Timely
Let's get to work!
We are starting from scratch with your, so far, bare knowledge of PM. Your assignment now, here, today is:
your project is to prepare breakfast for two
the menu: fried eggs, grilled bacon and tomatoes, fried sausages
the groceries have already been bought
don't forget to plan the utensils!
GO

[1] The first thing you have done is to accept a project, and you gave it a name: "Prepare and serve breakfast for two", and you also agreed upon precise specifications for the project - 'TERMS of REFERENCE'
Let's evaluate!
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[2] You set a BEGINNING and END DATE
[3] You brainstormed with your team and gathered the project details- time, team, activities (tasks), resources, financials; using suitable project management tools - 'WBS, WORK BREAKDOWN SCHEDULE'.
[4] You looked at dependencies; which task must go first and which last and you re-arranged tasks accordingly. You started to enter data in MS Project 2007 for example - 'DATA ENTERING'
[5) You set milestones; these are moments that a certain set of actions need to be 100% completed before you may continue with the rest of the project - 'MILESTONES'
[6] You agreed upon and delegated project actions. You prepared a resource listing; not only the labor force but also the grocery list and utensils. You also entered the cost of all this - 'SET RESOURCES and BUDGET'

[7] You CHECKED the dates; will the project be finished on time or will it go into OT? You checked, rechecked, changed, altered and rearranged until it worked. Keep on hecking it according to the SMART method.
[8] All the while you managed and motivated your team: informed, encouraged and enabled them
[9] You also checked, measured, monitored, reviewed project progress - adjusted project plans, and informed the project team and others.
[10] You completed the project - reviewed and reported on project performance; gave praise and thanked the entire project team
[11] You did a project follow-up - trained, supported, measured and reported results and benefits

[12] It's 12 o'clock midnight; you did it! It's time for a rest because you are dead-tired!
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The last item on the agenda today...

Schedule for Class F01:
Friday 18th, 11:15 - 13:30, C101: Group Forming & Instruction Class MS Project 2007
Wednesday 24th, 08:45 - 11:15, C101: Project Initiation and Data Input
Thursday 25th, 08:45 - 11:30, C101, Finalizing Data Input and Completion (all groups together)
Thursday 25th, 12:00 - 16:00, A304, Group Presentations (schedule) (all groups together)


Schedule for Class F02:
Friday 18th, 08:45 - 11:15, C101: Group Forming & Instruction Class MS Project 2007
Wednesday 24th, 11:45 - 13:30, C101: Project Initiation and Data Input
Thursday 25th, 08:45 - 11:30, C101, Finalizing Data Input and Completion (all groups together)
Thursday 25th, 12:00 - 16:00, A304, Group Presentations (schedule) (all groups together)


Schedule for Class F03:
Friday 18th, 11:15 - 13:30, C101: Group Forming & Instruction Class MS Project 2007
Wednesday 24th, 08:45 - 11:15, C101: Project Initiation and Data Input
Thursday 25th, 08:45 - 11:30, C101, Finalizing Data Input and Completion (all groups together)
Thursday 25th, 12:00 - 16:00, A304, Group Presentations (schedule) (all groups together)
The End
Full transcript