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Time Management for Beginners - SO

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Stavroula Konidari

on 29 July 2016

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Transcript of Time Management for Beginners - SO

Time Management for Beginners
Study Online

Careers & Employability
volunteering@londonmet.ac.uk

What things will prevent you personally from achieving affective time management?
Aims & Objectives
This session aims to enable you to feel confident in your own ability to manage your time and to facilitate an understanding of what time management entails.
Why is Time Management a good thing?
By the end of this session you will be able to:
Method
You will have some time to think your answers to some questions posed. You will then complete a questionnaire, and list activities that you need to complete in the near future. You will then work out a priority system to assess your to-do list and learn some tips to manage your time more effectively.
Time management
Organisational Skills
Problem solving
Assertiveness
Stress management
Planning skills
Skills Covered
List your three key aims towards managing your time better.
Procrastination
What do you think stops us from taking control of time?
Summary
Explained what is meant by time management
Assessed your own ability to manage time
Listed tips for improving in your management of time
Committed to personal time management goals for the future
All of us experience
not having enough time
to do all of the things that we would like – be that with our studies, at work or in our social lives. Sometimes, we may be in situations where we literally have got
too much
to do. At other times, there are many things that we can do to
improve
the way that we spend our time. This can
benefit
our lives in so many ways – and not just by having more time to spend having fun! It means that we can meet our
deadlines
more easily. This makes it an invaluable skill for our future graduate working careers – employers love employees who can manage their time and meet deadlines
Spend 5 minutes writing down your answers.
Your answers might include:
Spend 5 minutes writing down your answers
Were there any characteristics that you particularly felt applied to you or people you know?
Main categories of barriers to time management:
Your list might include:
How will you achieve that?
Write
down your answers on a piece of
paper
. You will need it at the end of this workshop.

These are tips that may help you improve your time management!
Where do you see yourself?
Time Thieves
We will begin by thinking about one of the really hard time thieves –
procrastination
. That is,
putting things off indefinitely
.
We all do it
. How many of us decide that the fridge needs
cleaning
– even though it has been filthy for the last 6 months – just because we have a
major assignment
to hand in? But no; fridge-cleaning is suddenly more
important
. As if leaving the bacteria in the fridge for one more week would give you serious food poisoning. I am now going to ask you to look at a
questionnaire
that I would like you to
fill in
– it tells you how much of a fridge-cleaner you really are.
Questionnaire
&
scores
It is relatively straightforward to consider the
factors
that
prevent
us from
managing
our
time
and, as we have seen, to think about how to
minimise
the
impact
that these factors have. But we rarely think about one further factor – we
knew some of these solutions
before the exercises. If we
really
are going to be able to apply effective time management techniques, then we need to be able to find out
what stops us from taking control of time
.
Write down your list of answers.
Your suggestions may include:
First stage
of controlling your time is to
set goals
for yourself. We are going to look at one way of doing this.
Specific
– goals should be specific rather than general. E.g. I want to go travelling through America after I graduate.
Measurable
- how will you be able to tell when you have succeeded? E.g. When you land in New York.
Agreed/achievable
– you need to agree the goal with someone to make you more accountable.
Resource based
– what do you need to achieve your goal. Do you need to do more research, save more money? E.g. I need to raise £1000 and will earn this by working at the student bar.
Time based
– all goals need deadlines. Need to be clear when you have succeeded. E.g. I want to go next summer after examination results.
In detail...
Take an example from your list of goals to which you could apply the SMART objectives & work through your example using SMART
Let's get planning!
Plan the next term in 20'!
That's all the time you need!
Practice
Practice
Practice
The list of priorities will change with time
Using
priorities
to manage your time and the goals you have to achieve will help you to
increase
your
productivity
.
List your three key aims towards managing your time better.
How will you achieve that?
Write
down your answers on a piece of
paper
. You will need it at the end of this workshop.

These are tips that may help you improve your time management!
Where do you see yourself?
Go back to that piece of paper!
These are your
top tips
that you will implement personally to improve your time management skills.

Stick it on your
wall
at home or put it on your
desk
where you will see it often.
Some more!
Post-Workshop Survey
Take 2 minutes to help us make our next workshop better.
Click on the link below to give us feedback.
https://volunteeringlondonmet.typeform.com/to/zKe5wA
Resources required:
Pen
Paper
Printer (optional)

minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
Suggested timing:
1h20

Move to the next frame once you've completed this stage.
Reduces pressure when faced with a heavy schedule or tight deadline
Allows you to stay in control
Allows you to achieve more
Gives you more energy
Enables you to succeed more easily because you know what you want to do and what you need to do to achieve it.
Over-attention to detail
Perfectionism
Making unrealistic commitments
Wasting other people’s time
Always dealing with a crisis
Not planning ahead
Over-planning
Snap decisions
Indecision
Procrastination
Not knowing where we are going
Not setting the right priorities
Not listening
Not explaining things clearly
Not being able to find things
Not finishing what we start
Too many interruptions
Not doing it right first time
Being tired
Understand what is meant by time management
Assess your own ability to manage time
List tips for improving in your management of time
Commit to personal time management goals for the future
Lack of clear objectives – unaware when you have achieved anything. Running a race without a finish line.
Lack of effective planning – constantly running from one crisis to the next. Taking time to plan means you can prevent the crises and end up saving time.
Procrastination - putting things off, especially something difficult or unpleasant.
Ineffective communications – having lots of long meetings when an email would be better and quicker.
Lack of assertiveness – not being able to say no.
We fear failure
We want everything to be perfect
We don’t like doing some tasks
We are easily distracted
We don’t think that the work is relevant or important
We might have to face up to tasks that we have left for far too long (it is easier to forget these tasks ever existed)
We may have to tell other people that we need them to interrupt us less
Time management doesn't happen in isolation!
You develop more skills than that.

https://drive.google.com/a/staff.londonmet.ac.uk/file/d/0BzKOfYDpUvKKRHoyTjR0cnN6OTA/view?usp=sharing
https://drive.google.com/a/staff.londonmet.ac.uk/file/d/0BzKOfYDpUvKKb3Q5c0dJUm15UzQ/view?usp=sharing
Click on the link to open
download
& print
Click on the link to open, download and print
https://drive.google.com/a/staff.londonmet.ac.uk/file/d/0BzKOfYDpUvKKdWhMOHNOcTVSR3M/view?usp=sharing
Click on the link to open, download and print
Full transcript