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Introduction to GTD

Moustafa Hassan

on 17 October 2011

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Transcript of GTD

Getting Things Done Presented by: Moustafa Hassan The Art of
Stress-Free Productivity Developed by: David Allen GTD® and Getting Things Done® are registered trademarks of David Allen company Has more than 30 years experience
as a management consultant
and executive coach. born December 28, 1945 David Allen In his book,
David presents a simple
and effective method to sharpen one's productivity. He compiled 20 years of research and experience
on personal productivity in his first book.
published in 2001. Has been called one of the
most influential thinkers
on productivity. Our session today is based on
the concepts and principles
presented in this book. He wrote two other books
that continue his work
on personal productivity He is the founder
and the prisident of the
David Allen Company. Which provides consulting, coaching,
and trainining services, as well as selling prododucts,
centered around the Getting Things Done methodology. The
Problem to a gold mine of insights into strategies for how to have more energey, be more relaxed, and get a lot more accomplished with much less effort David Allen Too much work We can do we are limited
in time & energy we need to Objectives Vision Projects Actions Big Picture Thinking
gives meaning and direction
and alot more complixity Too short time professional or personal Anything But we can't do Everything Focus We mean projects in the broad sense
that's any commitment that needs
more than one action to get done formal project management too complex for small projects
or heavy tasks we need something simpler
and more naturnal Calendar To-Do list A,B,C
Priority works to some extent but still not sufficient GTD we need a model that works at
the level of details
we are working day-to-day
and still aligned with the
big picture We mean Work in the broad sense works perfet for appointments what about the rest of actions almost impossible to plan ahead shifts to the next day
and adds to stress! very basic for the constantly
changing priorities Daily or Weekly ® so we avoid planning
until the last minute which just adds to our stress The
Principle The
Process The
Next Steps GTD® and Getting Things Done® are registered trademarks of David Allen company mind like water productivity
level recall one of your how did you feel? goes up and down Top Productivity moments you probably have been Focused Relaxed In Control the ready state of martial artist Stress productivity Open Loops internal committments
not completed yet
keep ringing in your mind What raises stress level? which consumes mental energy
inefficiently No Defined
Outcome No Defined
Next Actions No Reminder in
Trusted System Why things keep ringing in mind? get it out of your mind define desired outcome define next action keep remainders in trusted system and
get things
done! so how to stop worrying
about open loops? workflow diagram source: free article on www.davidco.com we get new inputs
everytime everywhere ideas emails calls notes (1) we need to COLLECT all stuff
to process and organize later anything that we allow to enter our world
that we haven't defined the desired outcome
or the next physical action email inbox in-basket notepad voice recorder etc... sucess factors collect all stuff
keep buckets to minimum
empty regularily (2) next we PROCESS the collected stuff first question is... after identifying a piece of stuff
the next question is... this simple key quesition
has two possible answers... if an item is actionable
the next question would be... what if it's multi-step project?
then we need to ask... and track it on the projects list Welcome Collect Process Organize Do Review 1 2 3 4 5 once identified an item as non-actionable, then the PROCESS phase has completed for it (3) next we ORGANIZE this non-actionable
item into one of three categories sucess factors one item at a time
no return back to "in"
no selectivity once identified the next action and the desired outcome (for projects), then the PROCESS phase has completed for this item (3) next we ORGANIZE this item
or just DO it right away if it takes short time "it does not take much strength to do things,
but it requires a great deal of strength to
decide what to do" we track delegated items in the waiting-for list regularily reviewed for needed follow-ups Day-Sepcific Actions
Time-Secific Actions
Day-Specific Information Next Actions Lists Normally we have large number of next actions to easily track in one list So we usually devide Next Actions to sub lists by CONTEXT location and tools at hand Natural Planning Model (1)
purpose and principles (2)
outcome visioning (3)
brainstorming (4)
organization (5)
next action @Home @Office @Computer @Anywhere @Calls @Agendas @Errands should be....
fun! The Five Stages
of Mastering
the Workflow Collection Tools Choose Next Action Three Models to Help Four-Criteria Model
for Choosing Actions in the Moment context

time available

enery available

priority Three-Fold Model
for Evaluating Daily Work doing predefined work

doing work as it shows up

defining work Six-Level Model
for Reviewing Work Life

Three- to five-year vision

One- to two-year goals

Areas of responsibility

Current projects

Current actions Daily Review Calendar Next Actions Waiting-For Weekly Review Key Success Factor Big Picture Review Mainly Baised on Intuition Projects Someday
Maybe Get
Clear & Current Thank You Read or Listen to
Getting Things Done Read the setup guide of your choice Follow the
Implementation guide
Full transcript