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New Hire Orientation

Trenton Forging Company - Full Time Employees
by

Stephanie Cobb

on 31 August 2016

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Transcript of New Hire Orientation

Heart of TPS: Eliminate Waste ("muda")
Ownership
Get employees involved to:
Find inefficiencies, poor processes, problems
Analyze the issues: 5 W's and How
Go and see
Brainstorm solutions
Create a plan
Reap the benefits
The Toyota Way: 14 Principles
Principle 1: Base your management decisions on a long-term philosophy, even at the expense of short-term financial goals.
Align whole organization towards common purpose.
The "starting point" is to generate value for customer, society & environment.
Be responsible. Strive to decide your own fate.

The Toyota Way: 14 Principles
The Toyota Way: 14 Principles
GOAL!
Toyota Production System


Trenton Forging Co




WELCOME

III. Personnel Policies

Let Us Know!

Customer Relations
Employee Relations
Be courteous, friendly, helpful, and prompt in the attention you give the customer.
Spirit of teamwork.
Your communication with the public reflects on Trenton Forging Company.
What’s the payoff? Customer loyalty & increased sales / profit.
A comfortable and progressive workplace.
Direct communication
Mutually beneficial relationship.

Our Customers
PURPOSE: To describe methods employed to establish, control and
maintain our bloodborne pathogen exposure control plan.

General Responsibilities
PPE
Housekeeping
Hepatitis B Vaccine
Post Exposure Evaluation &
Follow-up
Training

SSOP Part 35
Bloodborne Pathogen Exposure

SSOP Part 34
Accident Reporting & Investigation

PURPOSE: To describe the methods employed to establish,
control and maintain the process of reporting and investigating
work related accidents and/or injuries.

General Responsibilities

PURPOSE: To describe the methods for establishing, controlling and maintaining an effective hearing conservation program.

General Responsibilities
Noise Exposure Monitoring
Noise Control Process
Hearing Protection
Education & Notification
Audiometric Evaluation
Record Keeping

SSOP Hearing Loss Prevention

SSOP Part 92
Right to Know Hazard Communication

PURPOSE: To describe the methods for establishing,
controlling and maintaining compliance with the Michigan Right to Know


General Responsibilities
Hazard Determination
Labeling
Safety Data Sheets (SDS)
Employee Information & Training
Hazardous Non-Routine Tasks
Multi-Employer Workplaces
Pipes & Piping Systems
Hazardous Chemical Inventory

PURPOSE: To describe the methods for establishing, controlling and maintaining Fire Exits and Emergency Evacuation Plans.

General Responsibilities
Emergency Escape & Reporting

SSOP Part 6
Emergency Plans


PURPOSE: To establish a system for ensuring the safety of all employees, and the proper operation & handling of powered industrial lift trucks (hi-los).

General Responsibilities
Operations & Handling
Refueling & Propane Cylinder Storage
Maintaining Bowl Feeder
Assisting with Tooling Change / Adjustments

SOP F04
Hi-Lo Operation & Handling

SOP A01 – Safety & Housekeeping

Receipt of Employee Handbook & At-Will Statement
W-4 & MI W-4
State of Michigan New Hire
I-9
Packet of Information:
Section 125 and Payroll Authorization
Insurance Enrollment Paperwork
Uniform Charges
Direct Deposit
Personal Protective Equipment
Respirator Mask Information Form
Employee Information Form

Forms to Sign

Bad Weather


No Workplace Violence
Workplace Searches
No Weapons
No Substance Abuse

On a Final Note

Good Housekeeping

V. Safety

Purpose: To ensure that no employee is harassed or harasses another for any reason or in any manner.

What is harassment?

What is sexual harassment?

What to do if you or another employee is a victim of harassment.
Harassment &
Sexual Harassment
“Every job is a self portrait of the one who does it. Autograph
your work with excellence.”
Author Unknown


The 3-Part Goal of Trenton Forging Company (TFC) is to:
1) Produce and deliver forgings of the highest quality, on
time.
2) Obtain total customer satisfaction.
3) Prosper as a business to provide security for the future
of our employees as well as for our customers and
subcontractors.


Quality Policy /
Mission Statement
Employee Handbook


Introduction – The Way We Work
Employment
Personnel Policies
Benefits
Safety
Receipt of Handbook

State-of-the-art, on-site die making facility
Produce over 370 new tools each year
Turn concepts into forged models in three days or less
Produce dies & samples in three weeks or less.
$24M in sales annually.
Ten Departments
ISO certified

What is Trenton Forging?

What does Trenton Forging Company manufacture?
Employee Handbook
Benefits
Forms to sign
Standard Operating Procedures



Orientation Topics

PURPOSE: To establish a system to provide all employees an opportunity to suggest new ideas or methods for making the workplace better. This procedure is one of the mechanisms to promote continuous improvement.


General Responsibilities
Employee Suggestion Forms

SOP A13
Employee Suggestions

SOP A02 –
Hazard Communication Program

COMPLETE WITHIN 30 DAYS:
Benefits Election Form
BCBS / BCN Enrollment Form
Guardian Enrollment Forms


TO KEEP:
Employee Handbook
Suggestion Form
Medical Booklet
Guardian Booklet
AFLAC Booklet


Forms Employee Keeps
& Forms to Return Back to HR

Merrill Lynch 401(k)
AFLAC
Unemployment Insurance
Worker’s Compensation
Social Security
Employee Bonuses
Tuition Assistance
Uniforms
Shoe Purchases
Tool Purchases
BCBS/BCN Medical Insurance
Affordable Care Act
Section 125 Plan
Guardian Dental Insurance
Guardian Life Insurance
Guardian Vision Insurance
Guardian Accident Insurance
Guardian Long Term Disability
Guardian EAP
Benefit Review Services COBRA

IV. Benefits (Continued)

Categories of Employment
Introductory Period
Work Hours
Recording Your Time
Pay Day
Paycheck Deductions
Garnishments / Child Support
Overtime
On-Call
Attendance & Punctuality
Performance Evaluations

II. Employment
What may result in disciplinary action?
Violation of company policies / safety rules
Insubordination
Poor attendance
Alcohol / controlled substances
Weapons / firearms
Poor performance
Theft / dishonesty
Harassment

Reputation for integrity
Trust
Good judgment
Disciplinary action – verbal warning, written warning, suspension and or discharge.

Business Ethics


TRENTON FORGING COMPANY

http://www.trentonforging.com




New Hire Orientation



Benefits

Holidays
Lunch & Breaks
PTO (Paid Time Off)
Jury Duty
Leaves: Military, Witness, Victims of Crime Leave, Bereavement, Family Medical Leave



PURPOSE: To describe the methods for identifying, selecting
and using Personal Protective Equipment (PPE).

General Responsibilities
Hazard Assessment
Training

SSOP Part 33
Personal Protective Equipment

Eliminate Wasted Time / Resources
Build a Learning Culture for Continuous Improvement
Copyright 2013 Trenton Forging Company

HELP! 95% of everything we do is waste!

1. Under-Utilized Talent
2. Over-Processing
3. Over-production
4. Waiting
5. Motion
6. Inventory
7. Transportation
8. Defects
Build Quality into Workplace Systems
Principle 2: Create continuous process flow to bring problems to the surface.
Redesign for continuous flow
Create flow to move material & information fast
Make flow evident in organization
Principle 4: "Work like the tortoise, not the hare."
Eliminate overburden, unevenness in schedule
Level out the work load
Principle 5: Build a culture of stopping to fix problems, to get quality right the first time.
What drives value - quality for customer
Use modern quality assurance methods available
Create "jidoka"
Put countermeasures in place
Slow down to get quality right the first time
The Toyota Way: 14 Principles
Principle 7: Use visual controls so no problems are hidden.
Use simple visual indicators to determine if in a standard condition or deviating from it.
Avoid computer screen if worker's focus is away from workplace.
Design simple visual systems to support flow & pull.
Reduce reports to one piece of paper when possible
Principle 8: Use only reliable, thoroughly tested technology that serves your people & processes.
Use technology to support people, not replace them.
Proven process generally takes precedence over new technology
Conduct actual tests before implementing new technology.
Reject / modify technologies that disrupt stability, reliability & predictability.
Nevertheless, encourage new technologies for new approaches to work.
The Toyota Way: 14 Principles
Principle 10: Develop exceptional people and teams who follow your company's philosophy.
Create a strong, stable culture on shared company values and beliefs lived out over a period of many years.
Train exceptional individuals and teams to work within the company philosophy.
Use cross-functional teams to improve quality & productivity and enhance flow by solving difficult technical problems.
Make an ongoing effort to teach teamwork towards common goals.
The Toyota Way: 14 Principles
Principle 12: Go and see for yourself to thoroughly understand the situation (genchi genbutsu).
Go and see at the source, personally verify data.
Think and speak on verified data.
Top level management should go and see for themselves so they don't have a superficial understanding of the situation.
Principle 3: Use "pull" systems to avoid overproduction.
Just-in-time
Stock small amounts, frequently restock
Be responsive to customer demand; don't rely on computer schedules.
Principle 6: Standardized tasks are the foundation for continuous improvement & employee empowerment.
Use stable, repeatable methods everywhere
Standardize today's best practices.
Principle 9: Grow leaders who thoroughly understand the work, live the philosophy, and teach it to others.
Grow leaders from within rather than buying them from the outside.
Leaders must be role models of the company's philosophy.
A good leader must understand the daily work in great detail so he / she can be the best teacher of the company's philosophy.
Principle 11: Respect your extended network of partners and suppliers by challenging them and helping them improve.
Respect for partners and suppliers; treat them as an extension of the business
Challenge outside business partners to grow and develop.
Principle 13: Make decisions slowly by consensus, thoroughly considering all options; implement decisions rapidly
.
Do not pick a single direction and go down that one path until all alternatives have been considered.
When one path has been picked, move quickly but cautiously.
Nemawashi
is the process of discussing problems & potential solutions until agreement is reached; though time-consuming, it helps broaden the search for solutions & sets the stage for rapid implementation.
Principle 14: Become a learning organization through relentless reflection (hansei) and continuous improvement (kaizen).
Use continuous improvement tools to determine root cause of inefficiencies and apply effective countermeasures.
Design processes that require almost no inventory - waste will become exposed this way, and employees can use kaizen to eliminate it.
Protect organizational knowledge by developing stable personnel, slow promotion, and very careful succession systems.
Reflect (hansei) at key milestones and at the end of projects to identify shortcomings and develop countermeasures to avoid the same mistakes again.
Learn by standardizing the best practices rather than reinventing the wheel.
In an emergency or sick at work, notify your supervisor.
The unauthorized use of alcoholic beverages or illegal substances will not be tolerated.
Do not use, adjust and repair machines if you are not trained and qualified.
Know the proper lifting procedures, and when lifting heavy objects, get help.
Understand your job fully & follow instructions. If you aren't sure, ask your supervisor.
Wear personal protective equipment.
Comply with OSHA standards.
When operating machinery, long hair must be in a hairnet; no jewelry or loose clothing or tank tops will be worn.
Always walk through the man doors, not the overhead doors.
Good work habits & a neat place to work are essental for job safety and efficiency - keep you work area clean

Report anything that needs repair or replacement to your supervisor
Follow the 5S Rules
Read Appendix A on page 30
If severe weather is forecasted, all outdoor
objects should be secured.
All machinery, i.e. hi-los, should be brought indoors
If caught outdoors, avoid power lines, metal fences, open water, isolated trees, and steel racks.
Indoors, stop using flammable liquids, and make sure containers are sealed.
During a tornado, seek a small reinforced room in the lowest level of the building, i.e. locker room with no windows.
If caught outdoors, do not attempt to outrun a tornado.





Purpose
: TO ESTABLISH A SYSTEM FOR ENSURING THE SAFETY OF ALL EMPLOYEES AND PROPER HOUSEKEEPING
GENERAL RESPONSIBILITIES: All employees are expected to cooperate fully by following all material handling and safety provisions set forth in all SOP's
Topics to Review:
Housekeeping
Personal Safety Equipment (PPE) Requirements
Facility and Equipment Safety Items
Materials & Chemicals Identification & Handling
Power Lock-Out
Waste Disposal
Accident Provisions
PURPOSE: TO ENSURE A SYSTEM IS IN PLACE FOR COMMUNICATING SAFETY INFORMATION AS IT RELATES TO POTENTIALLY HAZARDOUS MATERIALS & SUBSTANCES
GENERAL RESPONSIBILITIES
SAFETY DATA SHEETS
LABELING
EMPLOYEE TRAINING ON HAZARDOUS MATERIALS

N.
Dating
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