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Job Search Correspondence

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Heather Krasna

on 10 March 2015

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Transcript of Job Search Correspondence

Job Search Correspondence
Cover Letters
Thank You Letters
Networking Letters
Networking Thank-you's
Follow-up Letters
Office of Career Services
Mailman School of Public Health, Columbia University
Rejection & Acceptance
Serves as a bridge between job description and resume
Demonstrates commitment to mission
Makes it immediately easy to understand how you fit the job
Serves as a writing sample
Addresses any specific issues (relocation, start date, gap of employment) at the end
Individualized for each interviewer
Reiterates interest in the position
Reflects on specifics discussed in interview
Adds additional sales pitch based on
information gathered from interview

Dear Mr. Jones:

I enjoyed meeting you several weeks ago during my interview for the analyst position. I would like to thank you again for the interview. I left feeling very excited about the company and the opportunity.

As I had mentioned in the interview, I feel I can bring my combination of strong academic training, as well as my skills in financial analysis, to the company.

I am still very interested in the position, and was wondering if you might know when decisions will be made. If there is anything I can do to forward my candidacy, or if you have any additional questions about my background, please don’t hesitate to contact me at (917) 123-4567 or email me at janeqstudent@yahoo.com. Thank you again.

Dear Mr. Rice:

Thank you again for interviewing me. Although I understand that I was not selected for the Analyst position, I still truly appreciate the chance you gave me to meet with you and learn more about the Department of Health Administration. I also sincerely hope you will keep me in mind for future opportunities, as the Department remains one of my top employers of interest.

In addition, I am always seeking to improve my interviewing skills. I would greatly appreciate it if you have any suggestions that could help me improve in future interviews. If you could let me know if you'd be willing to speak with me for a few minutes, to provide any advice or tips on how I could improve my candidacy for future opportunities, I would be very grateful.

My email is janeqstudent@hotmail.com and my phone number is 212-987-6543. If you do not have time, of course I understand.

Thank you so much again.


Dear Mr. Miles:
I enjoyed meeting with you and your colleagues on September 16th when I interviewed for the compliance position at the New York City Department of Environmental Protection. The comprehensive nature of the department’s outreach as well as the credentials of the staff members with whom I met were extremely impressive.

I would be honored to be considered for the opportunity to join the regulatory compliance team at the Department of Environment Protection. The in-depth knowledge of the EPA regulatory compliance filing process that I gained at Phillips Nizer is particularly relevant to the projects the Department is undertaking in the coming months and will enable me to add value to the team immediately.

I look forward to hearing from you in the near future regarding my status. If there is additional information that I can provide, please contact me at 212.305.1121.
Thomas Brown

Dear Ms. Smith,

I am thrilled to accept the position of Epidemiologist at the CDC. As we discussed, my start date will be May 20, 2014. I am truly honored to be able to join such a prestigious organization and look forward to working with you. Please let me know what next steps I will need to undertake to finalize the offer and begin the onboarding process. Thank you so much again.
Very sincerely,
Bill Smith

Dear Ms. Jones:

I am writing to let you know that, though I am very grateful for your offer for a full-time analyst position, I will be unable to accept the position at this time because I have accepted an offer at another organization that better fits with my immediate career plans. It was truly an honor to have an opportunity to meet the members of your team and I am sure our paths will cross again. If there is anything I can do to assist you in future, please do let me know, and please do stay in touch.

Thank you very much again for your time, and I wish your company much continued success.

Jane Q. Student

Dear _____:
I am a recent graduate of the Mailman School of Public Health, and I got your name through Professor Jane Smith, who mentioned that you would be a perfect person for me to speak to about a career in healthcare finance because of your expertise in the field.

In June, I received my Master of Public Health with a specialization in Healthcare Administration. My goal is to apply this degree along with the experiences acquired through internships in two hospitals, as well as my thesis research on the Affordable Care Act, to obtain a position in healthcare finance. Given that you are a graduate of the Mailman School and you work at XYZ Health Finance Agency, I am hopeful you would be willing to speak with me, either in person or over the phone for approximately thirty minutes to hear about your Mailman School and professional career experience. I am particularly interested in hearing about what you do at XYZ Health Finance Agency, how you got there, and if you have any advice for someone looking to enter this field.

My schedule is flexible, and I am happy to work around your availability to meet in the next two weeks. I can be reached at 917-998-0000 or interested.student@columbia.edu. Thank you in advance for your time, and I look forward to speaking with you soon.

Interested Student

Dear _____:
Thank you so much for taking time from your busy schedule to meet with me yesterday. It was a pleasure to meet you and I found our conversation very helpful. Based on our discussion, I will definitely take a grant writing course. I also truly appreciate your introduction to Jane Doe at XYZ Agency and Bill Smith in ABC Organization, and I will let you know how my conversations go with them. I truly appreciate your encouragement of my career plans, and as you suggested, I will keep you posted
on my progress. Thank you so much again for your time and assistance. It is alumni like you who make the Mailman community so strong.
Grateful Grad
Dear Jane,
I found your profile on LinkedIn when searching for Mailman alums who work in environmental health. I’m planning a similar career change to the one you made from government to private sector and would love to connect. Thanks for your consideration.

Dear <Name>,
You are a mutual colleague of <Your Mutual Connection> and me. I found your profile on LinkedIn when searching for <people
you’re seeking>. I was very impressed by your <fill in the blank flattery>.
The reason I’m reaching out to you is <I want to learn more about your company; would love to see how you made your transition
from X to Y, which is similar to what I’m hoping to do; I am thinking about attending the graduate school you went to; I am hoping to
get a position in your field one day>. As a <student; stay-at-home mom returning to work; nonprofit professional; policy analyst with
a strong interest in water conservation> I think we have much in common.
Would you be willing to connect and potentially meet for coffee?
I truly appreciate your consideration. Have a wonderful day.
<Your Name>

Writing Resources
Columbia Writing Center:
OCS: http://tinyurl.com/MailmanOCS

Everything you write is a writing sample

Correct address: Dear Mr./Ms./Dr. (LAST NAME),
Dear Sir,
Dear (FIRST NAME), etc.
Data Analyst, Pulmonary
Data Analyst would have primary responsibility for the data integrity and data analysis of various observational studies, including the MESA Lung Fibrosis Study, the Columbia IPF Study, the Lung Transplant Body Composition Study, and the Lung Transplant Outcomes Group Study. The candidate will interact with investigators and staff at Columbia and at the other sites (i.e. University of Washington, University of Pennsylvania, et al.). Primary decisions will be related to analyses according to knowledge/experience level. Broader decisions in consultation with PI. Reports to the PO and will communicate and offer advice to PI regarding program performance and suggestions for improvement.

Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant
Bachelor's degree or equivalent in education, training and experience, plus three years of related experience required.

Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant
Excellent oral/written communication, organizational, analytical, and computer (e.g. word processing, spreadsheet software, other basic computer applications, etc.) skills; and ability to work collaboratively as well as independently and communicate with professionals from variety of disciplines required. Ability to independently program and perform statistical analysis in SAS, Stata, and/or R is required, in addition to familiarity with MS Office applications. Must be able to function semi-autonomously.

Preferred Qualifications
Master's degree in biostatistics, statistics, or public health with an emphasis on biostatistics and or epidemiology is preferred and may substitute, in part, for experience.
HIPAA Compliance training required Yes
Participation in Medical Surveillance required No
Requisition Open Date 04-07-2014 Requisition Close Date: Open Until Filled

Top Skills from this Posting:
Data integrity; data analysis; statistics; Computer skills (spreadsheets, SAS, Stata, R)
Interacting with investigators & staff, PI, independent and team work

Effective subject lines
—Question regarding Req # __________.
--Thank you re: Job Fair
--Following up re: application #___

--Mailman student seeks Epi career advice
--Former student from 2012 seeks career advice
--MPH/Epi grad relocating to Seattle
Full transcript