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Electronic Document Management

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Sharv C

on 10 February 2014

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Transcript of Electronic Document Management

Electronic Document

1. facts, information, and skills acquired by a person through experience or education; the theoretical or practical understanding of a subject.
Support research to treat and prevent infectious, immunologic, and allergic diseases.
Maintain records, grants, acquisitions, and contracts.
Help NIAID retain knowledge.
Enable collaboration.
Turn data into business intelligence.

What are the benefits of an electronic document management system?
Position NIAID to engage in higher-order business process automation, including electronic forms, workflow, and electronic and digital signatures.
Stories of Successful Document Management at NIAID
DEA- OA Contracts Repository
VRC NVITAL Regulated Document Repository
RML Proximity Access

Quality and understanding is not possible without access to all sources of knowledge held by an organization.
How do I get started with EDRMS?

7. Ensure Adoption
Help Desk
Communicate Policies
1. Define Objectives

2. Identify Business Needs
3. Identify Requirements
4. Prepare the Groundwork
Determine automated processes

6. Get Started With the System
What is knowledge?

How are documents used within NIAID?
Documents have a direct impact on the efficiency of business processes and the productivity of employees.
Provide ready access to documents regardless of work location, and increase opportunities for collaboration.
Improve document integrity, version control, and regulatory compliance.
Enable search capabilities based on document text or metadata.
Ensure knowledge retention by minimizing loss of data when staff members leave without transferring their personal documents.
Secure documents by defining formal access rights based on an individual’s role.
Reduce physical file space needed to store paper documents.
What tools are available for document management and collaboration at NIAID?
5. Quality Assurance
For additional information contact:


Collaboration with
DEA-OA Contract Repository
RML Proximity Access
VRC NVITAL Regulated Document Repository

workflow - ease of automated process
electronic signatures
utilizes role based permissions
intelligent electronic forms
metadata facilitates search/retrieval
consistent folder structures
Full transcript